Register and record to be maintained by Gaon Panchayat

(a) A panchayat shall maintain the following registers, books and papers in addition to these mentioned in Chapter XI of these rules and the period of their retention shall be, as shown against each Table 1 (i) Gaon Sabha Area Fund Book Twenty years. (ii) Counterfoil receipt books Five years. (iii) Proceedings Books Permanent. (iv) Register showing demand and Collection with taxes and other dues Ten years. (v) Register of correspondence and notice issued by the Panchayat Five years. (vi) Inspection Book Three years. (vii) Annual report on the working of Panchayats Two years. (viii) Applications for copies of records of administrative proceedings One year. (ix) Application for inspection of records One year. (x) Taking of oath by Pradhan, Up-Pradhan and Members of Gaon Panchayat Four Years (xi) Birth & Death Register Permanent (xii) Progress report of work Five years (xiii) Establishment Register Forty years. (xiv) Office order book Forty years. (xv) Audit Register Forty years. (xvi) Report regarding Embezzlement Forty years. (xvii) Service Book & Character Roll Five years after Retirement of person Concerned. (xviii) Register of Public works Permanent. (xix) Budget Five years (xx) Register of Licences Ten years. (xxi) Appeals against assessment Five years. (xxii) Register of Immovable property Permanent (xxiii) Register of Residents electors (Members of Gaon Sabha) Permanent. (xxiv)