The Madhya Pradesh Griha Nirman Mandal Regulation, 1998

MADHYA PRADESH GRIHA NIRMAN MANDAL REGULATIONS, 1998 Bhopal, 7th December, 1998 No. F-13(6) 98/32-1 -In exercise of the powers conferred by Section 103(3) and Section 17 of the Madhya Pradesh Griha Nirman Mandal Adhiniyam, 1972 (No.3 of 1973), the Madhya Pradesh Housing Board has made the following Regulations substituting the Madhya Pradesh Housing Board Regulations 1977 as amended from time to time the same having been approved and confirmed by the State Government, namely: REGULATIONS

These Regulations may be called the Madhya Pradesh Griha Nirman Mandal Regulations, 1998 and shall substitute the M.P. Housing Board Regulations, 1977 as amended in 1986, 1990 and 1998. All rules, .regulations, circulars, instructions and resolutions of the Board issued prior to the coming into force of these Regulations are hereby superseded in so far as they arc inconsistent with the provisions of those Regulations.

In these regulations, unless the context otherwise requires, the Act means the Madhya Pradesh Griha Nirman Mandal Adhiniyam 1972 (No.3 of 1973). All definitions, unless the context otherwise requires, shall be construed as defined in Section 2 of the Act.

In accordance with the provisions contained in Section 15(2) of the Act., the rules, orders and instructions applicable to the employees of the State Government in various grades (more particularly, the Madhya Pradesh Civil Services (Conduct) Rules, 1965, the Madhya Pradesh civil Services (Classification control and Appeal) Rules 1966, the MJ). Fundamental Rules, and the Madhya Pradesh Civil Services (Medical Attendance) Rules, 1958 shall be applicable to the officers and servants of the Board in corresponding grades, to the extent they are not inconsistent with the provisions of the Act and these Regulations and subject to other rules, regulations, modifications and resolutions made by the Board from time 10 lime. For the purpose of applicability, the State Government, the Governor and the Head of Department shall be the Board, the Chairman and the Housing Commissioner respectively.

(1) Appointments and promotions: The power of appointing or promoting any person on a Post under the Board: (a) Which carries the maximum scale of pay admissible for the post of Additional Housing Commissioner shall vest in the Board, (b) Which carries the maximum scale of pay admissible to the post of Deputy Housing Commissioner and below shall vest in the Housing Commissioner. Proviso: provided that all such appointment and promotions shall he made after observing the procedure as applicable to the corresponding grade or post in the - State Government, as modified by the Board from time to time. Provided further that the Housing Commissioner shall have the power to constitute Junior DPCs/Selection Boards. Explanation: All appointments and promotions made prior to the coming into force of these Regulations shall be deemed to have been made under these Regulations. (2) Grant of leave: All Heads of Offices shall be empowered to sanction leave (other than leave not due, extraordinary leave and study leave) to all Class II, III and IV officials/employees working under them. 'I be leave not due and extraordinary leave shall be sanctioned by the authority next higher to the Head of Office, and where there is no such authority, the Housing Commissioner. All kinds of leave (other than leave not due, extraordinary leave and study leave) to Executive Engineers l Estate Officers not posted in the Head Office shall be sanctioned by the Additional Housing Commissioner of the Zone concerned. The power to sanction leave not due and extraordinary leave to all Class I officers shall be exercised by the Housing Commissioner. In the Head Office, the powers to sanction all Kinds of leave other than study leave to Additional Housing Commissioners, Deputy Housing Commissioners and equivalent shall be exercised by Housing Commissioner and in other cases by the Chief Administrative Officer. Study leave to employees of all categories excepting the Housing Commissioner shall be sanctioned by the Board only. All kinds of leave to the Housing Commissioner shall be sanctioned by the state Government. The rules applicable to the State Government employees for regulating the grant of leave of absence leave allowances and acting allowances shall apply mutatis mutandi to the officers and servants of the Board, unless otherwise provided for by resolution of the Board. (3) Disciplinary authorities and Appellate authorities:- The disciplinary authority shall be the authority empowered to make appointment to the post as specified in Section 4 ( 1) above. Appeals shall be preferred with the Board against the orders of the Housing Commissioner or Chairman, and to the state Government against the orders of the Board. All officials shall exercise supervision and control over the staff-working under them, and depict a true picture of their work and conduct in the Annual Confidential Reports.

1. Creation of Posts: Board - Full Powers. 2. Appointment of consultants: Board - Full Powers. 3. Appointment of officers on deputation from Central/ State Government: Housing Commissioner - Full powers subject to availability of post. 4. Sanction of special pay for holding addl. Charge: Housing Commissioner - Full powers, as per rules applicable in State Govt. Housing Commissioner - For Class I & II officers and H O staff; AHC - Rs. 3000 maximum in a financial year for Class III and IV employees in Zone. 5. Sanction of honorarium for the work of occasional nature: DHC - Rs. 2000 maximum in a financial year for Class III and IV employees in Circle. 6. Sanction of stagnation increment: Annual increment sanctioning authority - Full Powers; Housing Commissioner - For AHC’s; C.Ad.O. - For rest of HO staff. 7. Sanction of withdrawals from GPF: AHC - Full powers for staff of Zone. 8. Sanction of advance for purchase House/Motor Car/ Computers: Housing Commissioner - Full powers subject to budget allotment. 9. Sanction of advance for motor cycle/scooter/refrigerator/ washing machine/ cycle: AHC(Zone) / C.Ad.o.(in HO) - Full powers subject to budget allotment. 10. Countersigning of T.A. Bills and Medical Bills (Local treatment): Chairman - Himself and his personal staff; C.Ad.O. - For rest of HO staff; A.H.Cs (Zone) - Office staff and DH.Cs; DHCs (Circle) - Office staff and EEs/EOs; EEs - Divisional staff; EOs - Ems and other staff. Note: Sanction of Board would be required for sanctioning expenditure for treatment outside the State. 11. Allowing journey outside the State for official purpose: Chairman - Self, personal staff, Housing Commissioner - Self, staff of HO & AHCs & DHCs; A.H.Cs - Staff of zone, other than DHC’s. 12. Grant of exemption form the rule limiting payment of daily allowance for halt on tour to 10 days at a station in each case: Chairman - Upto 20 days for self and personal staff. 13. Grant of concessions in Board's Guest House: HC - Upto 20 days for self and others. 14. Sanction of expenditure on exhibitions and seminars: Housing Commissioner - Upto Rs. 10,000 at one time and Rs. 50,000 in a financial year. 15. Sanction of grants to social, cultural and sports bodies on special occasions: Chairman - Upto Rs. 2,000 to a single society & Rs. 20,000 total in a financial year. 16. Sanction of expenditure on entertainment in connection with the business of the Board: Housing Commissioner - Rs. 10,000 at a time and Rs. 50,000 in a year; AHC (Zones) - Rs. 1,000 at a time and Rs. 5,000 in a year. 17. Sanction of contingent expenditure: Housing Commissioner - Upto Rs. 20,000 for single item of non-recurring nature and Rs. 5,000 for item of recurring of nature; Housing Commissioner - Rs. 50,000 in a year after observing store purchase rules. 18. Sanction of purchase of furniture: AH.Cs (Zone) - Rs. 25,000 in a year after observing store purchase rules. 19. Sanction of advertisement charges: Chairman - General Advertisement - Up to Rs. 5,000 in a single case and total Rs. 25,000 in a year. Housing Commissioner - Advt. for works and disposal of properties - Full powers subject to for works budget allotment. Other general advts. - Upto Rs. 5,000 in a single case and total Rs. 25,000 in a year. 20. Sanction of demurrage/ wharfage, transport of records etc.: Housing Commissioner - Full powers; AHC (zone) - Rs. 5,000 in year. 21. Sanction of purchase of vehicles, computers and telephone/fax/ internet installation: Housing Commissioner - Full powers. 22. To write off-unserviceable dead stock, machinery, equipment, vehicles, furniture etc which is beyond repair or surplus, and to prescribe its mode of disposal: Housing Commissioner - Upto Rs. 1 lakh per year. 23. Payment of fees to advocates, legal experts, Chartered Accountants etc.: Housing Commissioner - Full powers. 24. Creation, abolition, or change of headquarters of subordinate offices: Board - For Zonal & Circle HQs; Housing Commissioner - Full powers for divisional & sub divisional HQs. Note 1: Powers not specifically delegated to the Chairman, Housing Commissioner or other officers of the Board, shall, be exercised by the Board. Note 2: The Housing Commissioner shall have full powers to incur and sanction expenditure on postage, purchase of forms, stationery, office consumables, printing, purchase of books, periodicals, Computer software, payment of electricity, water, telephone, POL and office refreshment bills, and all other such expenditures as are normally appurtenant to the smooth functioning and administration of the Board and its offices, subject to budget allotments, and after following the norms, procedures, rules, instructions and circulars issued by the Board from time to time, and to delegate such powers to his senior subordinate officers, in the Head-office and the field.

The Postings and transfers of all Addl. Housing Commissioners and equivalent shall be done by the Housing Commissioner with the approval of the Chairman. The posting and transfers of all other class-I and Class-II officers of the Board and Class., III and Class-IV employees in the Head Office as well as all inter-zone transfers shall be done by the Housing Commissioner. The transfers of Class-III and Class-IV employees from one Circle to another within the zone and within their own offices shall be ordered by the Addl. Housing Commissioner of the zone. The transfers of Class-III and Class-IV employees from one Division to another within the Circle and within their own offices shall be ordered by the Dy. Housing Commissioner of the Circle. The transfers of Class-III and Class-IV employees within the Division shall be ordered by the Executive Engineer of the Division, and within their area of jurisdiction by Estate Officers. However, nothing in these regulations shall prevent the Housing Commissioner from revising or canceling the orders passed by the Addl. Housing Commissioner, Dy. Housing Commissioners, or other officers in this regard.

The Housing Commissioner, being the Chief Executive Officer and administrative head of the Board, shall have the power to communicate decisions and to issue orders on all matters on behalf of the Chairman and the Board, as the case may be, either himself or through his senior subordinates as he may consider appropriate. Every employee offering security shall execute an agreement in the form appended to these regulations or in any other form deemed appropriate by the Housing Commissioner in each case. A reference the each such bond shall be recorded in the Register of Security Deposits.

The powers of the Chairman, Housing Commissioner and other officers of the Board. (i) to incur expenditure under section 24 (ii) to approve estimates under Sec. 25 and (iii) to make and perform contracts under Sec. of the Act. and to take decisions and incur other such expenditure as are necessary for the proper functioning and administration of the Board shall be as described in Annexure-I. The various documents connected with security deposits shall be kept in the safe custody of the Accounts Officer of the office concerned. All the Saving Bank Pass Books or bank Pass Books shall be sent to the Post Office or Bank as soon as possible after the 15th of June each year, so that necessary entries on account of interest may be made therein.

Copies of documents, estimates, plans, not forming part of confidential records, may be supplied by the officer in whose custody such records are kept, on payment of fees and on application indicating the purpose for with the copy is needed. Fees chargeable for various kinds of records will be as fixed by the Housing Commissioner from time to time. Persons in the service of the Board on the date of coming into force of these regulations shall furnish security within thirty days of the order requiring them to furnish security.

The officers and servants of the Board handling cash and stores shall have to furnish the security as follows: (1) Cashier of EM Unit Rs. 5000 (2) Cashier of office Rs. 3000 (3) Rent Collector Rs. 3000 (4) Store Keeper/Clerk Rs. 3000 (5) Sub-Engineer Rs. 5000 (6) Assistant Rs. 3000 The form of security and terms and conditions of its regulation are mentioned in Annexure II. When a person is required to furnish security as a condition precedent to his appointment, he shall furnish such security at the time of joining duty.

(3) The members of the Committees shall be honorary and shall only be paid TA/DA as per rules applicable to the Members of the Board. (4) The business of the Committee shall be conducted in accordance with the procedure laid down below :- (a) The date of every meeting shall be fixed by the President/Convener. (b) Notice of every meeting specifying the time and place thereof and the business to be transacted thereat shall be dispatched to every member at least three clear days before a meeting; (c) the president/Convener of the Committee may, whenever he thinks fit, call a special meeting and shall be bound to do so on receipt of written requisition signed by not less than two members; (d) every meeting of a Committee Shall ordinarily be held at the Head Quarters of the Board. A meeting may, however, be held at any other place in the State with the approval of the Housing Commissioner; (e) no business shall be transacted at a meeting unless a quorum of half of the total number of members be present throughout the meeting; (f) Minutes of the proceedings at each meeting of a Committee shall be drawn up and re-corded by the Member-Secretary and shall be signed by the President/ Convener of the Committee; (g) The minutes of the proceedings recorded under clause (j) shall include: (i) the names of the members present; (ii) the decision of the meeting on every question considered; and (iii) when such decision is not unanimous, the number of votes and the names of members voting for and against such question and the names of those who have remained neutral. (iv) all questions brought before any meeting of a Committee shall be decided by a majority of the votes of the members present, and in the case of an equality of votes the presiding authority at the meeting shall have a second or casting vote.

The constitution and functioning of the Welfare and Recreation Committee in the Board shall be governed by the following guidelines. (1) The Committees: There shall be a Welfare and recreation Committee in the Board at the Head office, at zonal Offices, at Circle Offices and at every Divisional Office. The Committee shall consist of five members including the President, the Vice President, the Secretary and the Treasurer. The members of the Committee shall be elected from amongst themselves by the officers and employees of the Housing Board at Head Quarters, Zonal Offices, Circles Offices and Divisional Offices. They shall hold office for a period of one year with effect from the date of election. Two or more such units located at a single headquarter may, if they so wish merge and have 'a single Committee. (2) Functions of the Committee. The committee shall provide for the welfare and recreational activities of the officers and employees, which shall include: (i) Games (indoor and outdoor), arranging of sports and competitions in furtherance of these activities. (ii) Opening of reading clubs, purchase of magazines, books, newspapers and other periodicals; (iii) Such other welfare and recreational activities as may be approved by the Board. (3) Funds of the Committee.. The Funds of the committee shall consist of subscriptions made by the Board, its officers and employees, and grants and donations from other sources. (4) Board's contribution: The Board may on an application from the' Committee sanction an annual contribution not exceeding Rs. 5,000 to the Head Office Committee Three thousand rupees to each of the Zonal Committees, and one thousand rupees to each of the other Committees every year towards welfare and recreation activities of the staff, provided that at least fifty percent of the sanctioned amount had been contributed by the staff during the previous financial year. If the contribution of the staff falls sport of fifty percent of the Board's contribution, the Board's contribution shall be reduced proportionately. In case two or more units at a single headquarter decide to merge, they will be entitled to receive funds calculated as though they were separate units. (6) Accounts: The Committee shall maintain proper accounts and other relevant records and prepare an annual statement of receipts and expenditure. The accounts of the Committee shall be checked by the Chief Accounts Oft1cer of the Board.

The Board reserves the right to accord recognition to one or more associations of the employees of the Board subject to the following conditions: (i) The said association shall be duly registered under the law relating to the registration of societies for the time being in force. (ii) No person who is not an employee of the Board shall be a member or an office-bearer or a patron of such an association. (iii) The constitution of the association will be subject to the approval of the Board (iv) The accounts of the association shall be subject to such audit as the Housing Commissioner may prescribe from. (v) The activities of the association shall be in the interests of the Board. (vi) It shall be incumbent upon the association to strictly adhere to its constitution, particularly in matters relating to elections; and to strictly maintain transparency in expenditure and accounts. (vii) The Board shall have the right to withdraw the recognition of an association after giving the association a reasonable opportunity of being heard. The effect of such withdrawal shall be that the/association shall stand automatically dissolved.

In case there is a dispute in interpretation of these Regulations of its Annexures due to difference of opinion or discrepancy based on the Hindi translation of the English version, the English version shall be considered the authorized legal version.

Sanction of contingent Housing Upto Rs 20,000 for single item expenditure Commissioner | of non-recurring nature and Rs 5,000 for item of recurring of nature. furniture Commissioner | observing store purchase rules observing store purchase rules.

charges Advertisement | in a single case and total Rs 25,000 in a year. Housing Advt. for Full powers Commissioner | works and subject to for disposal of works budget properties. allotment Other general | Upto Rs. 5000 advts. in a single case and total Rs 25,000 in a year. wharfage, transport of records Commissioner ct. vehicles, computers and Commissioner

telephone/fax/ internet installation.

“| stock, machinery, equipment, Commissioner vehicles, furniture etc which is beyond repair or surplus, and to prescribe its mode of disposal. Payment of fees to advocates, Housing Full powers 23. oo. legal experts, Chartered Commissioner Accountants etc. 24 Creation, abolition, or change For Zonal & Circle HQs of headquarters of subordinate Housing Full powers for divisional & offices. Commissioner sub divisional HQs. Note 1: Powers not specifically delegated to the Chairman, Housing Commissioner or other officers of the Board, shall, be exercised by the Board. Note 2 : The Housing Commissioner shall have full powers to incur and sanction expenditure on postage, purchase of forms, stationery, office consumables, printing, purchase of books, periodicals, Computer software, payment of electricity, water, telephone, POL and office refreshment bills, and all other such expenditures as are normally appurtenant to the smooth functioning and administration of the Board and its offices, subject to budget allotments, and after following the norms, procedures, rules, instructions and circulars issued by the Board from time to time, and to delegate such powers to his senior subordinate officers, in the Head-office and the field. ANNEXURE-IT TERMS AND CONDITIONS RELATING TO SECURITY TO BE FURNISPED BY SERVANTS OF 'THE BOARD .

1. (1) Forms of security - The security required under Regulation 10 shall be furnished in one of the following forms, namely :
   • (a) Cash
   • (b) Post Office Saving Bank Deposit (¢) Recurring Deposit Account in any of the Bank specified in column (2) of the First Schedule to the Banking Companies (Acquisition and Transfer of Undertaking) Act, 1970 (No.5 of 1970) Note: (i) A Post Office Saving Bank Deposit will be accepted as security, provided that the depositor has signed and delivered to the Postmaster a letter in the prescribed form.
     • (ii) Alternatively, security, in the form of cash may be offered with a request that it be deposited in the Post Office Saving Bank in the name of the pledgee. In the latter case, the pledgee shall send a. letter through the person who has to furnish the security explaining the nature of security and requiring the Post Master to receive the deposit and issue the pass book in his (the pledgee's name). The person who IS to furnish the security shall present a letter at the Post Office with the requisite amount in cash and the Saving Bank index card in the prescribed form signed at the foot by the pledgee. The Post Master will deliver the Saving Bank Passbook to the person pledging the security. The latter shall transmitted without delay to the pledgee.
     • (iii) A Pass Book for the deposit in any of the Banks specified in column (2) of the first schedule to the Banking Companies (Acquisition and Transfer of Undertaking) Act, 1970 (No.5 of 1970) will be accepted as security, provided that the account is pledged to the Madhya Pradesh Housing Board.
     • (iv) The Housing Commissioner may, at the written request of the employee, change the manner of investment of the amount of security deposited and pledged by the employee provided that the investment shall be only in anyone of the forms mentioned above.
2. (2) Interest - An employee shall have the right to the annual interest on the securities other than those furnished in cash. Provided that in the event of any employee causing any loss to the Board, the interest due to him under this regulation shall be withheld, until the question of recovery or otherwise of such loss is settled.
3. (3) Period of retention - A security deposit shall be retained at lest for six months from the date when he vacates his post, but the security bond shall be retained permanently or until it is certain that there is no further need for keeping it. While returning any security deposit, his acknowledgement shall be obtained duly signed and witnessed. When an interest bearing security is returned or retransferred the acknowledgment shall set forth full particulars of the security.
4. (4) Return of Security deposit and security bond when an employee is transferred - When an employee who has furnished security in one office is transferred to another office under the control of the Board, the security shall be retained by the first office until the period specified in the security bond has expired, so that any amount ordered to be recovered during that period in respect of his service in the first office may be recovered from him. On the expiry of the specified period the employee who took the security shall release it from the pledgee in his favour and pass it on to the Head of the Office to which the employee has been transferred, requesting him to return it to the pledger to get a fresh security bond executed by him and to have the security duly pledged in favour of the proper authority to the extent necessary. The pledgers acknowledgment mentioned above shall however, invariably be obtained and sent to the head of the first office. The Head of the Office to which the employee is transferred shall require him to furnish security at once for any amount by which the security required for the new post exceeds that furnished for the former post. Apart from that, he may, if he considers the original security sufficient, wait for it to be passed on and duly pledged again and need not require the employee to furnish fresh security. He shall ascertain from the Head of the Office from which the employee is transferred, what amount of security he furnished therefore before it is passed on, and shall then decide whether that security will be sufficient or whether the employee shall be required to furnish security for the whole or any part of the amount.
5. (5) Nomination - The employee may nominate a person to receive the security- deposit in the event of hi death while in service or before the security in refunded. Provided that where there is no nomination the Board shall pay the amount only to the person who produces the orders of a competent court entitling the said person or persons to receive the amount.
6. (6) Forfeiture - The amount of security deposit shall be forfeited in full or in part for lapses of duty as hereunder specified namely: a) Defalcation or misappropriation: Forfeiture of the entire security even here the amount involved is less than the amount of security deposit. b) Negligence of duty resulting in loss to the Board: Forfeiture of an amount quivalent to the loss involved. ¢) Loss caused by negligence or inefficiency.. Recovery of actual loss. Note: Any action taken under this provision shall not prejudice the authority of the Board to impose any punishment upon the employee under the service regulations applicable to him.
7. (7) Form of agreement to be executed - Every employee offering security shall execute an agreement in the form appended to these regulations or in any other form deemed appropriate by the Housing Commissioner in each case. A reference the each such bond shall be recorded in the Register of Security Deposits.
8. (8) Manner of custody of security deposit and connected documents - The various documents connected with security deposits shall be kept in the safe custody of the Accounts Officer of the office concerned. All the Saving Bank Pass Books or bank Pass Books shall be sent to the Post Office or Bank as soon as possible after the 15th of June each year, so that necessary entries on account of interest may be made therein.
9. (9) Time limit for furnishing security by persons already in service - Persons in the service of the Board on the date of coming into force of these regulations shall furnish security within thirty days of the order requiring them to furnish security.
10. (10) Security to be furnished at the time of joining duty - When a person is required to furnish security as a condition precedent to his appointment, he shall furnish such security at the time of joining duty. FORM OF INDENTURE 1. THIS INDENTURE is made the (date, in figures & words) between Shri/ Sushri (name & designation of the employee) residing at (Address of the employee) (hereinafter called THE EMPLOYEE) of the ONE PART and THE MADHYA PRADESH HOUSING BOARD (hereinafter called THE BOARD) of the OTHER PART, which expressions, where the context so admits, shall include their heirs, successors and assigns. 2. ‘WHEREAS the Employee was, in or about the month of . . .......19.... admitted in the office of the Board ata.....................and has been since and is/still employed as such, 3. WHEREAS at the time of such admission the employee delivered to and deposited a sum of Rs (figures & words) ..............................5.....assecurity {or the due and faithful performance by him/her of his/her public duties as aforesaid or any other duties which might at any time thereafter the entrusted to him by Board. 4. AND WHEREAS the employee has also read and signed a copy of the Board's regulations governing security deposits in acknowledgement of being bound by all the conditions of the clauses of the said regulations. . 5. NOW THIS INDENTURE WITNESSETH that the Employee shall and will from time to time at all times hereafter so long as he shall continue in the service of the Board, truly, diligently, faithfully, honestly, carefully and willingly serve the Board, and perform all such duties of the said office as he shall or may from time to time be directed to perform by the Housing. Commissioner or such other officers of the Board as the Employee shall or may from time to time placed under. 6. AND shall and will devote his whole time and attention to the business of the said Board and shall not be engaged in any other business or professional pursuit whatsoever either on his own account or as agent for any person or persons, whatsoever. 7. AND shall and will keep secret all the transactions of the said office (except when required by a, Court of Law to disclose them) and keep informed the Housing Commissioner or such officers as aforesaid of all such occurrences, as shall from time to time come to his knowledge relating to the affairs and business of the said office. 8. AND shall not nor will cancel, waste, make away with obliterate, deface or in anywise injure, or permit any person or persons whomsoever so to do any of the bills, accounts, books, documents papers, memoranda or writings of whatsoever nature or kind belonging to the Board. 9. AND shall duly account for any pay and deliver to the Board and discharge himself of money, bullion, jewels, documents, securities for money, goods and either things which he shall or may hereinafter from time to time during service in the Board receive from the public, on the same day on which the same is received by him and shall also on demand deliver up to the Board, all bills, account, books, records or other papers of or belonging to the Board. 10. AND shall and will keep all such bills accounts, books documents, securities, paper, memorandum and writings relating to the affairs of the Board, as have hitherto or shall or may hereafter from time to time be entrusted to his charge in a proper and business like manner and make true entries therein of all such monies or goods, received by him and all payments made by him or their business transa9ted on behalf of the Board. 11. AND shall not leave the service of the Board without giving one month's; previous notice in writing of his intention to do so to the said Housing Commissioner. 12. AND THIS INDENTURE FURTHER WITNESSETH that, in consideration of the premise the Employee both hereby for himself, his executors, administrators, and legal- representatives covenant with the Board that, in case default be made at any time in the observance, performance and execution of the several covenants and things hereinbefore expressed to be observed, performed and done by the Employee, then in such case, it shall be lawful for the Board to apply the said security of Rs (in figures & words) . ............... . . towards the payment, satisfaction and discharge of all such sums on money, damages, solicitor's costs and other charges and expenses as by reason of such default shall or may be due and owing to or have been incurred by the Board. And the Employee both hereby further covenants for himself, is executors, administrators and representatives with the Board that he, the Employee will abide by the decision of the Housing Commissioner as to the amount of damages sustained by him by reason of any such default on his part as aforesaid and such decision shall be final and conclusive, and upon such decision the Housing Commissioner shall be entitled to deduct the amount from the amount deposited with Board as his security without making any written or formal award or demand for the amount so found due. The Employee both also hereby further covenants for himself, his executors, administrators, and representatives with the Board that upon conviction before any court upon any charge or charges of fraud, embezzlement breach of trust, misappropriation, cheating or other misconduct of the Employee in any other way connected with the public duties hereinbefore covenanted be observed and performed by the Employee, or connected with the receipt by the Employee of any monies, goods or things received by hi from the public as a servant of the Board, the said security given as aforesaid shall become absolutely forfeited to the Board and no action suit or other proceedings shall lie by the employee against the Board in respect thereof. 13. AND FURTHER IT SHALL BE LAWFUL FOR THE BOARD to recover the value of the actual loss incurred by the Board consequent on the negligence of duties hereinbefore specified or inefficiency or due to any other reasons whatsoever on the part or the Employee from the amount of security deposited by the Employee, and the Employee shall immediately when called upon to do so make good any deficiency in the deposit caused by such recovery. 14. AND FURTHER it shall be lawful for the Board to retain the said security, for a period of six calendar months from the date of the Employee either ceasing to be in the service of the Board or permanently transferred to a post in the Board where security is not stipulated, subject to such claim as shall or may arise thereupon for or by reason or on account such default, prosecution and conviction as aforesaid. 15. AND the Board do hereby by themselves covenant with the Employee, his executors, administrators and assigns that until default shall happen to be made in the performance, observance and execution of the several covenants and things hereinbefore expressed to be performed, observed and done by the Employee, the Board shall permit the Employee, his executors, administrators and assigns to receive such interest as may be realised. IN WIT_SS WHEREOF the Employee hereunto sets his hand, and the Common Seal of the Board has been hereunto affixed in the presence of the Housing Commissioner or his Representative. Signed and delivered by the above named Employee at (place) ........... ...,on (date) .. ...... inthe presence of..........ccocevvrivreernnnns Signature of Employee: Seal of the Board & Signature of Housing Commissioner or his Representative: Sd/ SATYANAND MISHRA, Chairman, M.P. Housing Board By order & in the name of the Governor