Forms for Recurring and Non-recurring Grants

FORM-I (Continuation of previous sections): 12. Telephone charges, if any, conveyance charges. 13. Hold and cold water charges. 14. Liveries etc. for class IV staff. 15. Any other item of expenditure not covered. The approved items of expenditure in Rule 3 (b) (i) and (ii) of the Rules (Give details). TOTAL EXPENDITURE________________________________. 10. Details of inmates fully maintained at express of the institutions in the residential portion/Hostel of the institution during the last three years:- Year; Below 12 years; 12 to 18 years; Above 18 years; Average monthly expenditure per Beneficiary. 11. Amount of maintenance grant applied for: (a) for non-residential services of activities; (b) for residential portion. Total. 12. List of document enclosed. 1) Audited statement of account for the last year. 2) Utilization certificate in respect of the grant of Rs………………..sanctioned last year. 3) …………………………………. 4) …………………………………. 5) General remarks, if any…………………………………………. DECLATION: I,……………………….,………………………. (designation) hereby declare that the information given above is true to the best of my knowledge and brief. The grant, is sanctioned will be spend on the general maintenance of the residential activities of the institution. I also hereby declare my acceptance of the terms and conditions specified under the Grants to Social Welfare Institutions/Organizations by the Government of National Capital Territory of Delhi Rules, 2008. SIGNATURE……………… DESIGNATION……………

FORM-II: APPLICATION FOR RECURRING/MAINTAINANCE GRANT FROM DEPARTMENT OF SOCIAL WELFARE, Govt. Lady Noyce Social Complex, Delhi Gate, New Delhi-110 002. AND DEPTT. OF WOMEN and CHILD DEVELOPMENT, I-Canning Lane, K.G. Marg, New Selhi-110 001, GOVT. OF NATIONAL CAPITAL TERRITORY OF DELHI. Financial Year………………. 1. (a) Name of the institution. (b) Location and full address. (c) Name address of the parent body, if any. 2. (a) Date of establishment. (b) Registration number and date of registration under Societies Registration Act, 1860. (c) Date of establishment of the parent body. (d) Registration number and date of registration of the parent body under Societies Registration Act, 1860. 3. Constitution of the Governing Body/Managing Committee (Please attach a copy of the constitution or any list of the member of the managing body). 4. State briefly the aims and objects and the present activities of the institution. 5. Whether of the services are available to all castes and creeds. 6. Details of the grants received by the institution during the previous three years:- Note:- Give details of the grants recurring and non-recurring separately. Source Purpose and Amount... (A) Government of NCT of Delhi (Mention Deptt.) (B) Government of NCT of India (Mention Deptt.) (C) Delhi State Social Welfare Advisory Board (D) Municipal Corporation of Delhi (E) New Delhi Municipal Corporation (F) Other, if any, (Mention above). 7. Have all the above grants been fully utilized and utilization certificates submitted to the granting authorities? (Give Details). 8. Amount of non-recurring grant applied for:- Total estimate cost; Amount of grants desired. 1. Construction of new building. 2. Addition /Alteration/reports to existing building. 3. Purchase of plant and machinery for industrial vocational training. 4. Purchase of medical, surgical or other special appliance. 5. For purchase of general equipment furniture, motor vehicle. 6. For electric installation or water-supply arrangements. 7. Other purpose, if any (specify purpose). 9. In case a building grant under item 8 (1) or (2) is desired, the following further information may be furnished:- (1) Does the institution own a land for construction of the proposed new buildings/has a land on long lease terms (Produce proof); (2) Does the institution own a building at present or it has a rented building; (3) Monthly rent paid, if any; (4) Total floor area; (5) Total covered area (i) Office and Stores (ii) Dormitories (iii) Kitchen (iv) Lavatories and bath room; (6) What is the justification for the proposed construction of a new building; (7) What is the justification for the proposed addition/alterations of a substantial nature to the existing building; (8) Have the plan and estimate of the proposed new construction or alterations/additions been prepared and approved by a competent authority; (9) A copy of the approved plan and estimate should be attached to the application; (10) What is the total estimated cost of the works? (1) Amount of grant applied for; (11) How does the institution propose to meet the balance position of the expenditure involved in the proposal; (12) In case of a grant for purchase of machinery and equipment etc. under item(3) to(7) is desired, the following further information may be given: (1) Full details and justification of the equipment desired to be purchased/ SI.No. Item Present stock Position if any No. or quantity to be purchased Approximate Purpose for which Required. 10. Amount of Grant applied for Rs………………….. 11. How does the institution propose to meet the balance position of expenditure involved on the proposal. 12. Whether any grant for a similar purpose was paid by Government of National Capital Territory of Delhi/Delhi Administration ? 13. In case reply to (12) above is in affirmative, furnish the following details : a) Amount of grant; b) Date of which paid; c) Date of submission of detail of property purchased against in grant; d) Whether that is still in working condition; e) If that is in working order full justification for this proposal may be furnished and; f) If that is not in working order give details of its disposal; 14. Whether the accounts of the non-recurring grants received from various authorities mentioned I in item 6 during the last 3 years been audited? If so, a copy of each of the audited statement of account may be attached to the application. 15. General remarks, if any. DECLATION: I,……………………….,………………………. (designation) hereby declare that the information given above is true to the best of my knowledge and brief. I also certify that the non-recurring grant, is sanctioned will be spent for the purpose for which it has been asked for also hereby declare my acceptance of the terms and conditions contained in the Grants to Social Welfare Institutions/Organization by the government of National Capital Territory of Delhi Rules 2008. Signature…………. Designation……………… Department of Social Welfare, Women and Child Development, Government of National Capital Territory of Delhi.

FORM-III: AGREEMENT. This agreement made in, ………………..day of………200 (Two Thousands…..) BETWEEN………………a society, registered under the Societies Registration Act, 1860 through its Secretary/President Sh./Smt…………………………………..(designation) (hereafter caller “the Grantee” which express shall unless excluded by or repugnant to the context, be deemed to include its heirs successors in office, executor’s administrators and legal representative and assigns of the one part AND the President of India, acting through the Secretary of the Department of Social Welfare/Women and Child Development, Government of the National Capital Territory of Delhi (hereafter referred to as “the Government” ( which expression shall unless excluded by or repugnant to the context, be deemed to include his a successors in office and assigns.) of the other part. Whereas, the Grantee has under the provision of the General Financial Rule, 2005 (hereafter referred to as the “said Rules” which expression shall include any amendments thereof for the time being in force any executive instructions issued there under) in accordance therewith and/or the Patterns of Assistance formulated by the Lt. Government, Delhi in consulted with the Government of India (Ministry of Finance) applied to the Government, for a grant-in-aid of Rs…………(Rupees …………………..) only vide letter No………….dated………….addressed to the Director of Social Welfare/Women and Child Development, Government of the National Capital Territory of Delhi for the purpose of……………………………………………………………………………………………………………………………………. NOW THIS AGREEMENT WITNESSES AS FOLLOWS: 1. In consideration of the sum of Rs…………(Rupees…………….) only granted by a Government to the Grantee as Grant-in-aid; the Grantee here by agrees:- i. to utilize the above said amount of grant-in-aid for the aforesaid purpose. ii. To keep the accounts of the……………and account of the above said amount of grant-in-aid appropriate from and to subject them to government examination or audit at any time as specified by the Government or any office authorized by the Lt. Governor, Government of the National Capital Territory of Delhi in this behalf bearing expenditure thereof as provided in the Grants to Social Welfare Institutions/Organization by the government of the National Capital Territory of Delhi Rules 2008 (hereafter called “the said Rules”)