Collection of answer-books when coding is done

Collection of answer-books and delivery at the assessment camp shall be done as follows when the answer-books are coded, in case of H.S.S.C.- The schedule for collection of answer-books shall be circulated to all the conductors of examination indicating the names of the authorised officials appointed for collection of answer papers with their specimen signature duly attested by the Secretary of the Board. The representative of the Board who shall collect the sealed packets of the answer books packets from the examination centers shall acknowledge the receipt of the packets in specified form signed by him on behalf of the Board which shall be countersigned by the Conductor. In order to carry out the work of coding of answer-books for H.S.S.C. Examination the Secretary shall appoint by name and designation the persons who shall act as- (a) The Coding Officer; (b) The Shuffling Officer; (c) The Coding Camp Custodian. (4) The other staff required for shuffling, coding and sealing shall also be appointed by the Secretary. (5) The official in charge of collection of answer-books packets shall hand over the sealed packets of answer-books of H.S.S.C. Examination collected from different centers of the examination to the Coding Camp Custodian appointed fro the purpose against proper acknowledgement in register maintained in the office along with the copy of the receipt passed on to him/her by the conductor. (6) The Shuffling Officer shall, with the help of shuffling staff, open the sealed bundles, count the answer-books in the packets to tally the same with the labels on the bundles and packets, shuffle the answer-books and hand them over to the Coding Officer for coding under receipt in the register maintained by him/her. He/She shall identify the packets of answer-books, the number of answer-books in packets counted which do not tally as per total number superscribed. (7) The procedure for coding of answer-books shall be as follows- (a) to imprint code numbers on the answer-books and on supplements and counterfoils. (b) to record in the blank mark-list the code number against the respective seat number. (c) to verify code numbers printed on the answer-books, supplements and corresponding counterfoils. (d) to verify code numbers and the seat numbers vis-à-vis the numbers recorded in the answer-books and mark-lists. (e) to detach counterfoils of answer-books and supplements of each answer-book, staple the same together in respect of each code number and seal all the bundles of counterfoils in number of packets. (f) to detach and seal counter-slips of such mark-lists with seat numbers and code numbers. (g) to keep the sealed packets of counterfoils of answer-books and counter-slips of the mark-lists in the safe custody of the Coding Officer. (h) to make bundles of 20 answer-books each along with corresponding mark-list bearing code numbers and seal in suitable bundles under the signature of coding officer and the coding camp custodian. The bundles of answer-books shall be handed over to coding camp custodian for its onward distribution to the assessment camps, through board’s authorized representative. (8) The process of coding the answer-books shall be continuous and uninterrupted. No member of the coding team shall leave the confidential coding hall until the coding of the answer-books to be coded during the day is completed. During the process of confidential coding no person other than the concerned, shall be allowed to enter the confidential coding hall. (9) The Coding Camp Custodian shall hand over the coding sealed packets of answer books to the Board’s representative on acknowledgement of receipt for further delivery to the Camp Officers at the assessment camps. (10) The Board’s representative shall deliver the coded packets of answer-books to the Camp Officer of each assessment camp and shall obtain from him/her thereceipt for the same in the specified proforma. (11) The Coding Camp Custodian, the Shuffling Officer and the Coding Officer shall be responsible for the safe custody of the answer-books at the coding camp under the supervision of the Secretary.