Procedure for Selection

(1) As soon as it is decided that a certain number of post shall be filled by promotion, the Chief Ground Water Engineer and Secretary shall prepare a correct and complete list containing names not exceeding five times the number of vacancies out of the senior most persons who are qualified under the rules for promotion to the class of posts concerned. He shall forward the list of persons along with their confidential rolls and personal file to the Secretary to Government in the Agriculture Department. (2) (a) A Committee consisting of the Chairman of the Commission or when the Chairman is unable to attend any other member thereof nominated by him, Secretary to Government in the Agriculture Department, Special Secretary to Government in the Department of personnel or his representative not below the rank of a Deputy Secretary, as Members and Chief Ground Water Engineer and Secretary as member-Secretary shall consider the cases of the persons included in the list, interviewing such of them as they may deem necessary and shall prepare a list, containing names of suitable candidates up to twice the number of such posts as are indicated in sub-rule (1). When the post of Chief Ground Water Engineer and Secretary is to be filled in by promotion, the lists of the eligible persons for promotion shall be prepared by the Secretary to Government in the Agriculture Department and the Chief Ground Water Engineer and Secretary shall not be a member of the promotion Committee. (b) The Chairman or, the member of the Commission shall preside at the meeting of the Committee at which he is present. Provided that in case any Member or Member-Secretary, as the case may be, constituting the Committee has not been appointed to the post concerned, the officer holding charge of the post for the time being shall be the Member or Member-Secretary, as the case may be, of the Committee. (3) The Committee shall also repair a separate list containing names of persons who may be selected to fill officiating vacancies already existing or such as are likely to occur till the next meeting of the committee: (a) The lists so prepared shall be reviewed and revised every year; (b) The list shall ordinarily be in force unit it is reviewed or revised in accordance with clause (a) of sub rule (3). (4) The names of the candidates selected as suitable shall be arranged in the order of seniority. (5) The list prepared by the Commission shall be sent to Government together with the confidential rolls and personal files of the candidates included therein. (6) The Committee may co-opt a suitable expert from outside to assist the Committee for selection of candidates for the posts to be filled by promotion. (7) Where consultation with the Commission is necessary the list prepared in accordance with sub-rules (2) and (3) shall be forwarded to the Commission by the Appointing Authority along with. (a) Confidential rolls and personal files of all officers whose names are included in the list; (b) The confidential rolls and personal files of all officers who are proposed to be superseded by the Recommendations made by the Committee. (8) The Commission shall consider the lists prepared by the Committee along with the other documents received from the Appointing Authority and unless they consider any changes necessary, shall approve the lists and if the Commission consider it necessary to make any changes in the lists received from Government, the Commission shall inform Government, of the changes proposed, and after taking into account the comments of the Commission, if any, Government may approve the lists finally with such modifications, as may, in his opinion, be just and proper. (iv) any person who performed remarriage which is not against any law and before such remarriage he is not disqualified for promotion under this sub-rule, he shall not be deemed to be disqualified with effect from 01.06.2002, if any child is born out of single delivery from such remarriage. (5) Selection for promotion on the post included in the service shall be made on the basis of seniority-cum-merit; Provided that promotion on the highest post in the State service if it is atleast third promotion shall be made on the basis of merit alone. Provided further that if the Committee is satisfied that suitable persons are not available for selection by promotion to the highest post(s) strictly on the basis of merit in a particular year, selection by promotion to the highest post(s) on the basis of seniority-cum-merit may be made in the same manner as specified in these rules. (6) The zone of consideration of persons eligible for promotion shall be as under:- (i) Number of vacancies Number of eligible persons to be considered (a) for one vacancy five eligible persons (b) for two vacancies eight eligible persons (c) for three vacancies ten eligible persons (d) for four or more vacancies three times the number of vacancies (ii) Where, the number of eligible persons for promotion to higher post is less than the number specified above, all the persons so eligible shall be considered. (iii) Where, adequate number of the candidates belonging to the Scheduled Castes or the Scheduled Tribes, as the case may be, are not available within the zone of consideration specified above, the zone of consideration may be extended upto seven times the number of vacancies and the candidates belonging to the Scheduled Castes or the Scheduled Tribes, as the case may be, (and not any other) coming within the extended zone of consideration shall also be considered against the vacancies reserved for them. (iv) For any post in the Service: (a) if promotion is from more than one categories of posts in the same pay scale, eligible persons up to two in number from each category of posts in the same pay scale shall be considered for promotion; (11-A) Government may issue instructions for provisionally dealing with promotions, appointments or other ancillary matters in an equitable and fair manner of persons who may be under suspension, or against whom departmental proceedings is under progress at the time promotions are considered to a post to which they are eligible or would have been eligible but for such suspension or pendency of such enquiry or proceedings. (12) The provisions of this rule shall have effect not withstanding anything to the contrary contained in any provision of these Rules.