Chapter III CONDUCT OF BUSINESS

Sittings of the Village Council. -

1. (1) There shall be at least six Village Council sittings at regular intervals in a calendar year. Resolutions made in such sittings shall be properly recorded and shall be signed both by the President and the Secretary.
2. (2) The President of the Village Council shall preside over the sittings of the Village Council. A written summon for sittings of the Village Council shall be issued whenever necessity arises, or two-thirds of the members submit a request for the same in writing to the President.
3. (3) In the absence of the President, the Vice President shall preside over the sitting or in the absence of both, by a member chosen by the members present in the sitting to preside over the sitting.

Voting in the sittings of the Village council. -

1. (1) All proposals and agenda shall be decided in the sitting by a majority votes.
2. (2) The President of the Village Council or any person acting on his behalf shall not vote in the first instance but shall have a vote in the case of a tie.
3. (3) No person other than a member of the Village Council shall vote nor shall speak or take part in its deliberation, unless the Village Council so requires, and any person violating this provision shall be punishable with a fine not exceeding rupees one hundred.

Rights of individual members. -

1. (1) Every member of a Village Council shall have the right to move resolutions or raise questions to the Village Council President, the Treasurer or the Secretary, as the case maybe, on matters connected with the affairs of the Village Council during the sitting of the Village Council.
2. (2) Every member of the Village Council shall have the right to inspect and examine records and documents maintained by the Village Council by giving written intimation to the Village Council President, who shall in turn give permission.

Preservation of order in sittings of Village Council. - The President shall be responsible for conduct of a smooth sitting of the Village Council as follows -

1. (1) He may direct any member whose conduct, in his opinion is disorderly, to withdraw immediately from the day's sitting.
2. (2) If any member is ordered to withdraw from a meeting of the Village Council but refused to comply, the President may suspend the member from the sitting.
3. (3) If any member fails to carry out the direction given to him under sub-section
4. (1) or sub-section
5. (2) the President shall report, in writing, the conduct of the member to the State Government.

Village Council Fund Village Council Fund. - There shall be a Village Council Fund for each Village Council, the account of which shall be opened in any Scheduled Bank.

Duties and responsibilities of President, Vice President and Treasurer Duties and responsibilities of President, Vice President and Treasurer. -

1. (1) Duties of the President. -
   • (a) The President shall cause notices and instructions for prevention of dangers such as outbreak of fire, epidemic, etc., in the village to be proclaimed by engaging the "Tlingau" and whenever notices, orders, circulars or letters are received for redistribution from the State Government to pass on to other villages he shall forthwith cause it to be sent through the Secretary.
   • (b) The President shall be responsible for the compliance of all relevant orders and instructions issued by the State Government.
   • (c) The President shall cause such relevant orders and notifications to be read out by the Secretary in the meeting of the Village Council, and if it is necessary to be brought to the knowledge of the general public, it shall be given over to the Secretary for dissemination either through Tlingau or by a public notice.
   • (d) The President shall examine the records kept by the Secretary from time to time as he may deem necessary.
   • (e) The President shall be responsible to pass on the letters received by him to the Secretary for record.
   • (f) In the event of resignation or removal of the President, he shall fully relinquish the charge of the President and hand over the records, documents, assets and properties including the seals to the new President.
2. (2) Duties of the Vice President. - In the absence of the President, the Vice President shall perform the duties and functions of the President, and during such period the powers of the President shall be vested in him.
3. (3) Duties of the Treasurer. - The Treasurer of a Village Council shall keep all funds of the Village Council and properly maintain cash book and register as prescribed by the State Government. In the event of the Treasurer ceasing to function for any reason, he shall forthwith handover the charge of Treasurer to the newly appointed Treasurer or any other member authorized by the State Government.

Duties of the Secretary Duties of the Secretary - The Secretary shall be responsible for the duties as enumerated below: -

1. (1) He shall record all the decisions of the Village Council duly authenticated by the President and shall publish all orders, notifications and records as may be necessary.
2. (2) He shall place the audit report before the Vintling Inkhiwm within one month from the date of receipt of Audit Report and submit reply or replies within two weeks from the conduct of Vintling Inkhiwm.
3. (3) On receipt of any order, notice, circular or letter from the State Government for onward transmission to other villages, the Secretary shall cause it to be served or transmitted to any other Village Council as may be directed, and he shall be responsible to carry out such direction.
4. (4) He shall keep all the books and records of the Village Council. He shall send all such books and records to the State Government as and when required.
5. (5) All the books and records shall be kept ready to be examined at any time by any authorized official or any member of the Village Council.
6. (6) He shall keep all vital statistical data pertaining to the village and the Village Council jurisdiction, as may be prescribed by the State Government, including data on beneficiaries under various schemes and submit the report to the State Government as may be required.
7. (7) He shall continue as Secretary of the Village Council if the Village Council cannot perform its duties due to any reason.

Remuneration of Village Council functionaries. -

1. (1) The President, Vice-President, Treasurer and other members of the Village Council shall be paid remuneration at such rate as may be fixed by the State Government from time to time.
2. (2) The Secretary being an appointed functionary of the Village Council shall be paid remuneration as may be fixed by the State Government from time to time.
3. (3) The Tlingau shall be entitled to such remuneration as may be fixed by the State Government from time to time.

Tlingau. -

1. (1) Subject to the approval of an authorised official, the Village Council may appoint 'Tlingau' for dissemination of information to the villagers and for other purposes related with the affairs of village administration.
2. (2) The Village Council, in its full sitting, shall appoint Tlingau from amongst the residents of the village. The Village Council may dismiss the Tlingau with approval of the authorised officials.
3. (3) The duties of Tlingau shall be as follows: -
   • (a) He shall bring to the notice of the public all orders and notifications as the Village Council may direct to be notified;
   • (b) He shall inform all parties and other persons required by the Village Council to attend its sittings;
   • (c) The Secretary of the Village Council may also direct the Tlingau to bring to the notice of the public any other matter not necessarily connected with the affairs of the Village Council for general information;
   • (d) If any emergency occurs requiring the gathering of the public in the interest of the village, any adult member of the village may, without the previous approval of the President, order the Tlingau to gather all the villagers;
   • (e) The Tlingau shall deliver notice to all Members of the Village Council for all sittings of the Village Council summoned by the President;
   • (f) He shall also be responsible for the upkeep and care of the Village Council Office/Village Council House.