Meeting of the Ward Committee

(1) The Ward Committee shall meet as and when required but at least once in a month. The Ward Councilor shall preside over the meeting of the Ward Committee. (2) The date of first meeting shall be fixed by the newly elected council by its resolution and such date need not be altered. If Ward Committee Representative is unable to attend the Ward Committee meeting on a particular date, then Ward Committee members may unanimously select any one among them to preside over the meeting on that day. (3) The Ward Committee shall select one among them as Secretary unanimously or by lot of the Ward Committee. (4) The Secretary of the Ward Committee shall be the convener of the meeting of the Ward Committee who shall convene the meeting in consultation with the Chairman. (5) All minutes of the proceedings of the meeting of the Ward Committee shall be recorded and video graphed by the Secretary and a copy of the same shall be forwarded to the Municipal Councils within a fortnight. (6) An officer of appropriate rank shall be designated as representative of Municipal Commissioner or Chief Officer who shall provide information or clarification on any procedure, rules, etc., but shall not perform any role in the Committee. (7) All decisions in the Ward Committee shall as far as possible be arrived through a consensus of all the members present. When there is no consensus, the decision shall be taken by the majority of the members present. In case of equality of votes, the presiding authority shall cast his vote to break the tie. (8) No act done or proceedings taken under this Act by the Ward Committee shall be invalid merely on the ground of any vacancy in it. (9) The Commissioner or Chief Officer of the Municipality as the case may be or his nominee, shall be entitled to take part in the meetings and deliberations of the Ward Committee. The Chairperson of the Ward Committee may request the representatives of the concerned department as special invitees to participate in the meetings.