Procedure for preparation and publication of Results of SSC and HSSC Examinations

The Secretary of the Board shall cause to process and prepare the results of the public examinations of Secondary and Higher Secondary Education as per the norms laid down by the Board.

(1) The sealed packets containing the mark-lists shall be delivered by the authorized representative in-charge for collection of mark-lists from the Assessment Camps to the authorized Computer programmer in case of secondary school certificates examination. The mark-lists shall be handed over to the Coding Officer in case of HSSC Examination who shall hand over the same to the computer programmer after decoding under acknowledgement.

(2) The Computer Programmer and Data Entry Operators shall be responsible for the entry and processing of data, and preparation of results during which they shall maintain top secrecy. The Computer Programmer alongwith the Data Entry Operators who are associated in the work of data entry and preparation of results shall be responsible for the accuracy of the entries of marks and cross checking. This work of the processing of data and preparation of results shall be done under full control of the computer programmer under the supervision of the secretary and it shall solely be the responsibility of the Computer Programmer to ascertain timely declaration of the results by maintaining secrecy and accuracy.

(3) Any discrepancy detected during entry of the marks or at the stage of checking of the marks, such discrepancies shall be settled by cross-checking the actual marks on corresponding answer-book vis-à-vis marks in the mark-lists. For this purpose the concerned custodian shall hand over the particular answer-book to the Assistant Secretary on requisition under acknowledgement.

(4) After entry of the marks, checking and cross checking, the computer programmer shall finalise the results by applying all relevant rules of passing, condonation, A.T.K.T., Joint moderation, etc. and the norms laid by the Board.

(5) After counter-check and finalisation, the Secretary shall approve the results and finalise the dates of declaration of results.

(6) For taking further precautions in an endeavour to eliminate mistakes, if any,

(a) A check-up of all the entries in case of subjects Physics, Chemistry, Mathematics and Biology shall be done.

(b) A comparative check-up of entries of 500 top cases in subjects Physics, Chemistry, Biology and Mathematics shall be done by the Board official appointed for the purpose before finalizing the consolidated results.

(7) The Computer Programmer shall prepare school-wise result sheets, individual statement of marks, consolidated center-wise results. After proper counter-check he/she shall produce required number of printout in each case. Such printed copies of school wise results shall be packed in sealed covers and kept ready for onward distribution.