Chapter V COUNCILS, COMITTEES AND BOARDS

Councils of University

1. (1) The Governing Council
2. (2) The Executive Council
3. (3) TheAcademic Council

1. (1) The following shall be the member of Governing Council:
   • (i) The Chancellor shall be the ex-officio Co-chairman.
   • (ii) The Pro chancellor shall be the ex officio Co-Chairman.
   • (iii) The Vice Chancellor shall be the ex officio Vice Chairman
   • (iv) The Director Incharge of the operations in Nagaland shall be an ex officio member.
   • (v) The Finance Officer shall be an ex officio member;
   • (vi) Onenominee of the Visitor;
   • (vi) Two eminent cducationist/academicians nominated by the Chancellor;
   • (viii) Three person nominated by the Nagaland Baptist Church Council;
   • (ix) Five persons nominated by the Councils of Baptist Churches in North East India;
   • (x) Two person nominated by the Pro Chancellor;
   • (xi) Two member of the teaching community of the University to be nominated by the Academic Councils; and
   • (xii) The Registrar shall be the ex officio Secretary.
2. (2) The Governing Councils shall be reconstituted every five years.
3. (3) A nominated member may resign from the membership of the Governing Council at any time by addressing his resignation to the Chancellor.
4. (4) An ex officio shall cease to be a member of the Governing Council if he ceases to be in office by virtue of which he became an ex officio member.
5. (5) A nominated member shall cease to be amember of the Governing Council if'he ceases to be in office on account of which he was nominated to the Governing Council.
6. (6) A member shall cease to be a member of the Governing Council on declaration to be of unsound mind or insolvent by a competent court or if he convicted fora criminal offence involving moral turpitude or if he fails three consecutive meetings of the Council.
7. (7) The nominating authorities shall have a right to replace their nominees to the Council atany point of time.
8. (8) Casual vacancies arising in the Council before its reconstitution shall be filled for the unexpired term.

The Governing Council shall:

1. Recommend the broad policies and programmed of the University and suggest measures for the improvement and development of the University

2. Consider and pass resolution on the Annual Report, the financial statement and audit report.

3. Take all necessary steps for the fulfillment of the objective of the University

4. Acquire, hold, control and administer the property and other movable and immovable assets of the University.

5. Administer funds place at the disposal of the University;

6. Manage and regulate finance, accounts, investments, property and business and all other administrative affaire of the University and for the purpose appoint agents as it may deem fit.

7. Invest the money belonging to the University, including any income from trust, endowment funds etc,, in such stocks, funds, shares or securities as it may be, from time to time, deem fit and appropriate ;

8. Enterinto, vary, carry out and cancel contract on behalf of the University;

9. Regulate and determined all others matters concerning the University;

10. Co-operate with other institution, Universities and other authorities in such manner and for such purpose as it may be determine;

11. Delegate any of its power to the Chancellor, the Pro Chancellor, the Vice Chancellor, the Registrar or the Director or any other authority of the University for a temporary duration; and

12. Perform such other function as it may deem fit for the proper functioning and administration of the University.

: 32. Meeting of Governing Council

1. (1) The Governing Council shall meet at Jeast once in a year on a date fixed in consultation with the Executive Council
2. (2) The Chairman or in his absence, the Co~chairman or in the absence of both, the Vice Chairman shall prescribe over the meeting.
3. (3) Ifthe Visitor choose to attend any meeting, he shall have the overriding right to preside over the meeting
4. (4) Areporton the working of the University during then previous years, the statement of receipts and expenditure, the balance sheet, the audit report and other such date shall be placed before the Annual Meeting of the General Council.
5. (5) All meeting of the Council shall be called by the Secretary at fifieen days notice.
6. (6) Ifany five members of the Council desire a meeting to discuss a matter of urgent important the Secretary shall call a meeting forthwith and the requirement of fifteen days notice shall be deemed to have been waived.
7. (7) Two fifth members shall constitute quorum
8. (8) All questions shall be decided by majority of member present and voting.
9. (9) Each member shall have one vote and in case of tie, the Presiding Officer shall have additional casting vote
10. (10) If business of the Council has to be transacted urgently without waiting fora formal meeting to take place the Chancellor may authorize the circulation of question to the members for decision which shall be deemed as valid decision of the Council for action; however such decision shall be circulate to all concerned for information and compliance.
11. (11) All other details relating to the conduct of meetings, function etc of the Governing Council shall be as per regulations. Executive Council 33 (1) The following shall be the members of the Executive Council
    • (i) The Chancellor shall be the Ex-officer Chairman;
    • (i) The Pro-Chancellor shall be the Ex-officer Co-Chairman;
    • (i) The Vice Chancellor shall be the Ex-officer Vice Chairman;
    • (iv) The Director in charge of the operation in Nagaland shall be an ex-officer members;
    • (v) The Finance officer shall be an ex-officer member;
    • (vi) One nominee of the Visitor
    • (vil) Two nominee of the Nagaland State Government; 45]
      • (vii) Three nominee from the Nagaland Baptist Church Council;
      • (ix) Five nominees from the Council of Baptist Church in Northeast India
      • (x) One nominee of the Chancellor who shall be a member of the Governing Council, to be named by the Chancellor; and
      • (xi) The Registrar shall be the ex- officer secretary
12. (2) The term of the executive council shall run simultaneously with the Government council which is five years
13. (3) A members of the Executive Council when ceases to be a member of the Governing Council, shall cease to be a member of the Executive Council.
14. (4) The nominating authority shall have a right to replace their nominees to the Council at any point of time
15. (5) Casual vacancies arising in the Council before its reconstitution shall be fill for the unexpired term Power and function of Executive Council 34 (1) The Executive Council shall; ()) Create postand appoint, from the times, of members of the teaching and non-teaching staff for carrying out the purposes of this Act on such terms and condition prescribed by regulation;
    • (i) Exercise control and impose discipline over the employees of the University;
    • (iii) Accept on behalfof the University, endowment” bequests, donation, grants and transfer of any immovable property
    • (iv) Received money, securities, instruments of any other movable properties for and on behalf of the University
    • (v) Grant receipt, sign and execute instruments and e000rsement, discount cheques or other negotiable instrument through its accredited agencies;
    • (vi) Make, sign and account for such documents and instrument as may be necessary for proper carrying out of the management of the property or affair of the University;
    • (vii) Introduce course of study at the University and take decisions in this regard on the recommendations of the Academic Council;
    • (viii) Cooperate with an co-opt other educational, medical and other institutions and authorities in India and aboard;
    • (ix) Create fellowship and scholarships or other assistance on such terms and conditions as it may prescribe by regulations, for carrying out research, investigation and study;
    • (x) Grant leave accept casual leave to officer and other employees of the University and provide for alternative arrangement in the absence of officers and employees;
    • (xi) Manage and regulate finance, accounts, investments, property, business and all other administrative affairs of the University and appoint, for that purpose agents;
    • (xii) Invest money belonging to the University, including any unapplied income in such stocks, funds, shares or security or movable and immovable property in India and aboard, as it may from time to time , deem fit, and vary such University;
    • (xii) Transfer or accept transfers of movable or immovable property on behalf of the University;
    • (xiv) Enter into, vary, carry out and cancel contacts on behalf of the university and for other purpose appoint agents
    • (xv) Provide building, premise, furnitures, apparatus and other infrastructure facilities for the carrying out of the work of the University;
    • (xvi) Entertain, adjudicate upon and if it thinks fit, redress grievance of officers and employees of the University;
    • (xvi) Appoint examiners, moderators and other if necessary, to remove them for good and sufficient cause, in consultation of the Academic Council (xviii) Select a common seal for the University and provide for the custody of the seal;
    • (xix) Delegates any of its powers to the Chancellor, the Pro Chancellor, the Vice Chancellor, the Registrar or the Director or any Council orany other authority of the University for temporary duration; and
    • (xx) Exercise such other powers and perform such other duties as it may be entrusted to it by the Government Councilor by regulations; Meeting of Executive Council

35 (1) TheExecutive Council shall meet at least once in three months.

1. (2) The Chairman or in his absence, the Co-chairman or in the absence of both, the Vice Chairman shall preside over the meetings.
2. (3) All meeting of the council shall be called by the Secretary at fifteen days notice
3. (4) Ifany three members of the Council desire a meeting to discuss a matter of urgent importance, the Secretary shall call a meeting forthwith and the requirement of fifteen days notice shall be deemed to have been waived
4. (5) Two fifth members shall constitute quorum 453-
5. (6) If any three members of the Committee desire a meeting to discuss a matter of urgent importance, the Secretary shall be call a meeting and the requirement of fifteen days notice shall be deemed to have been waived
6. (7) One-third members shall constitute quorum
7. (8) All questions shall be decided by majority of members present and voting
8. (9) Each members shall have one vote and in case of tie, the Presiding Officer shall have an additional casting vote.
9. (10) If business of the committee has to be transacted urgently without waiting i for a formal meeting to take place, the Chancellor may authorize the circulation of question to the members for decision, which shall be deemed as valid decision of the Committee for action; however such decision shall be circulate at the earliest to all concern for information and compliance
10. (11) All other details relating to the conduct of the meetings, function ete, of the finance Committee shall be as per regulation; Adhoc Committee

connected with the affairs of the University and such Committee shall present their report to the Chancellor the reports are advisory in nature and wherever feasible shall be acted upon by the University,

Board of Studies

44 (1) ForeachDepartment/Faculty, the University shall establish a Board of Study

which shall comprise the following:

1. (i) Senior most member of the academic community in the Department/Faculty concerned as the Chairman;
2. (i) Thenextsenior mostmember of the academic community in the Department/ Faculty as member of the Board;
3. (ii) Three members of the academic community in the Department/Faculty as member ofthe Board:

1. (2) The Chairman, Vice Chairman and members of the Board will be nominated by the Chancellor;
2. (3) The board shall meet every quarter ina year and submit quarterly reports to the Academic Council which shall consider the reports at the earliest and report to the Governing and Executive Councils
3. (4) The reports of the Boards are advisory in character and mainly should relate to academic and connected at administrative matters with the utmost aim of converting the Department/Faculty into a Center of Excellence 454.
4. (5) All other details relating to the conduct of the meetings, functions etc of the Boards of Studies shall be as per regulation Priority amongst Councils, Committee, Boards etc 45 (1) as faras possible, the Councils, Committee, Boards under this Act and the Adhoc Committees that may be constituted under regulations, shall function inharmony
5. (2) Notwithstanding anything in this Act or any regulation made there under, any conflict between the Councils, Committees, Boards under this Act shall been deemed to have been resolved in favor of the Councilor Committee or Board which has precedence over the other as found in the following order; (@ The Governing Councils
   • (ii) The Executive Councils
   • (iv) The Academic Councils
   • (v) The Finance Committees
   • (vi) The Boards of Studies
   • (vii) The Adhoc Committees