Comptroller of Finance

("Comptroller of Finance") 11.

1. (1) The Finance Officer shall be a whole-time salaried officer of the University and shall be appointed by the Executive Council on the recommendations of the Selection Committee on such terms and conditions as may be prescribed by the Statutes.
2. (2) The Finance Officer shall be ex-officio Secretary to the Finance Committee, but shall not be deemed to be a member of such Committee.
3. (3) When the office of the Finance Officer is vacant or when the Finance Officer is by reason of illness or any other cause is unable to perform the duties of his office, the duties of the officer shall be performed by such person as the Vice-Chancellor may appoint for the purpose.
4. (4) The Finance Officer shall—
   • (a) exercise general supervision over the funds of the University and shall advise it as regards its financial policy; and
   • (b) perform such other functions as may be assigned to him by the Executive Council or as may be prescribed by the Statutes.
5. (5) Subject to the control of the Executive Council, the Finance Officer shall—
   • (a) hold and manage the property and investments of the University including trust and endowed property;
   • (b) ensure that the limits fixed by the Finance Committee for recurring and non-recurring expenditure for a year are not exceeded and that the money is expended or spent for the purposes for which it was granted or allotted;
   • (c) be responsible for the preparation of annual accounts and the budget of the University and for their presentation to the Executive Council;
   • (d) keep a constant watch on the state of the cash and bank balances and on the state of investments;
   • (e) watch the progress of the collection of revenue and advise on the methods of collection to be employed;
   • (f) ensure that the registers of buildings, land, furniture and equipment are maintained up-to-date and that the stock checking of equipment and other consumable materials in all offices, special centres, specialized laboratories, colleges and institutions maintained by the University is conducted;
   • (g) bring to the notice of the Vice-Chancellor any unauthorized expenditure or other financial irregularity and suggest appropriate action to be taken against persons at fault; and
   • (h) call from any office or institution, department, laboratory, library of the University any information or returns that he may consider necessary for the performance of his duties.
6. (6) Any receipt given by the Finance Officer or by the person or persons duly authorized in this behalf by the Executive Council for any money payable to the University shall be sufficient discharge for payment of such money.