Chapter V Chapter V

Councils, Committees And Boards

Councils of University 29. The following shall be the Councils of the University;

1. (1) The Governing Council
2. (2) The Executive Council
3. (3) The Academic Council

Governing Council 30.

1. (1) The following shall be the members of the Governing Council:
   • (i) The Pro Chancellor shall be the ex officio Chairman;
   • (ii) The Vice Chancellor shall be the ex oficio Vice Chairman;
   • (iii) The Director in-charge of the operations in Nagaland shall be an ex oficio member;
   • (iv) The Finance Officer shall be an ex oficio member;
   • (v) Two eminent educationists/academicians nominated by the Chancellor;
   • (vi) Two persons nominated by the Government of Nagaland;
   • (vii) Two persons nominated by the Trust;
   • (viii) Two persons nominated by the Pro Chancellor;
   • (ix) Two members of the teaching community of the University to be nominated by the Academic Council; and
2. (2) The Governing Council shall be reconstituted every five years.
3. (3) A nominated member may resign from the membership of the Governing Council at any time by addressing his resignation to the Pro Chancellor.
4. (4) An ex- officio member shall cease to be a member of the Governing Council when he ceases to be in office by virtue of which he became an ex oficio member.
5. (5) A nominated member shall cease to be a member of the Governing Council if he ceases to be in office on account of which he was nominated to the Governing Council.
6. (6) A member shall cease to be a member of the Governing Council on declaration to be of unsound mind or insolvent by a competent court or if he is convicted for a criminal offence involving moral turpitude or if he fails to attend three consecutive meetings of the Council.
7. (7) The nomination authorities shall have a right to replace their nominees to the Council at any point of time.
8. (8) Casual vacancies arising in the Council before its reconstitution shall be filled for the unexpired term.

Powers and functions of Governing Council 31. The Governing Council shall,.

1. (1) Recommend the broad policies and programmes of the University and suggest measures for the improvement and development of the University;
2. (2) Consider and pas resolutions on theAnnua1 Report, the financial statements and audit reports;
3. (3) Take all necessary steps for the fulfillment of the objectives of the University;
4. (4) Acquire, hold, control and administer the property and other movable and immovable assets of the University;
5. (5) Administer funds placed at the disposal of the University;
6. (6) Manage and regulate finances, accounts, investments, property and business and all other administrative affairs of the University and for that purpose appoint agents as it may deem fit:
7. (7) Invest the money belonging to the University, including any income &om trust, endowment funds etc., in such stocks, funds, shares or securities as it may, from time to time, deem fit and appropriate;
8. (8) Enter into, vary, cany out and cancel contracts on behalf ofthe University; Regulate and determine all other matters concerning the University; Cooperate with other institutions, Universities and other authorities in such manner and for such purposes as it may determine;

Meetings of Governing Council Meetings of Governing Council 32.

1. (1) The Governing Council shall meet at least once in a year on a date fixed in consultation with the Executive Council.
2. (2) The Chairman or in his absence, the Rce Chaiian or in the absence of both, the Secretary shall preside overthe meetings.
3. (3) Ifthe Chancellor chooses to attend any meeting, the Chancellor shall have the overriding right to preside overthe meeting.
4. (4) Areport on the working of the University during the previous year, the statement of receipts and expenditure, the balance sheet, the audit report and other such data shall be placed before the Annual Meeting of the General Council.
5. (5) All meetings ofthe Council shall be called by the Secretary at fifteen days notice.
6. (6) Ifanv five members of the Council desire a meeting to discuss a matter of urgent importance, the Secreta~y shall call a meeting forthwith and the requirement of fifteen days notice shall he deemed to have been waived.
7. (7) Two-mmembers shall constitute quorum.
8. (8) All questions shall be decided by majority of members present and voting. '
9. (9) Eachmember shall have one vote and in case of tie, the Presiding Officer shall have an additional casting vote.
10. (10) If business of the Council has to be transacted urgently without waiting for a formal meeting to take place, the Pro Chancellor may authorize the circulation of questions to the members for decision, which shall be deemed as valid decision of the Council for action; however, such decisions shall be circulated at the earliest to all concerned for information and compliance.
11. (11) All other detailsreIating to the conduct ofmeetings, functions etc., of the Goveming Council shall be as per regulations.

Executive Council 33.

1. (1) The following shall be the members ofthe executive Council:
   • (i) The Pro Chancellor shall be the ex officio Chairman,
   • (ii) The Vice Chancellor shall be the ex-officio Vice Chairman, ii The Director in-charge of the operations inNagaland shall be an ex officio member;
   • (iv) The Finance Officer shall be an ex officio member;
   • (v) One nominee of the Government of Nagaland, who shall be a member of the Governing Council, to he named by the Government of Nagaland;
   • (vi) One nominee ofthe Trust who shall be amember ofthe Governing Council, to be named by the Trust;
   • (vii) One nominee of the Pro Chancellorwho shall a member of the Goveming Council, to be named by the Pro Chancellor; and (Gi The Registrar shall be the ex oficio Secretary.
2. (2) The termofthe Executive Council shall run simultaneously with the Governing Council.
3. (3) Amember ofthe Executive Council when ceases to be amember of the Governing Council, shall cease to be a member of the executive Council.
4. (4) The nominating authorities shall have aright to replace their nominees to the Council at any point of time.
5. (5) Casual vacancies arising in the Council before its reconstitution shall be filled for the unexpired term.

Powers and function of Executive Council 34.

1. (1) The Executive Council shall,-
   • (i) Create posts and appoint, from time to time, the members of the teaching and non-teaching staff for carrying out the purposes of this Act on such terms and conditions prescribed by regulations; u) Exercise control and impose discipline over the employees of the University; Accept on behalf of the University, endowment, bequests, donations, grants and transfers of any immovable properly; Receive money securities, instruments or any other movable properties for and on behalf of the University; Grant receipts, sign and execute instruments and endorsement, discount cheques or other negotiable instruments through its accredited agencies; Make, sign and account for such documents and instruments as may be necessary for proper carrying out of the management of the property or affairs of the university; Introduce course of study at the University and take decisions in this regard on the recommendations of the Academic Council; Cooperate with and coopt other educational, medical and other institutions and authorities in India and abroad; Create fellowships and scholarships or other assistance on such terms and conditions, as it may prescribe by regulations, for carrying out research, investigation and study; Grant leave except casual leave to officers and other employees of the University and provide for alternative arrangements in the absence of officers and employees; Manage and regulate finances, accounts, investments, property, business and all other administrative affairs of the University and appoint, for that purpose, agents; Invest money belonging to the University, including any unapplied income, in such stocks, funds, shares or securities or movable and immovable property in India and abroad, as it may from time to time, deem fit, and vary such investments; Transfer or accept transfers of movable or immovable property on behalf of the University; Enter into, carry out and cancel contracts on behalf of the University and for that purpose appoint agents; Provide buildings, premises, furniture, apparatus and other infrastructural facilities for the carrying out the work of the University; Entertain, adjudicate upon, and if it thinks fit, redress grievances of officers and employees of the University; Appoint examiners, moderators and others and if necessary, to remove them for good and sufficient cause, in consultation with the Academic Council; Select a common seal for the University and provide for the custody of the seal; Delegate any of the powers to the Vice Chancellor or Registrar or any Council or any other authority of the University for a temporary duration and
   • (m) Exercise such other powers and perform such other duties as may be entrusted to it by the General Council or by regulations.

Meetings of Executive Council 35.

1. (1) The Executive Council shall meet at least once in three months.
2. (2) The Chairman or in his absence, the Vice Chairman or in the absence of both, the Secretary shall preside over the meetings.
3. (3) All meetings of the Council shall be called by the Secretary at fifteen days notice.
4. (4) If any three members of the Council desire a meeting to discuss a matter of urgent importance, the Secretary shall call a meeting forthwith and the requirement of fifteen days notice shall be deemed to have been waived.
5. (5) Two-fifth members shall constitute quorum.
6. (6) All questions shall be decided by majority of members present and voting.
7. (7) Each member shall have one vote and in case of tie, the Presiding Officer shall have an additional casting vote.
8. (8) If business of the Council has to be transacted urgently without waiting for a formal meeting to take place, the Pro Chancellor may authorize the circulation of questions to the members for decision, which shall be deemed as valid decision of the Council for action; however, such decisions shall be circulated at the earliest to all concerned for information and compliance.
9. (9) All other details relating to the conduct of meetings, functions etc., of the Executive Council shall be as per regulations.

Academic Council 36.

1. (1) The following shall be the members of the Academic Council:
   • (i) The Vice Chancellor shall be the ex officio Chairman,
   • (ii) The senior most Dean/Head of Department/Faculty of the University as the ex officio Vice Chairman;
   • (iii) The Director in-charge of the operations in Nagaland shall be an ex officio member;
   • (iv) Four professors of the University to be nominated by the Vice Chancellor who shall be ex officio members:
   • (v) The Finance Officers shall be an ex officio members and
   • (vi) Four external experts to be nominated by the Pro Chancellor who shall be members;
   • (vii) The Dedead of Department/Faculty concerned with the subject matter under discussion shall be coopted as member; and
   • (viii) The Registrar shall be the ex officio Secretary.
2. (2) The term of the Academic Council shall run simultaneously with the Governing Council.
3. (3) An ex officio member when ceases to hold the office by virtue of which he became an ex officio member, shall cease to be a member of the Academic Council.
4. (4) The nominating authorities shall have a right to replace their nominees to the Council at any point of time.
5. (5) Casual vacancies arising in the Council before its reconstitution shall be filled for the unexpired term.

1. (1) The Academic Council shall be the supreme academic body of the University and it shall, subject to the provisions of this Act and the regulations made thereunder, have power of control and general regulation in regard to, and be responsible for, the maintenance of standards of education, instruction and examinations of the University.
2. (2) The Academic Council shall,-
   • (i) Make recommendations to the Executive Council with regard to creation, abolition, classification and other conditions of service of posts in teaching cadre in the University;
   • (ii) Formulate and modify or revise schemes for the organization of the teaching Department/faculties, assign subjects to the Department/faculties and report on the expediency of creation, abolition, division and merger of departments/ faculties;
   • (iii) Make arrangements for instruction and examination of persons other than those enrolled in the University;
   • (iv) Promote research in the University and require, from time to time reports on such research;
   • (v) Consider proposal submitted by the Departments/faculties;
   • (vi) Appoint Committees for admission to the university;
   • (vii) Recognize diplomas, degrees and other academic distinctions of other Universities and institutions after determining their equivalence to diplomas, degrees and other academic distinctions of the University;
   • (viii) Fix the time, mode and conditions of competition of fellowship, scholarship and other prizes and award the same;
   • (ix) Make recommendations to the executive Council in regard to the appointment of examiners and if necessary their removal, and the determination of their fees, emoluments and traveling and other expenses;
   • (x) Make arrangements for the conduct of examination and fix dates for holding them;
   • (xi) Declare the results of various examinations, appoint Committees or officers to do so make recommendations regarding conferment or granting of degrees, honours, diplomas, licences titles and marks of honour;
   • (xii) Award stipends, scholarships, medals and prizes and make other awards in accordance with the regulations, and such other conditions as may be attached to the awards;
   • (xiii) Publish lists of prescribed or recommended text books and syllabus for courses and programmes of study at the University;
   • (xiv) Prepare such forms and registers as are, from time to time, required to be maintained by regulations;
   • (xv) Report on any matter referred or delegated to it by the Governing and Executive Councils;
   • (xvi) Receive periodic reports from the Boards of Studies and make recommendations in regard thereto; and
   • (xvii) Perform all other functions assigned to it by this Act and the regulations made thereunder as well as by the Governing and executive Councils.

1. (1) The Academic Council shall meet at least twice in a year.
2. (2) The Chairman or in his absence, the Vice Chairman or in the absence of both, the Secretary shall preside over the meetings.
3. (3) All meetings of the Council shall be called by the Secretary at fifteen days notice.
4. (4) If any three members of the Council desire a meeting to discuss a matter of urgent importance, the Secretary shall call a meeting forthwith and the requirement of fifteen days notice shall be deemed to have been waived.
5. (5) One-third members shall constitute quorum.
6. (6) All questions shall be decided by majority of members present and voting.
7. (7) Each member shall have one vote and in case of tie, the Presiding Officer shall have an additional casting vote.
8. (8) If business of the Council has to be transacted urgently without waiting for a formal meeting to take place, the Pro Chancellor may authorize the circulation of questions to the members for decision, which shall be deemed as valid decision of the Council for action; however, such decisions shall be circulated at the earliest to all concerned for information and compliance.
9. (9) All other details relating to the conduct of meetings, function etc., of the Academic Council shall be as per regulations.

The university shall have Finance Committee and establish other ad hoc Committees whenever occasion arises.

1. (1) The following shall be the members of the Finance Committee:
   • (i) The Pro Chancellor as the ex officio Chairman;
   • (ii) The Vice Chancellor as the ex officio Vice Chairman;
   • (iii) The Director-in-charge of operations of the University in Nagaland as ex officio members;
   • (iv) The Finance Officer of the university as an ex-officio member;
   • (v) One nominee of the Government, in the Governing Council, to be named as a member by the Government of Nagaland;
   • (vi) One nominee of the Trust in the Governing Council, to be name as a member by the Trust;
   • (vii) One nominee of the Pro Chancellor in the Governing Council, to be named as a member by the Pro Chancellor; and
   • (viii) The Registrar as the ex officio Secretary.
2. (2) The term of the Finance Committee shall run simultaneously with the Governing Council.
3. (3) An ex officio member when ceases to hold the office by virtue of which he became an ex officio member, shall cease to be a member of the Finance Committee.
4. (4) The nominating authorities shall have a right to replace their nominees to the Committee at any point of time.
5. (5) Casual vacancies arising in the Committee before its reconstitution shall be filled for the unexpired term.

1. (1) The Finance Committee shall be responsible for the financial administration of the University and in doing so, shall take decisions subject to the approval of the Governing Executive Councils.
2. (2) Finance Committee shall,-
   • (i) Examine and scrutinize the annual budget of the University and make recommendations on financial matters to the Executive Council;
   • (ii) Consider all proposals for new expenditure and make recommendations to the Executive Council;
   • (iii) Examine the annual accounts of the university and advise the executive Council on matters pertaining to the annual accounts;
   • (iv) Review the financial position of the university from time to time;
   • (v) Make recommendations to the Executive Council on all financial matters relating to the University;
   • (vi) Make recommendations to the Executive Council on all proposals involving the raising of funds, receipts and expenditure; and
   • (vii) Scrutinize all proposals having financial implications presented to it by the officers, councils and other authorities of the University and make recommendations in regard thereto.

Meetings of Finance Committee

1. (1) The Finance Committee shall meet at least twice in a year.
2. (2) The Chairman or in his absence, the Vice Chairman or in the absence of both, the Secretary shall preside over the meetings.
3. (3) All meetings of the Committee shall be called by the Secretary at fifteen days notice.
4. (4) If any three members of the Committee desire a meeting to discuss a matter of urgent importance, the Secretary shall call a meeting forthwith and the requirement of fifteen days notice shall be deemed to have been waived.
5. (5) One-third members shall constitute quorum.
6. (6) All questions shall be decided by majority of members present and voting.
7. (7) Each member shall have one vote and in case of tie, the Presiding Officer shall have an additional casting vote.
8. (8) If business of the Committee has to be transacted urgently without waiting for a formal meeting to take place, the Pro Chancellor may authorize the circulation of questions to the members for decision, which shall be deemed as valid decision of the Committee for action; however, such decisions shall be circulated at the earliest to all concerned for information and compliance.
9. (9) All other details relating to the conduct of meetings, functions etc., of the Finance Committee shall be as per regulations.

Ad hoc Committee The University shall have power to constitute ad hoc Committees for any purpose connected with the affairs of the University and such Committees shall present their reports to the Pro Chancellor.

Boards of Studies Boards of Studies

1. (1) For each Department/Faculty, the University shall establish a Board of Study which shall comprise the following:
   • (i) Senior most member of the academic community in the Department/Faculty concerned as the Chairman;
   • (ii) The next senior most member of the academic community in the Department/Faculty concerned as the Vice Chairman; and
   • (iii) Three members of the Academic Community in the department/faculty as members of the Board.
2. (2) The Chairman, Vice Chairman and members of the Board will be nominated by the Pro Chancellor.
3. (3) The Board shall meet every quarter in a year and submit quarterly reports to the Academic Council which shall consider the reports at the earliest and report to the Governing and Executive Councils.
4. (4) The reports of the Boards are advisory in character and mainly should relate to academic and connected administrative matters with the utmost aim of converting the Department/Faculty in to a Centre of Excellence.
5. (5) All other details relating to the conduct of meetings, functions etc., of the Boards of studies, shall be as per regulations.

Inter se priority amongst Councils, Committees, Boards etc.

1. (1) As far possible, the Councils, Committees, Boards under this Act and the ad hoc Committees that be constituted under regulations, shall function in harmony.
2. (2) Notwithstanding anything in this Act or any regulation made thereunder, any conflict between the Councils, Committees, Boards under this Act shall be deemed to have been resolved in favour of the Council or Committee or Board which has precedence over the other as found in the following order:
   • (i) The Governing Council
   • (ii) The Executive Council
   • (iii) The Academic Council
   • (iv) The Finance Committee
   • (v) The Boards of Studies
   • (vi) The ad hoc Committees