Provident Fund Statutes

(2) ... or on whose account the University contributes towards his pension or who has been appointed by the University on a consolidated salary or on special terms. Provided that persons appointed in the University on probation in the regular time scale of the post concerned, if at a later stage confirmed, will be entitled to contributory provident fund of the University from the date of appointment and that on confirmation the University shall add its contribution with retrospective effect.

(iii) The Vice-Chancellor may in case of a person appointed to a substantive post, permit the transfer to the Provident Fund or any money standing to his credit in any recognised provident fund to which he was subscriber immediately before his appointment in the University and may with his consent make such arrangement with the authority of that other provident fund for the purpose of its transfer, whether in the form of cash or of securities or of both as may be convenient.

(3) The rate of subscription to the fund shall be ten percent of the monthly pay as defined in rule 2.44 of Punjab Civil Services Rules Vol-I, Part-I calculated to the nearest whole rupee and the amount thus calculated, shall be deducted from the monthly pay of the employee:

Provided that no subscription or contribution shall be made to the provident fund by an employee who is on leave without pay. NOTE: In the case of non-teaching employees the word 'pay' shall include pay (in the revised time scales) special pay and personal pay. In case of others it shall be pay inclusive of dearness allowance upto 320 point consumer price index minus excess payment of adhoc relief by treating it as dearness pay.

Provided that persons in University service who were not eligible to contribute towards University provident fund under clauses (2)(i) and (ii) above, shall be eligible to do so, to any extent towards provident fund, but without the benefit of University's matching contribution.

Provided further that persons, already contributing under the relevant provisions, shall also be eligible to contribute additional amounts towards provident fund, but without the beneift of the University's matching contribution.

(4) Every month, the University shall in the case of each employee contribute a sum equal to the aggregate amount subscribed to the fund during that month and place it to the credit of the subscriber.

(5) Interest at the rate fixed for the purpose by the Executive Council from time to time, shall be credited to each subscriber's account half yearly. The amount of interest will be calculated to the nearest whole rupee.

(6) The Executive Council mayfrom time to time make rules consistent with these regulations and with the provisions of the Provident Fund Act for : (a) the conduct of the business of the fund; (b) any matter relating to the fund or its management or the investment of sums at credit of the fund, or the privileges of subscribers, not herein expressly provided for and may add to, vary or cancel any rule so made.

(7) Every subscriber shall be required to sign a written declaration, in the prescribed form stating the name or names of the person(s) to whom he wishes the balance at his credit to be paid in the event of his death. This declaration shall be handed in for registration in the University office. Such nomination may, at any time, be revoked by the subscriber or be replaced by a fresh nomination.

(8) A subscriber, at the termination of his service shall be entitled to receive the amount which accumulates to his credit provided that if the subscriber leaves the service within one year of the commencement of fund, he shall not be entitled to receive any part or share in any sums contributed by the University to the fund and any interest and increment which has accrued thereon unless he has established to the satisfaction of the University that his retirement is necessitated by incapacity for further service.

8(a) However, the employees on re-employment after superannuation may be paid upto 90% of the amount lying in their provident fund account. This may, however, be paid on request.

The balance amount may be paid to the employee when he finally leaves the University services and 'No Dues Certificate' is received from the Deptts./Offices/Branches concerned.

(9) On the subscriber's death , the amount at the credit of the subscriber shall be paid to the person, or persons duly nominated by him or when no such nomination is made, to his legal heir or heirs.

(10) The amount at the credit of the subscriber shall not be subject to any deduction even to cover loss or damage sustained by the University through the subscriber's misconduct or negligence :

Provided that when a sum becomes payable under clauses (8) or (9) above, the University will be entitled to deduct therefrom any amount due under any liability incurred by the subscriber to the University, but not exceeding in any case the total amount of any contributions credited to the account of the subscriber by the University and of any interest which has accrued on such contributions.

(i) Except as provided for in para (iii) below, no final withdrawal shall be allowed until the termination of subscriber's service or death. But in case of necessity, the Vice-Chancellor may allow a subscriber temporary advance of a sum not exceeding the total amount subscribed by him at the rate of interest at which interest is credited to the subscribers.

(ii) Recoveries towards the amount advanced shall be made with interest in such monthly installments not exceeding thirty commencing from the first payment of a full month's salary after the advance is granted, but no recovery shall be made from subscriber when he is on leave otherwise than on full pay.

(iii) The Vice-Chancellor may, for the purpose(s) mentioned below sanction non-refundable advances out of the Provident Fund subscription, to an employee. Who has completed 10 years of service (including broken period of service, if any), or within 10 years before the date of his retirement on superannuation, whichever is earlier.

Provided that in case of employees who have joined this University after serving in other University/Govt. offices/recognized institutions and who have got their provident fund transferred to this University, the period of service put in by them in previous institution shall be counted for these purposes.

(a) Meeting the cost of higher education himself or of children actually dependent upon him in the following types of cases: i) for education outside India beyond the High School stage, whether for an academic, technical, professional or vocational course; and ii) for medical, engineering and other technical or specialised course in India beyond the High School state, provided that the course of study is not less than three years duration. (b) Meeting the expenditure in connection with the marriage of subscriber's daughter and if he has no daughter, of any other female relation dependent upon him. (c) Meeting the expenditure in connection with the marriage of the subscriber's sons. (d) For the purchase/construction of a house and/or a site thereof or repair/addition to a house.

iv) The amount of withdrawal for the purpose mentioned in Clause iii (a) above shall be limited to 6 months salary (excluding House Rent Allowance & C.C.A.) of the subscriber or the amount actually subscribed by him alongwith with interest thereon standing at his credit in his provident fund account, whichever is less. In the remaining cases, the amount of such an advance shall be limited to 12 months salary in the case of those employees who have put in less than 20 years service and 20 months salary for those who have put in 20 or more than 20 years service, of the subscriber, or the amount actually subscribed by him alongwith interest thereon standing to his credit in his provident fund, whichever is less.

(v) The withdrawal for the purpose mentioned in clause (iii) (a) above will be permissible once every six months i.e. twice in any financial year and a withdrawal will not ordinarily be allowed before the expiry of six months from the date of previous withdrawal. For the purpose mentioned at (iii) (b) and (c) above the withdrawal is permissible on the marriage of each child irrespective of time limit a second withdrawal for the purpose other than the purpose mentioned in clause (iii) (b) & (c) shall not be allowed until after the expiry of one year from the date of the previous withdrawal.

Provided that subscriber who has been given an advance under this clause, shall have to satisfy the Vice-Chancellor, within a period of six months from the date of drawing the money that it has been utilized for the purpose for which it was intended, failing which the whole amount of withdrawal together with interest thereon will be liable to recovery in one lump sum.

Provided further that while sanctioning non-refundable advances the temporary advances outstanding against him, if any will not be taken into account. A subscriber may also be permitted by the Vice- Chancellor to convert the balance of any refundable advance outstanding against him into a non-refundable advance on his satisfying the condition laid down for such advances.

(11) On a written application from a subscriber to the provident fund and with approval of the Vice-Chancellor, the University may allow premia on the life insurance policy of the subscriber to be paid out of the subscriber's share in his provident fund. In all such cases, the life insurance policy for which the premia (f) that the provision will, so far as circumstances may permit, be made for the residence, of the head of the college and some members of the teaching staff, in or near, the college or the place provided for the residence of students; (g) That financial resources of the college are such as to make the provision for its continued maintenance that the required amount of endowment fund has been deposited with the Directorate of Higher Education.

Note: For starting a new college/institution or for introducing a new subject(s)/ course(s)/ additional intake, it shall be incumbent upon the applicant/ applicants to obtain 'No Objection Certificate’ from the concerned Department in the State Government/ concerned regulatory body (where ever is applicable) without which no request for affiliation shall be entertained. (h) that the recognition of the college having regard to the educational facilities provided by other colleges is the same neighbourhood will not be injurious to the interest of education; and (i) that the colleges rules fixing the fees (if any) to be paid by the students are not framed as to involve such competition with any existing college in the same neighbourhood as would be injurious to the interest of education. The application shall further contain an assurance that after the college is affiliated/recognised no transference of management shall be made except with the prior approval of the University and that all changes in the teaching staff shall forthwith be reported to the University for approval and that the institution shall faithfully observe the provisions of the Act, Statutes, Ordinances and Regulations of the University, as made from time to time. (4) The application shall be accompanied by the following statements, in addition to other particulars expressly required by the ordinances :- (a) a statement containing full information regarding the constitution of the governing body and the names of its members; (b) a statement showing the names of teachers employed, or proposed to be employed, their qualifications, the subjects or subject proposed to be taught by each of them, their salaries, grades of pay; (c) a complete plan to scale, of the buildings and ground; (d) a statement indicating:- i) the number of students attending the college or proposed to be admitted to the college; ii) the number of students not residing with their parents or guardians; iii) the arrangements made or proposed to be made for the residence in the college, or lodging approved by the college of students not residing with their parents or guardians; iv) the arrangements made or proposed to be made for the supervision of students and their physical welfare including arrangements for games, physical training, playgrounds and medical assistance; v) the arrangements made or proposed to be made for the welfare of girl students, if the college provides co-education; (e) a statement showing the number and character of the books composing the library, and the expenditure annually provided or proposed to be provided for the improvement of the library; (f) a statement showing the appliances (including laboratory equipment, apparatus and chemicals etc.) provided or proposed to be provided for teaching the subjects in which recognition is being sought and amount to be annually incurred on such appliances; (g) a statement showing the accommodation provided for the residence of the principal of the college and of members of the teaching staff in or near the college of the place for the residence of student; (h) a statement showing the financial resources of the college, including a statement of the annual income and expenditure; (i) a statement showing the rates of fee proposed to be levied and the number of students exempted wholly or in part from such fees; (j) a statement with proof that the management: i) has deposited the endowment fund as required under the rules of the University; ii) has adequate buildings, equipments, furniture and library books or adequate funds, as determined by the University for the purpose.

Note :For starting a new college/institution or for introducing a new subject/course or courses of study, it shall be incumbent upon the applicant/applicants to obtain 'no objection' certificate recognition/ approval from the concerned Apex/ Central body (s) the case may be from the Director, Higher Education, without which no request for affiliation shall be entertained. (5) On receipt of an application for recognition/affiliated of a new college, the Registrar shall, after ensuring that the application is complete in all respects place the matter before the Vice-Chancellor, who will appoint an inspection committee consisting of two or more competent persons. (6) The inspection Committee(s) shall visit the College and submit their report in a form prescribed by the University to the Registrar within two weeks of the date of receipt of the communication. The report of the inspection committee shall be placed before the Academic Council/ Executive Council at the earliest opportunity. (7) Where an application, or any part thereof, is granted the Academic Council/ Executive council, it will specify the course(s) of instruction in respect of which the college is affiliated, and where the application or any part thereof is refused, the grounds of such refusal may be stated. Provided that no college shall be affiliated with retrospective effect in respect of any course of instruction. (8) Any application for the grant of recognitiona/affiliated may be withdrawn at any time before a decision is taken by the Executive Council. (9) A college affiliated to this University shall pay an affiliation and course fee and thereafter continuation fee as prescribed in Schedule-I given in the ordinance. (10) If a college fails to start classes during the academic year which permission has been given, the permission for the course concerned shall have to be re-obtained. (11) If a college does not provide instruction for three years as per duration of the course(s) continuously in a course for which affiliation had been granted, the affiliation for the course shall stand cancelled. (12) (a) A college shall not, without the previous permission of the Academic Council suspend instruction in a course of study for which it is authorised to teach. (b) if the Governing Body/Board of Governors as the case may be, of a college proposes to discontinue a particular course/subject or reduce the seats in the college, it shall seek the prior permission of the University and an application giving reasons in support of the proposal shall be made by the date as provided in the schedule given in the Ordinance. (c) In the case of discontinuation of the college, it shall be incumbent upon the governing body of the institution concerned to give a notice of one year to its employees regarding termination of their services, which will take effect only if and when the permission is granted by the University and subject to the condition, if any, imposed by it. (d) The discontinuation in respect of an integrated course of study/subject for which it is affiliated shall be in stages as under :- i) In the first year, admission to Part-I class will be discontinued and admission for Part-II, III will continue. ii) In the 2nd year, admission to part-II class will be dis-continued and admission for Part-III if any, will continue. iii) In the 3rd year, there may be no admission. (13) Where a college desires to add to the course of instruction in respect of which it is affiliated/admitted to the privileges of this University, the procedure prescribed by Clauses 2, 3, and 4 above shall so far as may be applicable, be followed. Provided that in such case the condition of inquiry/inspection may be dispensed with, if the Executive Council deems it fit. The inspection committee, if appointed shall submit its report as per proforma prescribed by the University (14) Every college shall also furnish such reports, returns and other information as the Academic Council/Executive Council may require, from time to time, to enable it to judge the efficiency of the college. (15) The Principal/Director of affiliated college/Institutes shall submit to the Registrar before the 31st August of each year, a report indicating : a) the change in the Governing Body/ management; b) changes in (i) the teaching staff and qualifications of new members (ii) other staff; c) Delete d) income and expenditure of the previous financial year; e) results of examinations; f) scholarships; g) condition of Library, and h) Delete 16) The following record must be kept by every recognized/affiliated college and submitted, when required, to the officer nominated by the Vice-Chancellor:- i) a register of admission and withdrawals. The register will give in the case of every student, the date of admission, the date of birth, name of birth place, percentage, attendance at college examinations and results of such examinations, a record of University career and date of withdrawal. ii) Registers of daily attendance of students at lectures. iii) A register of fees. iv) A time table (17) The Academic Council/Executive Council shall cause every recognised/affiliated college to be inspected from time to time by one or more competent persons authorised by it in this behalf. Provided that each college shall be inspected ordinarily once in every three years, and at other times where in the opinion of the Academic Council/Executive Council, such inspection is necessary. (18) In the beginning of each financial year the Academic Council/Executive Council, on the recommendation of the Vice-Chancellor, may appoint inspection committee for colleges to be inspected during that year (19) An Inspection Committee to be constituted by the Vice-Chancellor shall, ordinarily consist of three or more competent members. (20) The convener of the inspection committee shall be appointed by the Vice-Chancellor and he will be responsible for arranging the inspection. (21) The members of the inspection committee shall be paid travelling and halting allowance of the class to which they are entitled according to normal rules, and in addition an inspection fee as prescribed by the University from time to time. (22) The inspection will be directed primarily to the purpose of ascertaining :- a) if the conditions of recognition prescribed by the University are complied with; b) that adequate measures are taken to ensure efficiency as regards :- i) qualifications of, and duties performed by the members of the staff; ii) instruction, residence and supervision of students; iii) accommodation for classes and administrative offices; iv) furniture, apparatus and sanitary arrangements; v) library; vi) registers for various purposes; and vii) other similar matters. c) if the rules concerning the science practical are being complied with