Committees

(3) The members of the Committees shall be honorary and shall only be paid TA/DA as per rules applicable to the Members of the Board. (4) The business of the Committee shall be conducted in accordance with the procedure laid down below :- (a) The date of every meeting shall be fixed by the President/Convener. (b) Notice of every meeting specifying the time and place thereof and the business to be transacted thereat shall be dispatched to every member at least three clear days before a meeting; (c) the president/Convener of the Committee may, whenever he thinks fit, call a special meeting and shall be bound to do so on receipt of written requisition signed by not less than two members; (d) every meeting of a Committee Shall ordinarily be held at the Head Quarters of the Board. A meeting may, however, be held at any other place in the State with the approval of the Housing Commissioner; (e) no business shall be transacted at a meeting unless a quorum of half of the total number of members be present throughout the meeting; (f) Minutes of the proceedings at each meeting of a Committee shall be drawn up and re-corded by the Member-Secretary and shall be signed by the President/ Convener of the Committee; (g) The minutes of the proceedings recorded under clause (j) shall include: (i) the names of the members present; (ii) the decision of the meeting on every question considered; and (iii) when such decision is not unanimous, the number of votes and the names of members voting for and against such question and the names of those who have remained neutral. (iv) all questions brought before any meeting of a Committee shall be decided by a majority of the votes of the members present, and in the case of an equality of votes the presiding authority at the meeting shall have a second or casting vote.