Punjab Khadi and Village Board Regulations, 1958

1. These regulations may be called the Punjab Khadi and Village Board Regulations, 1958. 2. In these regulations, unless the context otherwise requires— (a) ‘Act’ means the Punjab Khadi and Village Industries Board Act, 1955 (Punjab Act 40 of 1956) ; (b) ‘Committees’ means the Committee which the Board may constitute under section 11 of the Act. 3. The Board shall hold an ordinary meeting on such date and at such time and place as may be fixed by the Chairman. 4. The Secretary shall send intimation of the date, time and place and also a copy of the agenda of the ordinary meeting to all the members of the Board at least ten clear days before the date fixed the meeting. 5. A notice sent by ordinary post on the address of the members as maintained in the books of the Board for the ordinary meeting shall be enough. Telegraphic notice on such address may be issued in the case of special meeting. 6. (1) The Secretary in consultation with the Chairman shall convene ordinary meeting at least once a quarter in every year ; (2) At least one special meeting shall be called by the Chairman every year to consider and frame budget and programme for the next financial year in the month of July or August or as soon thereafter as may be possible. Special meetings can also be requisitioned if two third of the members so desire in writing, The date, time and place of such meeting shall be fixed by the Chairman. 7. The Secretary shall send an intimation of such a special meeting to all the members at least three clear days before the date fixed for the meeting and shall send a copy of the agenda along with the intimation. 8. Notwithstanding anything contained in Regulations 4 and 7 the Chairman, Vice-Chairman or other person presiding may place or permit to be placed for the consideration of the Board any matter, not included in the agenda of a meeting of the Board on which the advice of the Board is required and the Board shall consider the matter at such meeting. 9. Every meeting shall be presided over by the Chairman or in his absence, by the Vice Chairman, in the absence of both, the members shall choose from among themselves a person to preside over the meeting. 10. Quorum at every meeting shall consist of 1/3rd of the total number of members of the Board. Provided that an adjourned meeting for want of a quorum may be held without quorum to consider the agenda already circulated on such date, time and place as the Chairman may fix. 11. The Chairman, with the consent of the Members present, adjourn meeting but no business other than the business left unfinished at any adjourned meeting and such other business of which notice was given to the members in accordance with the provisions of these regulations. 12. (1) All matters coming before the Board shall be decided by majority of the votes of the members present and voting. (2) In case a equality of votes, the Chairman, Vice-Chairman OR the person presiding shall have and exercise a second or a casting vote. (3) All other points of procedure at any meeting shall be decided by the Chairman, Vice-Chairman or other person presiding. (4) Any resolution of urgent nature may be passed by circulation amongst members of the Board or members of the Committee with the approval of the Chairman. 13. The business of the Board shall be transacted from day to day as may be decided by the Chairman until the agenda is finished. 14. The proceedings of the meeting shall be maintained by the Secretary and shall be confirmed in the next succeeding meeting of the Board. 15. The Vice Chairman while presiding over the meetings in the absence of the Chairman shall exercise such powers as may be delegated to him by the Chairman. 16. The Board shall appoint from time to time from amongst its members one or more committees under section 11 of the Act for the discharge of its various functions and duties. 17. The Chairman and the Secretary of the Board shall also be ex-officio members of the Committees. The Chairman may invite any other person to sit in any of the Committees for advice. 18. The functions of the Committees shall mainly be :- (A) Finance and Budget Programme Committee. (i) Preparation of budget Estimates. (ii) Procurement of finance. (iii) Scrutiny of annual programme. (iv) Watching progress of expenditure. (v) Study and evaluation of progress made and results achieved. (B) Executive Committee (i) It will discharge functions of the Board under sections 16, 17 and 18 of the Act with regard to appointment, fixation of pay, conditions of service and functions and duties of officers and servants of the Board. (ii) It will decide all matters of urgent importance left ambiguous under the resolutions of the Board. (iii) All matters of urgent importance as the Chairman considers proper to be placed before the Board. (iv) All matters that may be referred to the Executive Committee for consideration and decision by the Board. (C) Khadi Committee - Consideration of ways and means to expand Khadi and Village Industries in the State.