Provisions concerning Board's proceedings

The following provisions shall be observed with respect to the proceedings of the Board, namely:-

1. (1) The Board shall meet together and shall from time to time make such arrangements not inconsistent with this Act with respect to the place, day, hour, notice, management, and adjournment of its meetings, and generally with respect to the transaction of business as it may think fit, subject to the following conditions, namely :-
   • (a) that a meeting shall be held once at least in every month;
   • (b) that the Chairman may, whenever he thinks fit, and shall, upon the written request of not less than three Trustees, call a special meeting;
   • (c) that no business shall be transactcd at any meeting unless at least five Trustees are present throughout such meeting;
   • (d) that every meeting shall be presided over by the Chairman, if he is present at the time appointed for holding the same, or the Vice-Chairman in his absence, and if and while both are absent, by such one of the Trustees present as may be chosen by the meeting;
   • (e) that all questions shall be decided by a majority of votes of the Trustees present, the President having a second or casting vote in all cases of equality of votes;
   • (f) that if a poll be demanded, the names of the Trustees voting and the nature of their votes shall be recorded by the President of the meeting;
   • (g) that minutes shall be kept of the names of the Trustees present and of the proceedings at each meeting in a book to be provided for this purpose, which shall be signed, as soon as practicable, by the President of such meeting, and shall be open to inspection by any Trustee during office hours;
   • (h) that the President may, with the consent of any meeting, adjourn it;
     • (i) that a copy of the minutes of every meeting of the Board shall, as soon as conveniently may be, be sent for publication in the Tinnevelly District Gazette at the cost of the Board and a copy of the minutes shall also within three days of every meeting be transmitted to such Secretary to the State Government as may from time to time be appointed to receive the same.
2. (2) The Board may, from time to time, appoint Committees consisting of not less than five of its number for carrying into effect any part of the provisions of this Act, with such powers and under such instructions, directions or limitations as may be defined by the Board. The Board may at any time alter the constitution of or discontinue any such Committee.
3. (3) A Committee may elect a Chairman of its meetings, and if no such Chairman is elected, or if he is not present at the time appointed for holding the same, the members present shall choose one of their number to be the Chairman of the meeting.
4. (4) Committees may meet and adjourn at their discretion, but the Chairman of the Board may whenever he thinks fit and shall, upon the written request of not less than two members of a Committee, call a special meeting of such Committee.
5. (5) Questions at any meeting of a Committee shall be decided by a majority of votes of the members present, and in case of an equal division of votes the Chairman shall have a second or casting vote.
6. (6) No business shall be transacted at any such meeting unless at least three of the members of the Committee are present throughout such meeting.