Meetings of the Board of Management

(1) The meetings of the Board shall be convened by the Chairperson. The Chairperson shall preside over the meetings of the Board. In the absence of the Chairperson at any meeting of the Board, for any reason whatsoever, a member of the Board, nominated by the Chairperson, shall preside over such meeting. (2) The Member-Secretary shall, under the direction of the Chairperson, give a notice of not less than ten days, for the meeting of the Board: Provided that if the date fixed for the meeting is changed to a date later than the date fixed, fresh prior notice of not less than 24 hours shall be necessary. (3) The Member-Secretary shall issue, at least five days before the date of a meeting, the agenda showing the business to be brought before the meeting. The Member-Secretary shall endeavour to ensure and confirm the receipt of the same by every member by e-mail and/or telephone at least two days prior to the date of meeting. (4) The Chairperson may, at his discretion, convene an urgent meeting of the Board at a short notice of not less than two days. The Member-Secretary shall, alongwith the notice of such urgent meeting, send a statement of business to be transacted at the meeting to all concerned at least one day in advance by messenger, fax or e-mail and shall endeavour to get confirmed, the receipt of the notice by every member, at least twelve hours before such meeting. Such urgent meeting, if convened, shall be treated as a meeting under sub-section (3) of section 22 of the Act. (5) Any member who wishes to move a proposal to be included in the agenda of a meeting shall forward a copy of such proposal to the Member-Secretary so as to reach him not later than seven days before the date fixed for such meeting. The Member-Secretary shall place all such proposals received from the members of the Board for inclusion on the agenda before the Chairperson in time, who shall direct the Member- Secretary to include in the agenda such proposals as are, in his discretion, admissible. (6) If the quorum is not present within thirty minutes after the appointed time for a meeting, the meeting shall be adjourned. The Member-Secretary shall make record of the fact which shall be signed by the Chairperson. If at any point of time during the progress of the meeting, any member calls attention to the number of members present, the Chairperson shall, within a reasonable time, count the number of the members present, and, if a quorum is not present he shall adjourn the meeting. Any such adjournment shall be recorded by the Member-Secretary and shall be signed by the Chairperson. (7) The Chairperson may convene a meeting to consider matters which, in his opinion, are urgent giving a notice shorter than seven days. (8) At an adjourned meeting, no business, other than that on the agenda of the original meeting, shall be taken up for consideration. (9) The Chairperson or any other person nominated by him in his absence, shall be the sole judge of any point of order raised at a meeting. (10) Every question shall be decided by a majority of votes of the members present and voting. In case of equality of votes, the Chairperson or any other person nominated by him in his absence, shall have a casting vote in addition to his vote as a member. (11) A member who dissents from a decision of the Board and expresses a desire to give a note of dissent shall always be brief and be confined to the main point at issue. Personal reference of any kind as also attributing of motives shall invariably be avoided. The dissenting note given by a member shall be circulated along with the proceedings of the meeting. (12) After every meeting or adjourned meeting of the Board, the Member Secretary shall within ten working days prepare the draft of the minutes and shall submit the same to the Chairperson for approval. The Chairperson may make such alterations as necessary and shall approve the same after corrections, if any. The minutes so approved by the Chairperson shall be sent to all the members of the Board of Management for confirmation, whether they were present at the meeting or not. The minutes of the meeting, after confirmation shall be uploaded on the website of the University and shall not be removed.