Chapter 2 REGISTRATION AND CONSTITUTION

Compulsory Registration.-Every sports Association defined under this

Registrar Registrar.- Director, Student and Youth Welfare, Art, Culture & Youth Department, Government of Bihar shall be the Registrar for discharging duties and responsibilities of Registrar under this Act. Provided that Secretary, Department of Art, Culture and Youth Affairs shall have power to appoint as many Assistant Registrar, as he may deem expedient to assist the Registrar to discharge his function under this Act.

Bihar State Sports Council.- Government of Bihar, shall constitute a council known as Bihar State Sports Council, which shall consist of not less than three and not more than seven Members and shall be appointed in the following manner.

1. (a) Secretary, Art, Culture and Youth department -Chairman Ex-Officio
2. (b) Director, Youth & Students welfare - Member Secretary
3. (c) Director General, Bihar State Sports Authority - Member
4. (d) Two persons to be nominated by State Government from amongst registered State Sports Association and affiliated to Bihar State Sports Council - Member
5. (e) Two persons to be nominated by State Government from amongst outstanding sports persons of the State - Member

District Sports Council.-Bihar State Sports Council shall constitute a District Sports Council for each revenue district comprising of not less than three and not more than seven members in the following manner -

1. (a) District Magistrate - Chairman, Ex-Officio
2. (b) Superintendent of Police - Member
3. (c) District Level Sports Officer - Member Secretary
4. (d) Two persons to be nominated by Bihar State Sports Council from amongst registered District Level Sports Association - Member
5. (e) Two persons to be nominated by Bihar State Sports Council from amongst sports persons of the district - Member

Affiliation of State Level Sports Association by Bihar State Sports Council.-(1) Every state Sports Association registered by Registrar under this Act shall be entitled to apply for affiliation by Bihar State Sports Council.

1. (2) Every registered State Sports Association shall make an application in prescribed manner to Bihar State Sports Council for grant of affiliation On receipt of application for State Sports Association for grant of affiliation, Bihar State Sports Council, shall on being satisfied, regarding terms and condition for grant of affiliation, pass an order granting affiliation to State Sports Association and shall issue a certificate of affiliation to the State Sports Association and after such certificate having been granted, State Sports Association shall be deemed to be affiliated to Bihar State Sports Council; Provided that in the entire State of Bihar, Bihar State Sports Council shall not grant affiliation to more than one State Sports Association in one particular game and or sport; Provided further that if many Associations have applied for grant of affiliation in one particular game or sports, Bihar State Sports, Council shall decide which of such State Sports Association in a particular game or sports is eligible for grant of affiliation and to represent the State of Bihar in that game and or sport in the manner to be decided by Bihar State Sports Council; Provided further also that in deciding affiliation the Bihar State Sports Council shall also consider whether the said State Sports Association is affiliated to the National Sports Federation or not; Provided further also that in deciding affiliation to State Sports Association Bihar State Sports Council shall also take into consideration maximum number of revenue district being represented by State Sports Association in that particular game and or sport.

Affiliation of District level sports association by District Sports Council.-(1) District Level Sports Association registered by Registrar under this Act shall be entitled to make an application to District Level Sports Council for grant of affiliation.

1. (2) On an application made by registered District Sports Association. District Sports Council, on being satisfied that the Association fulfils the terms and condition for grant of affiliation, shall immediately pass an order granting affiliation and issue a certificate of affiliation to District Sports Association; Provided that District Sports Council shall not grant affiliation to more than one District Level Sports Association in a particular game or sport in a particular district; Provided further that if many Association in a particular game and sports make an application for grant of affiliation to District Sports Council, District Sports Council shall decide which of the Association deserves to be affiliated as District Level Sports Association in that particular game and or sport in accordance with manner prescribed by Bihar State Sports Council.
2. (3) Not withstanding, anything contained in this Act existing District Sports Association affiliated to Bihar Olympic Association shall be deemed to be affiliated to District Sports Council; Provided that District Sports Council shall have authority to inquire and ascertain proper functioning of District Sports Association. Provided further that District Sports Council on being satisfied on such enquiry as it may deem expedient that District Sports Association has not organized its proper functioning, it shall take such step as deemed expedient to organize and constitute Governing Body of District Sports Association in the manner prescribed by Bihar State Sports Council.

Application for Registration of Sports Association.-(1) An existing State Level Sports Association and any other future State Level Sports Association for a game or sports and its affiliated District Level Sports Association shall apply for registration of the Association, stating therein the name, address, area represented, game or sports represented by the Sports Association and with, complete details of the Executive Body and accompanied with the document specified in Schedule 'A'.

1. (2) If the Registrar finds that the requirement of sub section
2. (1) is not satisfied, he shall, after giving a fifteen days notice to the applicant and an opportunity of being heard pass appropriate order either allowing or refusing registration as the case may be.

Framing of Constitution of a Sports Association.-Subject to the provisions of this Act, every sports Association shall frame its constitution which shall consist of the following:-

1. (a) Part 'A' - Memorandum containing its aims and objectives and area of operation.
2. (b) Part 'B' - Bye-laws

Bye-laws.-(1) Subject to the provisions of this Act, every sports Association which seeks registration under this Act shall make, amongst other things, the following provisions in its bye-laws:-

1. (a) Executive Body of the Sports Association shall be elected in a democratic manner in periodical elections.
2. (b) Elections of the Executive Body shall be held at least once in every four years.
3. (c) District Level Associations shall make provisions to abide by those decisions or direction of the concerned State level Sports Association, which are in consonance with the provisions of this Act.
4. (d) Provisions to encourage the Sports and sports persons of every section of society without any discrimination.

1. (2) Every Sports Association shall incorporate a procedure for elections in its bye-laws, which shall, among other provisions, comprise the following:-
   • (a) Provisions of an independent election officer.
   • (b) Publication of a voters list before issue of notice of elections.
   • (c) Minimum 21 days notice for election, issued under the name and seal of the Secretary of the Association accompanied by the audited accounts for the previous year and valid voters list.
2. (3) Subject to the provisions of sub section
3. (4) every amendment in the bye-laws shall be passed by a special Resolution and shall be approved and registered by the Registrar under the provisions of this Act.
4. (4) If the Registrar is of the opinion that the proposed amendment is not in accordance with the provisions of this Act, he may return the proposed amendment along with the reasons to the Sports Association for reconsidering the same. The Sports association shall, thereafter, reconsider the proposed amendment and may resubmit fresh proposed amendments to the Registrar after bringing it in accordance with the provisions of this Act and after meeting the objections made.

Membership of a Sports Association Membership of a Sports Association.-(1) Every District Level Sports Association, registered under this Act, shall be a member of the concerned State level Sports Association.

1. (2) Every primary Sports Body shall be a member of the concerned District Level Sports Association.
2. (3) Subject to the provisions of this Act, any addition, deletion or change in membership may be made only at a General Body meeting of a sports Association.

Minimum requirement of constituting a Sports Association.-

1. (1) A State Level Sports Association shall be constituted by a minimum of six district level Sports Association.
2. (2) A District Level Sports Association shall be constituted by a minimum of three primary Sports Bodies.
3. (3) A Primary Sports Body shall be constituted by a minimum of seven individuals.

Constitution of the Executive Body.- Executive body shall be constituted consisting of minimum of five and a maximum of twenty one members including the office bearers.

Bihar Olympic Association and district Olympic Association.-(1) Notwithstanding anything contained in this Act, the Bihar Olympic Association shall be given affiliation by the Bihar State Sports Council and shall be deemed to be a State level Sports Association.

1. (2) Every registered State Sports Association recognized and affiliated by Bihar State Sports Council shall be deemed to be affiliated to Bihar Olympic Association.
2. (3) Bihar Olympic Association shall issue a certificate of affiliation to all registered State Sports Association affiliated to Bihar State Sports council.
3. (4) If Bihar Olympic Association refuses to grant certificate of affiliation to registered State Sports Association affiliated to Bihar State Sports Council for any reason whatever on an application made by State Sports Association, Bihar State Sports Council shall issue certificate of affiliation and certificate so issued by Bihar State Sports Council shall be deemed to have been issued by Bihar Olympic Association.