An affiliated college having on its rolls, 1,000 or more students may appoint

Note. - Teachers who were in the University Service before the enforcement of these Regulations, shall have option to be governed by the old Regulations contained in this Chapter, i.e. Chapter VI, Regulation 12.1 appearing at pages 143-149 of Calendar, Volume 1,1984. 1. Definition: In these Regulations - (i) Leave includes “Earned Leave”, “Half Pay Leave”, “Commuted Leave”, “Extraordinary Leave” and “Maternity Leave.” (ii) “Earned Leave” means leave earned on the basis of actual service rendered including the vacations. (iii) “Half Pay Leave” means leave earned in respect of completed years of service calculated according to the regulations hereinafter contained. (iv) “Commuted Leave” means leave as provided hereinafter. (v) “Completed years of Service” means continuous service of the specified duration under the University and includes periods spent on duty as well as on deputation with Govt. and leave, including extra-ordinary leave, unless otherwise provided. 2. Right of Leave: Leave cannot be claimed as a matter of right and when the exigencies of service so demand, leave of any description may be refused or revoked by the leave sanctioning authority. 3. Commencement and Termination of Leave: (i) Leave ordinarily begins from the date on which leave as such is actually availed of and ends on the day preceding that on which duty is resumed. (ii) Sunday or other public holidays (except vacations) may be prefixed as well as suffixed to leave. Note.- Teachers are normally expected to be present on the last day of the term and on the opening day of the term after a vacation. However, in exceptional or special circumstances, combination of vacations might be allowed to any kind of leave except casual leave. 4. Return to duty on expiry of leave: Except with the permission of the authority which granted the leave, no person on leave may return to duty before the expiry of the period of leave granted to him. 5. Combination of Leave: Except as otherwise provided any kind of leave under these regulations may be granted in combination with or in continuation of any other kind of leave. 6. Conversion of one kind of leave into another kind: (i) At the request of a teacher the University may convert any kind of leave, including extra-ordinary leave retrospectively into leave of a different kind which may be admissible as on the date on which the conversion is sought; but a teacher cannot claim such conversion as a matter of right. (ii) If one kind of leave is converted into another, the amount of leave salary admissible shall be recalculated and arrears of leave salary paid or amounts overdrawn recovered, as the case may be. 7. Rejoining of duty on return from leave on Medical grounds : A teacher who has been granted leave on Medical certificate will be required to produce a medical certificate of fitness before resuming duty in such manner and from such persons as may be prescribed. 8. Leave should always be applied for and got sanctioned before it is availed except in cases of emergency and for adequate reasons. 9. A leave account shall be maintained for each teacher in the Department concerned. 10. Continuous temporary service followed by permanent service without any break shall be included in permanent service for the purposes of computation of leave. 11. Kinds of Leave Admissible: The following kinds of leave would be admissible to teachers: (i) Leave treated as duty Casual Leave, Special Casual Leave, Special Academic Leave and Duty Leave. (ii) Leave earned by duty Earned Leave, Half Pay Leave and Commuted Leave. (iii) Leave not earned by duty Extra-ordinary Leave and Leave not due. (iv) Leave not debited to Leave Account - (a) Leave on grounds of Health, Maternity Leave and Quarantine Leave. (b) Leave for academic pursuits; Study Leave and Sabbatical Leave (prescribed separately). The Syndicate may in exceptional cases and reasons to be recorded, grant any other kind of leave subject to such terms and conditions as it may deem fit to impose. (A) CASUAL LEAVE (i) A whole-time teacher of the University shall be eligible for Casual Leave for domestic and private affairs as under: (a) With service up to 10 years ... 10 days in a year. (b) With service between 10 and 20 years ... 15 days in a year. (c) Exceeding 20 years ... 20 days in a year. Provided that in the case of women teachers, they shall be eligible for 20 days Casual Leave every year, irrespective of the number of years of service rendered in the University. Provided further that - (1) Casual Leave shall not be granted for more than 16 days at a time. (2) A teacher shall be eligible for casual leave according to the higher slab in the year in which he completes his 10th or 20th year of service. (3) Leave for antirabic treatment may be granted up to 16 days to proceed to a centre or institute for treatment. If in a special case for such treatment leave for more than 16 days is necessary, special casual leave may be granted up to one month on the production of the certificate from the centre or institute. (ii) Casual leave for any year cannot be carried over to the next year. (iii) Casual leave shall not be combined with any kind of leave. (iv) Public holidays falling within the period of casual leave shall not be counted as part of casual leave. (v) A teacher shall not leave his headquarters during casual leave without permission- (a) except in case of emergency a teacher shall obtain the orders of sanctioning authority before availing of casual leave. (b) All applications for leave for period in excess of two days on ‘medical grounds’ submitted from home should be supported by a medical certificate. (vi) The casual leave account will be maintained annually from 1st July to June 30 of the succeeding year.All casual leave accounts will be closed on June 30 and new accounts opened on Ist July irrespective of .the fact that a teacher takes a spell of casual leave which includes the last few days of June and the first few days of July. Thus, if a teacher takes leave from the 26th June to 5th July, the period 26th June to 30th June will be debited to his leave account for that year and the period from Ist July to 5th July will be debited to his leave account of the next year. (B) SPECIAL CASUAL LEAVE AND SPECIAL ACADEMIC LEAVE (i) Special casual leave not exceeding ten days in an academic year may be granted to a teacher - (a) to conduct examination of a University, Public Service Commission, Board of Examination or other similar-bodies/Institutions; (b) to inspect academic institutions attached to a Statutory Board etc; (c) to participate in a literary scientific or educational conference, symposium or seminar or cultural or athletic activities conducted by Bodies recognised by the University; or (d) to do such other work as may be approved by the Vice-Chancellor as academic work. Note.- In computing the ten days leave admissible, the days of actual journey, if any, to and fro the places where such conference/ activity takes place will be excluded. (ii) In addition special casual leave to the extent mentioned below may also be granted - (a) to undergo sterilization operation (vasoctomy or saplingectomy). Leave in this case will be restricted to six working days; (b) to a female teacher who undergoes non-perurperal sterilization. Leave in this case will be restricted to fourteen days. (iii) In addition to special casual leave, special academic leave up to 30 days in an academic year may be granted with the permission of the Vice-Chancellor for such work as may be approved by the Vice-Chancellor as academic work provided it does not interfere with the academic work of the teacher. (iv) Special casual leave and special academic leave cannot be accumulated nor can it be combined with any other kind of leave except casual leave. It may be granted in combination with holidays or the vacation. (C) DUTY LEAVE (i) Duty leave may be granted for - (a) attending conferences congresses, symposia and seminars on behalf of the University or with the permission of the University; (b) delivering lectures in institutions and Universities at the invitation of such institutions or Universities received by this University, and accepted by the Vice-Chancellor; (c) working in another Indian or Foreign University, any other agency, institution or organisation when so deputed by the University; (d) working on a delegation of committee appointed by the Government of India, State Government, the University Grants Commission, a sister University or any other Academic Body; and (e) for performing any other duty for the University. (ii) The duration of leave should be such as may be considered necessary by the sanctioning authority on each occasion. (iii) The leave may be granted on full pay. Provided that if the teacher receives a fellowship or honorarium or any other financial assistance beyond the amount needed for normal expenses he may be sanctioned duty leave on reduced pay and allowances. (iv) Duty leave may be combined with earned leave, half pay leave or extraordinary leave. (v) Duty leave under sub-clauses (a) to (d) of clause (i) cannot be availed of in anticipation of its sanction except with the prior written permission of the Vice-Chancellor. (D) EARNED LEAVE (i) Earned leave admissible to a teacher shall be - (a) 1/30th of actual service including vacation plus (b) 1/3rd of the period, if any, during which he is required to perform duty during vacation. Note.-For purpose of computation of period of actual service, all periods of leave except casual, special casual, special academic and duty leave shall be excluded. (ii) Earned leave at the credit of a teacher shall not accumulate beyond 180 days. The maximum earned leave that may be sanctioned at a time shall not exceed 120 days. Earned leave exceeding 120 days may, however, be sanctioned in the case of higher study or training or leave on medical certificate or when the entire leave or a portion thereof is spent outside India. The competent authority may allow this leave to be availed of, subject to a maximum of 120 days on attaining the age of retirement, if it was applied for in good time and was refused in the interest of the University. Note 1.- When a teacher combines vacation with earned leave, the period of vacation shall be reckoned as leave in calculating the maximum amount of leave on average pay which may be included in the particular period of leave. 2.- In cases where only a portion of the leave is spent outside India, the grant of leave in excess of 120 days shall be subject to the condition that the portion of the leave spent in India shall not in the aggregate exceed 120 days. (E) HALF PAY LEAVE Half pay leave admissible to a permanent teacher shall be 20 days for each completed year of service. Such leave may be granted on medical certificate for private affairs or for academic purposes. (F) COMMUTED LEAVE Commuted leave not exceeding half the amount of half pay leave due may be granted on medical certificate to a permanent teacher subject to the following conditions- (i) Commuted leave during the entire service shall be limited to a maximum of 240 days. (ii) When commuted leave is granted, twice the amount of such leave shall be debited against the half pay leave due. (iii) The total duration of earned leave and commuted leave taken in conjunction shall not exceed 240 days at a time. Provided that no commuted leave shall be granted under the regulations unless the authority competent to sanction leave has reason to believe that the teacher will return to duty on its expiry. (G) EXTRAORDINARY LEAVE (i) A permanent teacher may be granted extraordinary leave- (a) When other leave is admissible, or (b) When other leave is admissible, the teacher applies in writing for the grant of extraordinary leave. (ii) Extraordinary leave shall always be without pay and allowances. Extraordinary leave shall not count for increment except in the following cases - (a) Leave taken on medical certificates; (b) Cases where the Vice-Chancellor is satisfied that the leave was taken due to causes beyond the control of the teacher, such as inability to join or rejoin duty due to civil commotion or a natural calamity, provided the teacher has no other kind of leave to his credit; (c) Leave taken for prosecuting higher studies; and (d) Leave granted to accept an invitation to a teaching post or fellowship or research-cum-teaching post or on assignment for technical or academic work of importance. (iii) Extraordinary leave may be combined with any other leave except casual leave and special casual leave provided that the total period of continuous absence from duty on leave (including periods of vacation when such vacation is taken in conjunction with leave) shall not exceed three years except in cases where leave is taken on medical certificate. The total period of absence from duty shall in no case exceed five years in all. (iv) The authority empowered to grant leave may commute retrospectively periods of absence without leave into extra-ordinary leave. (H) LEAVE NOT DUE (i) Leave not due may, at the discretion of the Vice-Chancellor be granted to a permanent teacher for a period not exceeding 360 days during the entire service, out of which not more than 90 days at a time and 180 days in all may be otherwise than on medical certificate. Such leave shall be debited against the half pay leave earned by him subsequently. (ii) ‘Leave not due’ shall not be granted unless the Vice-Chancellor is satisfied that as far as can reasonably be foreseen, the teacher will return to duty on the expiry of the leave and earn the leave granted. (iii) A teacher to whom ‘Leave not due’ is granted shall not be permitted to tender his resignation from services so long as the debit balances in his leave account is not wiped off by active service, or he refunds the amount paid to him as pay and allowances for the period not so earned. In a case where retirement is unavoidable on account of reason of ill health incapacitating the teacher for further service, refund of leave salary for the period of leave still to be earned may be waived by the Syndicate. Provided further the Syndicate may, in any other exceptional case waive, for reasons to be recorded, the refund of leave salary for the period of leave still to be earned. (I) STUDY LEAVE (i) Study leave may be granted to a permanent whole-time teacher (other than a Professor of the University) with not less than two years continuous service, to pursue a special line of study or research directly related to his work in the University or to make a special study of the various aspects of University Organisation and methods of education giving full plan of work. (ii) Study Leave shall be granted on the recommendation of the Advisory Committee for a period not exceeding two years, save in very exceptional cases, in which the Syndicate is satisfied that extension in Study Leave is unavoidable on academic grounds and necessary in the interest of the University. In such cases, the extension in Study Leave shall not exceed one year. (iii) Study Leave shall not be granted to a teacher who is due to retire within three years of the date on which he is expected to return to duty after the expiry of Study Leave. (iv) Study Leave may be granted more than once provided that not less than seven years have elapsed after the teacher returned to duty on completion of the earlier spell of Study Leave. Subsequent spells of Study Leave shall in no case exceed one year in case the teacher has already availed of the Study Leave for three years and shall not exceed two years in the case of teachers who have availed of only two years’ Study Leave in the first instance provided that Study Leave shall not be granted to a teacher who has less than three years of service in the University before the age of superannuation. Provided further that total period of Study Leave shall, in no case, exceed 5 years during the entire service of a teacher. The teacher shall indicate the work to be done during each spell of Study Leave. (v) No teacher who has been granted Study Leave shall be permitted to alter substantially the course of Study or the programme of research without the permission of the Syndicate. When the course of Study falls short of Study Leave sanctioned, the teacher shall resume duty on the conclusion of the course of Study unless the previous approval of the Syndicate to treat the period of shortfall as Extra-Ordinary leave has been obtained. (vi) The teachers granted Study Leave would be entitled to continue to draw their total emoluments for the duration of the Study Leave as are applicable to teachers granted fellowships under the Faculty Improvement Programme of the University Grants Commission except the living expenses allowance of Rs. 250 p.m. The necessary increment will also be sanctioned as and when due. However, the amount of emoluments payable to the teachers on Study Leave shall be reduced subject to the provisions of Sub-Clause (vii) and (viii) below. (vii) The amount of scholarship/fellowship or other financial assistance that a teacher granted Study Leave has been awarded, will not preclude his being granted Study Leave with pay and allowances but the scholarship etc. so received shall be taken into account in determining the pay and allowance on which the Study Leave may be granted. The following guidelines may apply while determining and admissibility of pay and allowance where financial assistance is received by a teacher is : (a) $ 10,000 or above per annum — leave shall be granted without pay; (b) $ 5,000 and above but less than $ 10,000 per annum — leave on half pay; and (c) Below $ 5,000 per annum — leave with full pay. (viii) If a teacher, who is granted Study Leave, is permitted to receive and retain any remuneration in respect of part-time employment during the period of Study Leave, he shall ordinarily not be granted any Study Leave salary but in cases, where the amount of remuneration received in respect of part-time employment is not considered adequate, the Syndicate may determine the Study Leave salary payable in each case. Note.-It shall be the duty of the teacher granted Study Leave to communicate immediately to the University the amount of financial assistance in any form received by him during the course of Study Leave from any person or Institution whatsoever. (ix) Subject to the maximum period of absence from duty on leave not exceeding three years, study leave may be combined with earned leave, half-pay leave, extraordinary leave or vacation provided that the earned leave at the credit of the teacher shall be availed of at the commencement of the study leave. When study leave is taken in continuation of vacation, the period of study leave shall be deemed to begin to run on the expiry of the vacation. (x) The period of study leave shall count as service for purposes of retirement benefits, provided that the teacher rejoins the University on the expiry of his study leave, and serves for the period for which the bond has been executed. (xi) Study Leave granted to a teacher shall be deemed to be cancelled in case it is not availed of within six months of its sanction. Provided that where study leave granted has been so cancelled, the teacher may apply again for such leave. (xii) A teacher availing of study leave, shall undertake that he shall serve the University continuously for double the period of study leave subject to a maximum of three years from the date of his resuming duty after expiry of the study leave. (xiii) A teacher - (a) who is unable to complete his studies within the period of study leave granted to him, or (b) who fails to rejoin the service of the University on the expiry of his study leave, or (c) who rejoins the service of the University but leaves the services without completing the prescribed period of service after rejoining the service, or (d) who within the said period is dismissed or removed from the service by the University, shall be liable to refund to the University, the amount of leave salary and allowances and other expenses, incurred on the teacher or paid to him or on his behalf in connection with the course of study. Provided that if a teacher had served in the University for a period of not less than half the period of service under the Bond on return from study leave, he shall refund to the University half of the amount calculated as above. In case the teacher has been granted study leave without pay and allowances, he shall be liable to pay to the University an amount equivalent to his four months pay and allowances last drawn as well as other expenses incurred by the University in connection with the course of study. EXPLANATION If a teacher asks for extension of study leave and is not granted the extension but does not rejoin duty on the expiry of the leave originally sanctioned, he will be deemed to have failed to rejoin the service on the expiry of his leave for the purpose of recovery of dues under these regulations. (e) Notwithstanding the above, the Syndicate may order that nothing in these regulations shall apply to a teacher who within three years of return to duty from study leave is permitted to retire from service on medical grounds. Provided further that the Syndicate may, in any other exceptional case, waive or reduce, for reasons to be recorded the amount refundable by a teacher under these regulations. (xiv) (a) After the leave has been sanctioned, the teacher shall, before availing of the leave, execute a bond in favour of the University in the prescribed form undertaking to serve the University for not less than double the period of study leave sanctioned to him on full, half or no pay subject to a maximum period of three years. (b) In addition to executing a bond as aforesaid the teacher shall have to provide two sureties when study leave is granted to him on full pay and one surety when study leave is granted to him on half pay or no pay and given security of immovable property to the satisfaction of the University or a Fidelity Bond of an Insurance Company, or a Guarantee by a Scheduled Bank. The sureties furnished should be acceptable to the University. Where the two sureties or the one surety, as the case may be, provided by the teacher are those who .are permanent teachers of the institution to which the teacher belongs, the University may, in its discretion, waive the additional requirement of getting security of immovable property or a Fidelity Bond of an Insurance Company or a Guarantee by a Scheduled Bank. The surety clause shall form part of the study leave bond and the persons giving surety shall be liable to pay to the University the amount recoverable from the teacher concerned on his failure to fulfil the obligations of the Bond. (xv) A teacher who has been granted study leave for pursuing studies towards his doctorate shall submit to the Registrar six monthly reports of progress in his studies through his supervisor or the Head of the Institution. In case of others, the teacher concerned may send the report of the work done by him directly to the Registrar. These reports shall reach the Registrar within one month of the expiry of every six months of the study leave. If the report does not reach the Registrar within the time specified, the payment of salary may be deferred till the receipt of such report. (J) SABBATICAL LEAVE 1. Professors in the University not being eligible for study leave shall be eligible for grant of Sabbatical Leave for a period of one year at the end of every six years of continuous service in the Professor’s grade in the University for undertaking study research and writing purposes within the country or abroad. OR (i) Professors of the University who have completed three yeas of service may be granted Sabbatical Leave to undertake study or research or other academic pursuit solely for the object of increasing their proficiency and usefulness to the University. This leave shall not be granted to a Professor who has less than three years of service in the University before the age of superannuation. (ii) The duration of Sabbatical Leave shall not exceed one or two semesters according as the Professor has actually worked in the University for not less than six or twelve semesters respectively since his return from the earlier spell of Sabbatical Leave. Provided further that Sabbatical Leave shall not be granted until after the expiry of six semesters from the date of the Professor’s return from previous Sabbatical Leave or any other kind of training programme. 2. In reckoning the service in the Professor’s grade for this purpose, six years’ service rendered without any break will be taken into account i.e. it should not be intervened by any absence for a period exceeding three months of the University session (excluding vacation). For any absence for a period exceeding three months, service for an additional period of equal duration will have to be rendered for the completion of six years’ service, for the purpose of sabbatical leave. 3. Sabbatical leave shall be granted for a period of twelve months including vacations. Vacations will not be allowed to be prefixed or suffixed with Sabbatical Leave. 4. Sabbatical leave may be availed of, only twice, of one year each only during the entire period of service of a Professor in the University. Provided, he has rendered approved service of not less than six years before each spell of Sabbatical leave. 5. During the period of Sabbatical Leave the Professor shall be allowed to draw the normal increments on the due date and the period of leave shall also count as regular service for purposes of retirement benefits provided that the Professor rejoins the University on the expiry of his leave. Note.-(i) The programme to be followed during Sabbatical leave shall be submitted for approval (by the Vice-Chancellor) along with the application for grant of leave. (ii) On return from leave the teacher shall report to the University the nature of study, research or writing work undertaken during the period of leave. 6. A Professor shall, during the period of Sabbatical Leave, be paid full pay and allowances (subject to the prescribed conditions being fulfilled) at the rates applicable to him immediately prior to his proceeding on Sabbatical Leave. The University shall not, however, fill up his post. 7. A Professor on Sabbatical Leave shall not take up, during the period of that leave, any regular appointment under another organisation in India or abroad. (K) MATERNITY LEAVE (i) Maternity leave on full pay may be granted to a woman teacher for a period which may extend up to the end of six months from the date of commencement of leave or to end of six weeks from the date of confinement whichever is earlier. Maternity leave may also be granted in case of miscarriage including abortion, accidental or voluntary, subject to the condition that the leave applied for does not exceed six weeks and the application for leave is supported by a medical certificate. (ii) Maternity leave may be combined with earned leave, half pay leave or extraordinary leave but any leave applied for in continuation of maternity leave may be granted if the request is supported by a medical certificate. (L) QUARANTINE LEAVE (i) Quarantine leave is leave of absence from duty necessitated in consequence of the presence of an infectious disease in the family or household of a teacher. (ii) Quarantine leave may be granted on medical certificate for a period not exceeding 21 days. In exceptional cases this limit may be raised to thirty days. Any leave necessary for quarantine purposes in excess of this period shall be treated as ordinary leave. Quarantine leave may be combined with earned leave, half pay leave or extraordinary leave. (iii) A teacher on quarantine leave is not treated as absent from duty and his pay is not affected. (M) VACATION (i) Vacation may be taken in combination with any kind of leave except casual and special casual leave and special academic leave provided that vacation shall not be both prefixed and suffixed to leave. (ii) Except in special circumstances vacation and earned leave taken together shall not extend beyond six months. (iii) When a vacation falls between two periods of leaves so as to result in a continuous period of absence from duty during the entire period such vacation shall be treated as part of the leave. (iv) For the vacation period, a teacher shall be entitled to the same pay as when on duty. A teacher will, however, be entitled only to half of such pay if he has given notice of resignation and the period of such notice expires during the vacation or within one month from last day thereof. A teacher appointed as a probationer against a substantive vacancy and with definite terms of probation shall during the period of probation be granted leave which would be admissible to him on the assumption that he holds his post substantively otherwise than on probation. If for any reason it is proposed to terminate the services of a probationer, any leave granted to him should not extend beyond the date on which the probationary period expires or any earlier date on which his services are terminated by the orders of the Syndicate. On the other hand, a teacher appointed ‘On probation’ to a post, not substantively vacant to assess his suitability to the post shall until he is substantively confirmed, be treated as a temporary teacher for purposes of grant of leave. If a person in the permanent service of the University is appointed on probation to a higher post he shall not, during probation be deprived of the benefit of leave Rules applicable to his permanent post. Temporary teacher shall be governed by the provision of (Part I) of these Rules subject to the following conditions and exceptions : (1) Earned Leave (a) A temporary teacher shall be entitled to earned leave as a permanent teacher except that in respect of the first year of his service he shall be entitled to earned leave as follows: (b) (i) 1/60th of the period of actual service plus (ii) 1/3rd of the period, if any during which he is required to perform duty during vacation. (c) A temporary teacher appointed without interruption of duty substantively to a permanent post will be credited with the earned leave which would have been admissible if his previous duty had been in permanent employ diminished by any earned leave already taken. Leave is not interruption of duty for the purpose of this regulation. (2) Half Pay Leave No half pay leave may be granted to a temporary teacher unless the authority competent to sanction leave has reason to believe that the teacher will return to duty on the expiry of such leave. (3) Commuted Leave Temporary teacher shall not be entitled to commute any portion of the half pay leave. (4) Extraordinary Leave In the case of temporary teacher the duration of extraordinary leave on any occasion shall not exceed the following limits :- (a) Three months at a time; (b) Six months in cases where the teacher has completed three years continuous service and the leave application is supported by a medical certificate; (c) Eighteen months where the teacher is undergoing treatment in a recognized hospital for tuberculosis, cancer or leprosy; (d) (i) 24 months in cases where the leave is required for prosecuting the studies certified to be in the University interest provided that the teacher has completed three years continuous service on the date of commencement of extraordinary leave. In cases, where this condition is not satisfied, extraordinary leave to this extent may be sanctioned in continuation of any other kind of leave due and applied for [including three months extraordinary leave under (a) above] if the teacher completes three years continuous service on the date of expiry of such leave. (ii) When a temporary teacher fails to resume duty on the expiry of the maximum period of extraordinary leave granted to him or where a teacher who is granted a lesser amount of leave remains absent from duty for any period which together with the extraordinary leave granted exceeds the limit up to which he could have been granted such leave under (i) above he shall unless the Syndicate, in view of the exceptional circumstances of the case otherwise determines, be deemed to have resigned his appointment and shall accordingly cease to be the University employee. (5) Leave not due, Study Leave & Sabbatical leave Temporary teachers shall not be entitled for the grant of leave not due, study leave and sabbatical leave. (6) Vacation A University teacher appointed on ad hoc/temporary basis shall be entitled to summer vacation salary as under :- } } (i) those who complete nine months’ service full salary (ii) those who complete service Proportionate salary on the basis of or three months or more full salary for nine months’ service. but less than nine months Provided that - (1) no one who has served for less than three months will be entitled to any salary for the summer vacation. (2) no one shall draw salary for the period of summer vacation from two sources, (3) if a teacher leaves service before or during the summer vacation of his own accord, he shall not be entitled to any salary for the period of summer vacation. The teachers appointed on contract will be granted leave in accordance with the terms of the contract. Honorary and part-time teachers of the University shall be entitled to leave on the same terms as are applicable to whole-time teachers of the University. _______ 1.1. The Registrar shall maintain in such form as the Syndicate may from time to time, prescribe a register of all under-graduates and graduates studying for University examinations in the University Teaching Departments including Regional Centres and the affiliated institutions or carrying on research work in the University. 1.2. The register shall contain, in respect of each student, the name in full, the name of father, institution entered, year of admission, year of passing the Matriculation/ Higher Secondary examination, every pass or failure in a University examination with roll number, and any University scholarship, medal or prize won. 1.3. Any student who is not registered with this University, shall pay to the University, at the time of admission, and registration fee of Rs. 5 or as decided by the Syndicate from time to time through the Department/College which he joins. No further fee for registration shall be charged except in a case of re-admission of a student whose name is struck off the rolls of the Department/College and in that case he shall pay Rs. 1 or as decided by the Syndicate from time to time for making necessary entries in the University Register. 2. The Head of the University Teaching Department and the Principal of every affiliated college shall forward to the Registrar within one month of the date of admission the names of the students in the prescribed form together with their registration, sports and continuation fees as required by the regulations. In case a Department/College fails to do so, the matter shall be reported to the Syndicate forthwith. In the case of a student who is already registered with the University, the Registered Number will be indicated and in his case the registration fee shall not be payable. 3. If a student’s name is struck off the rolls of the institution, or he migrates to another institution or is rusticated or expelled, such fact shall, immediately, be reported to the Registrar for record in the Register of students and such other instructions as may be necessary. 4. Students registered under the preceding Regulation shall be called “Students of the University”. 5. On registration, the student shall be informed through his Head of the Department/ Principal of the number under which his name has been entered in the register, and that number shall be quoted in all subsequent reports concerning the student, and in all applications by that student for admission to a University examination. 6. Applications for admission to University examinations shall be scrutinised with reference to the University Register. The Registrar may refuse to accept the application of a candidate about whom complete particulars have not been reported, and require him to forward through the Head of the Department/Principal a complete statement of the particulars together with an additional fee of rupees two or as decided by the Syndicate from time to time. 7. A person who applies for permission to appear in an examination as a private candidate shall quote his registered number and if he is not already registered with the University, he shall get his name registered before he is allowed to appear in the examination. 8. A registered student is entitled to get a certified copy of all the entries under his name on payment of rupees five or as decided by the Syndicate from time to time. REGISTER OF STUDENTS 9. Every student on the rolls of a University Teaching Department/Affiliated College shall pay the following fees to the University : (a) Re. 1 or as decided by the Syndicate from time to time per annum towards Holiday Homes; (b) *50 Paise or as decided by the Syndicate from time to time per month for N.C.C. Training from such candidates as have enrolled themselves for this Training. (c) Rs. 2 or as decided by the Syndicate from time to time per annum as continuation fee. 10. A person applying for change of his name in the Register shall submit his application - (a) in the case of a regular student, through the Head of the Department/ Principal of the college last attended by him; (b) in the case of a private candidate, through a Gazetted Officer or the Principal of an affiliated college, or an Officer of the University not below the rank of an Assistant Registrar, or (in the case of a Government employee) through the Head of the Department in which he is employed. The application shall be accompanied by - (i) a fee of Rs. 11 (including Re. 1 for notification in the Government Gazette); or a fee of Rs. 6 in the case of a woman who changes her name after marriage; (ii) an affidavit relating to his present and proposed names duly sworn in the presence of a Magistrate or an Oath Commissioner by his parent or guardian in case he is minor or by himself, in case he is major; and (iii) a cutting from a newspaper in which the proposed change of name has been advertised. The change in name, when allowed, shall be notified in the Government Gazette. The additional fees shall be deposited in the account of amalgamated fund, but shall be earmarked for meeting the expenditure on N.C.C./N.C.C.R. only. STUDENTS OF THE UNIVERSITY TEACHING DEPARTMENTS [Regulations under Sections 5 and 31 (2) (1) of the Panjab University Act, 1947] 1. Students of the University Teaching Departments shall pay the prescribed fees and other charges to the University. 2.1. Students shall be under the control and discipline of the Head of the department concerned. 2.2. The Dean of University Instruction shall have the power to expel a student from the University on the charges of misconduct or any other serious offence according to the manner and procedure laid down in the Rules. 3. The Syndicate shall, from time to time, appoint Boards of Control for the various teaching departments of the University. Such Boards shall be appointed in January every year and shall consist of —, (1) Head of the University Department in the subject concerned as ex-officio Chairman; and (2) Not less than four, but not more than six teachers appointed by the Syndicate. 4. The Board of Control shall be the authority to admit students to the teaching department concerned. It shall also draw up the programme of teaching work for approval of the Dean of University Instruction. 5. The Head of the Department shall certify candidates for various examinations and submit their names to the Registrar in the prescribed forms, in accordance with the decision of the Board of Control. ACADEMIC SESSION AND DATES OF ITS TERMS 1.1. The University academic year shall start on July 10 and shall end on April 30 every year. It shall have the following terms which shall be observed by all the University Teaching Departments and the Affiliated Colleges: (i) Summer Term: July 10 to October 1 (10 days’ break from October 2 to October 11). (ii) Autumn Term: October 12 to December 24 (Winter break for, 11 days from December 25 to January 4). (iii) Winter Term: January 5 to April 30. Adjustments whenever and wherever considered necessary may, however, be allowed by the Vice-Chancellor. 1.2. The Vice-Chancellor may, before the beginning of the academic sessions, fix the holidays for the University Teaching Departments and the Affiliated Colleges. 1.3. In addition to the holidays referred to in 1.2, an affiliated college may observe local holidays, if any. 1.4. An Affiliated College may close, in an emergent situation, during a term, under intimation to the Registrar. 2. During a term, a teacher in a University Department or in an Affiliated College, shall be on duty, unless he has obtained leave of absence, from the competent authority. 3. Every student shall attend his classes on all working days unless he is granted leave of absence by the Head of the Department/College. If a student remains absent from his classes for a continuous period of seven days without leave, his name shall be struck off the rolls. Provided that he may be allowed re-admission in accordance with the Rules. RESIDENCE, HEALTH, WELFARE, CONDUCT AND DISCIPLINE OF STUDENTS {Regulations under Section 31 (2) (m) of the Panjab University Act, 1947] (i) COMMITTEE FOR RESIDENCE, HEALTH, PHYSICAL WELFARE AND DISCIPLINE 1.1. The Syndicate shall appoint a Committee for residence, health, physical welfare, conduct and discipline of students. This Committee shall consist of- (a) The Vice-Chancellor; (b) Three Principals of Arts and Science Colleges; (c) One Principal of a Professional College; (d) One Principal of a University College or Professor of a University Teaching Department; (e) The Chairman of the University Sports Committee; and (f) University Medical Officer. The Registrar shall act as the Secretary of the Committee. 1.2. Members of the Committee shall hold office for three years and may be re- appointed. 2. The functions of the Committee shall be- (a) to consider reports received from the colleges under these regulations and to advise them on matters arising out of such reports. (b) to submit to the Syndicate an annual general report as regards residence, health, physical welfare, etc. of students of the University. (c) to discharge such other duties as are prescribed by the regulation or which may be assigned to it by the Syndicate or by the Vice-Chancellor. (d) to frame rules for recognition of hostels and withdrawal of recognition. (ii) RESIDENCE OF STUDENTS 3.1. Every under-graduate student of a college or a University Teaching Department not residing with his parents or guardians shall reside during the teaching sessions - (a) in a hostel of his college in the case of a college student; or (b) in a University hostel in the case of a University student; or (c) in a hostel of any other college; or (d) in a private hostel, or in a lodge/residence approved by the University or by the Principal of the college, as the case may be. 3.2. For the purpose of residence the term “guardian” shall mean the legal guardian, or a near relative of responsible age and position, or a person declared in writing by the parent to be the student’s guardian, or, in the absence of any of these, a person approved as guardian, by the Principal. 3.3. In a special case, Head of the Department/Principal of the college may exempt a student from the operation of this regulation. RESIDENCE, HEALTH, WELFARE, CONDUCT AND DISCIPLINE OF STUDENTS 3.4. A student of a post-graduate course may be permitted by the Principal to select his own place of residence subject to such rules and conditions as may be prescribed by the Head of the department/Principal of the college in this behalf. 3.5. Every college shall provide residential accommodation for such percentage of its students as the Syndicate may, from time to time, determine. 4. Every college shall take suitable arrangements for the supervision of its students not staying with their parents or guardians or in the College hostel. 5. Every college shall maintain an up-to-date register of the residences of its students. 6. Within one month of the last date of admissions every college shall sent to the Registrar, for information of the Committee, a general statement of the residence of its students under different heads. (iii) HEALTH OF STUDENTS 7.1. Before the affiliation is granted, the college authorities shall forward to the University a certificate from the Chief Medical Officer of the District that sanitary conditions in the college are satisfactory. Such a certificate shall be obtained annually and sent to the University by the first of October. 7.2. Each college shall appoint a qualified Medical Officer, either whole-time or part- time, who has practised medicine for a period of not less than five years to look after the health of its students. 7.3. It shall be the duty of the Medical Officer to visit the college for advice and medical assistance at least twice a week and on such other occasions as may be necessary. 7.4. At least once in each academic year, the Medical Officer shall conduct medical examination of all students of the college. The medical Officer shall - (a) record the result of the examination of each student; (b) give to the students necessary advice and medical assistance; and (c) invite the attention of the Head of the Department/Principal of the college to all cases of serious nature. Medical examination of women students shall be conducted by lady doctors only. 8. Every student on the rolls of a college shall pay an annual medical fee of such amount as may, from time to time, be fixed by the Committee. This fee shall be utilised only for the purpose of medical examination and medical assistance to students. The Principal may exempt a student from payment of such fee. (iv) PHYSICAL WELFARE OF STUDENTS 9.1. The University shall appoint a whole-time Officer-in-charge of Physical Welfare of men and women students, separately. 9.2. The duties of the Officer-in-charge of physical welfare shall be as follows: (a) to conduct the University tournaments; (b) to act as the Secretary to the University Sports Committee; (c) to assist the colleges in working out the schemes of physical training; (d) to organise the University Athletics Association and the University games, clubs and to exercise administrative control over them; RESIDENCE, HEALTH, WELFARE, CONDUCT AND DISCIPLINE OF STUDENTS (e) to advise students regarding their physical development; (f) to deliver lectures at the educational centres, according to the programme approved by the committee, on physical education; (g) to be in charge of gymnasium, playgrounds and physical education equipment of the University; and (h) such other duties as may be prescribed by the committee or the Sports Committee, 10. Every student on the rolls of an affiliated College, University Teaching Department/ Institution/School shall pay a sum of Rs. 15/- per annum as University Sports Fee or the Sports Fee prescribed by the Syndicate from time to time, to be remitted to the Panjab University Sports Committee. (v) CONDUCT AND DISCIPLINE OF STUDENTS 11. The committee may prescribe rules for proctorial supervision which shall be enforced by all colleges. 12. A student reported by - (1) The Principal of his college; or (2) The Head of the University Teaching Department; or (3) The Dean of Student Welfare; or (4) A Proctor appointed by the University, to be guilty of serious indiscipline or serious violation of any of the proctorial rules may be debarred by the Vice-Chancellor from appearing in the next University examination. 13. Except in the case of students of a post-graduate course, the Principal of each college or the Head of the University Teaching Department shall send reports twice a year to the parents or guardians of the students regarding the following matter :- (a) Results of the house examinations; (b) Percentage of attendance at lectures and other classes for which attendance is compulsory; (c) Health and results of medical inspection; (d) Any disciplinary fines and punishments imposed; and (e) General conduct. 14. All colleges shall promote a spirit of social service on the part of their students, and submit annually a report on the subject for information of the committee. 15.1. The Principal of a college may rusticate or expel a student for gross misconduct or indiscipline subject to the rules laid down by the Syndicate. 15.2. If the Vice-Chancellor feels that the order of a Principal rusticating or expelling a student requires revision in the light of the facts which come to his knowledge, the ViceChancellor may bring the matter to the Syndicate whose decision shall be final. ________ 1. There shall be a Department of Youth Welfare Activities. 2. All students on the rolls of the colleges affiliated to the University and of University Teaching Departments shall pay by the end of October every year to the University an annual subscription as Youth Welfare Fee and Student Holiday Home Fee prescribed by the University from time to time and shall thereby be eligible to participate in the activities of the Department. 3. The Department shall aim at : (i) Spotting and developing the creative talent of the students by involving them in various activities; (ii) Harnessing youthful vigour and energy of the students for creative and purposeful activities; (iii) Inculcating in them a spirit of adventure and positive thinking and respect for higher values, human goodness and noble behaviour; and (iv) Creating in them a sense of belonging and commitment to the country and providing them with a meaningful direction for the realisation of national goals. 4. Youth Welfare Committee : There shall be a Youth Welfare Committee consisting of the following members: (i) Vice-Chancellor .. (Chairman) (ii) Dean of University Instruction .. Ex-officio (iii) Dean of Student Welfare .. Ex-officio (iv) Registrar .. Ex-officio (v) Dean, College Development Council .. Ex-officio (vi) Finance & Development Officer .. Ex-officio (vii) Two members of the Senate, one of whom shall be a member of the Syndicate. (viii) Four Principals of affiliated colleges, one of whom shall be the Principal of Women’s College (ix) Two Lecturers - one from affiliated college and one from the Panjab University Teaching Departments. (x) President, Panjab University Student .. Ex-officio Council (xi) Two students from affiliated colleges. (xii) Director, Youth Welfare .. Member-Secretary YOUTH WELFARE ACTIVITIES The Committee shall be constituted for a period of two years by the Syndicate on the recommendations of the Vice-Chancellor. 5. Functions of the Committee : (i) The Committee shall consider all matters, other than administrative relating to the programmes of the Department. (ii) The Committee shall meet at least twice a year. One of these meetings shall be to prepare the annual budget besides considering other matters. (iii) The Committee may constitute Sub Committees as and when deemed necessary for the realisation of above aims. 6. There shall be a whole-time Director Youth Welfare who will carry out the duties as assigned to him by the Vice-Chancellor from time to time. _________ 1.1. Applications for grant of affiliation shall be made by - (a) Director of Public Instruction or Head of the Education Department of the State concerned -in the case of a Government College; (b) the Chairman or any other authority appointed for the purpose by the Governing Body of the College-in the case of a non-government college. 1.2.(a) The Governing Body of a non-Government college shall include on its management, in addition to the Principal who shall be ex-officio member, two representatives of teachers in case of Governing Bodies consisting of 15 members and three representatives of teachers in case of Governing Bodies consisting of more than 15 members, elected by all confirmed teachers provided that (1) two/three teachers so elected shall be of not less than five years’ standing; (2) if two/three teachers of five years’ standing are not available on the staff of the colleges, two/three teachers who happen to be the senior most on the staff shall be invited by the Governing Body to serve on it; and (3) the term of office of such representatives shall be the same as for the remaining members of the Governing Body provided that in no case it shall exceed three years. Provided further that a casual vacancy shall be filled by the election within three months of the vacancy occuring and the members so elected shall continue for the rest of the term of the outgoing member. (b) The election of teacher’s representative(s) shall be by simple majority vote. The date and time of election shall be fixed by the principal and the voting shall be by secret ballot. 1.3. The last date by which the applications should reach the Registrar of the University shall be October I of the year preceding the one in which it is proposed to start the College. 2. The application shall be accompanied by - (a) a statement containing full information regarding Constitution of the Governing Body and the names of its members; (b) a statement showing the names of the teachers employed along with their qualifications and the number of teachers proposed to be employed, subject(s) proposed to be taught by each one of them, their salaries and grades of pay; (c) a complete plan (to scale) of the building and grounds; (d) Statements indicating - (1) number of students proposed to be admitted; (2) number of students not residing with their parents or guardians; (3) arrangements made or proposed to be made for the residence, in the college or lodgings approved by the college, of students not residing with their parents or guardians; (4) arrangements made or proposed to be made for (a) the supervisionof students and (b) physical welfare of students including arrangements for games, physical training, playgrounds, and medical assistance; (5) arrangements made or proposed to be made for the benefit of girl students if the college provides co-education. (e) number and character of the books comprising the library, and the expenditure annually provided or proposed to be provided for the improvement of the’ library; (f) appliances (including laboratory equipment and apparatus and Chemicals etc.) provided or proposed to be provided for teaching the subjects in which affiliation is sought and amount to be annually expended on such appliances; (g) accommodation provided for the residence of the Principal of the college and for members of the teaching staff in or near the college or the students’ hostel; (h) financial resources of the college, including a statement of the annual income and expenditure; (i) a statement showing the rates of fees proposed to be levied and the number of students exempted wholly or in part from such fees. 3. In addition to the requirements under Regulation 2, the authorities applying for grant of affiliation to a new college shall, along with the application, produce evidence:- (i) that they possess adequate buildings, equipment, furniture and Library Books and adequate funds as determined by the Syndicate for the purpose; (ii) that they have deposited Endowment Fund as prescribed by the Syndicate in favour of the Registrar, Panjab University to ensure the continued maintenance of the College; (iii) that they have deposited security as prescribed by the Syndicate with the University favour of the Registrar, to be utilised to disburse all dues of the staff in case the College ceases the function or it is disaffiliated. 4.1. On receipt of an application for grant of affiliation to a new college the Registrar shall, after all the papers in regard to the requirements of Regulations 2 and 3 are complete, place the matter before the Syndicate, which shall appoint an Inspection Committee. 4.2. The Inspection Committee shall visit the college in accordance with such instructions as may be given by the Syndicate and submit their report to the Registrar within ten days of the Inspection. The report of the Inspection Committees shall be placed before the Syndicate. 4.3. The application for grant of affiliation and the recommendations of the Syndicate thereon shall be placed before the Senate by the 31st of March in accordance with Section 27 of the Panjab University Act. Provided that the Syndicate may, for special reasons, condone the delay in submission of such an application. 4.4. The application for grant of affiliation and the recommendations of the Syndicate and the Senate on the same shall be submitted to Government for orders. 4.5. An application for grant of affiliation may be withdrawn at any time before an order is made by the Government. 5.1. The affiliated college may apply for grant of extension of affiliation if it has already complied with all the conditions imposed for its affiliation. 5.2. The application for grant of extension of affiliation shall be made by the authorities specified in Regulation 1.1. 5.3. The last date by which the applications should reach the Registrar of the University shall be as under :- (a) Extension of affiliation for a Science subject - November I of the year preceding the one in which it is proposed to start the classes. (b) Extension of affiliation for a subject other than Science subject - November I of the year preceding the one in which it is proposed to start the classes in the subject. Provided that the Syndicate may, for special reasons, entertain such application after the last date, if it is late not more than 15 days. 6.1. The application for grant of extension of affiliation shall be accompanied by- (a) a statement showing names of the teachers employed along with their qualifications and the number of teachers proposed to be employed, subject(s) proposed to be taught by each one of them, their salaries and grades of pay; (b) a complete plan (to scale) of the additional accommodation for the class rooms and laboratories, if any; (c) a statement of the number of students proposed to be admitted; (d) a statement of the number and character of library books and the annual expenditure provided or proposed to be provided for the Library in the subject(s) concerned; (e) a statement of the appliances (including Lab. equipment, apparatus and chemicals, etc.) provided or proposed to be provided for teaching the subject(s) for which the extension of affiliation is sought and the amount to be annually expended on such appliances. 6.2. In addition to the requirements given in Regulation 6.1, the authorities applying for extension of affiliation shall produce, alongwith the application, evidence that they possess the additional Endowment Fund, if any, as prescribed by the Syndicate, for grant of extension of affiliation. 7. The procedure for consideration of the application for grant of extension of affiliation shall be the same as laid down in Regulation 4 for grant of affiliation. 8. Every non-government affiliated college shall be governed by the regulations concerning the service and conduct of teachers as laid down by the University from time to time. 9. Every affiliated college shall comply with the requirements of Section 27 of the Panjab University Act and those of the various regulations contained in this Chapter. It shall also satisfy the University — (a) in regard to compliance of conditions imposed for grant of affiliation and other instructions considered necessary by the Syndicate; (b) that the Rules laid down for the following are being observed - (i) conditions of Service and Conduct of Teachers in affiliated colleges (non-government) as contained in Part E of this chapter; (ii) academic qualifications and teaching experience for teaching staff and the Principal as laid down from time to time; and (iii) adequate equipment for library and laboratories. (c) in regard to financial resources; (d) conditions for grant of affiliation laid down by the University; and (e) instructions considered necessary by the Syndicate in the light of an inspection report. 10. If a college fails to start classes during the academic year for which permission has been given, the affiliation or extension of affiliation in the subject or subjects concerned shall stand concelled. 11.1. If, at any time, Vice-Chancellor finds that a college appoints a Principal or a teacher whose qualifications do not conform to those laid down by the University or is not complying with the requirements of Section 27 of the Panjab University Act, various regulations and rules of the University, or any instructions issued by the Syndicate, the Syndicate will have the authority to impose one or more of the following penalties – (1) students of the college concerned shall not be accepted for the University examination; (2) the college staff shall be debarred from University work, such as appointment as examiners, superintendents of examination centres, etc. (3) the Principal or the teacher concerned shall be debarred from seeking election to a University body or his name shall be removed from the list of members of University body; (4) the papers for grants to the colleges shall not be forwarded to the State Government/University Grants Commission; (5) the University may withdraw affiliation granted to the college, in part or in whole. 11.2. If after enquiry it is found that an affiliated college under private management is not being properly administered the Syndicate may authorise the Vice-Chancellor to appoint a representative or representatives of the University on the Managing body of the College for such period as may be prescribed by the Syndicate. If a representative/s of the University appointed on the Managing Committee of an affiliated college is/are not invited to the meeting/s of the Managing Committee, the proceedings of the meeting/s shall be regarded as invalid. T.A. and D.A. of the University representative/s will be paid by the college concerned. 11.3. In the event of disaffiliation of a college, the Syndicate shall have power to decide regarding the disposal of the “Amalgamated Fund”. 12. Every college must comply with all the conditions, imposed for grant of affiliation, within the stipulated period, failing which affiliation may be withdrawn. 13.1. If any college does not provide instruction, for three years continuously, in a subject or subjects in which affiliation had been granted, the affiliation in such subject or subjects shall stand cancelled. 13.2. If the Governing Body of a College proposes to discontinue the college, it shall seek the prior permission of the University. 13.3. No College affiliated to the University shall discontinue instructions in any Faculty/ Course/Subject without the prior permission of the University. 13.4. (a) in either of the case falling under Regulation 13.2 or 13.3, an application for the required permission shall be made at least one academic year in advance with detailed reasons in support of the proposal, to the Registrar; (b) in the case of discontinuation of the College, it shall be incumbent upon the Governing Body of the Institution concerned to give a notice of one year to its employees regarding termination of their services, which will take effect only if and when the permission is granted by the University and subject to the conditions, if any, imposed by it. 13.5. The discontinuation in respect of each integrated Course of study/subject for which it is affiliated shall be in stages as under: (i) in the first year, admissions to Part I classes will be discontinued and admissions to Part II/III will continue; (ii) in the 2nd year, admissions to Part II classes will discontinue and class for Part III, if any, will continue; (iii) In the 3rd year, there may be no admission. Explanation: The students concerned who have already taken up the course/subject shall be allowed to complete the course/subject concerned. This will not, however, cover the failures in a class. 14.1. Every affiliated college shall be inspected atleast once in four years by an Inspection Committee to be appointed by the Syndicate on the recommendations of the Vice-Chancellor. Provided that if at any time, the Syndicate is of the opinion, that a special inspection of an affiliated college is necessary, the Syndicate may cause such an inspection to be made by a Committee appointed by it on the recommendations of the Vice-Chancellor. 14.2. The Inspection will be directed primarily to the purpose of ascertaining- (a) if the conditions of affiliation prescribed by and under these regulations are being complied with; (b) that adequate measures are taken to ensure efficiency as regards - (i) qualifications of and duties performed by members of the staff; (ii) instruction, residence and supervision of students; (iii) accommodation for classes and administrative offices; (iv) furniture, apparatus and sanitary arrangements; (v) Library; (vi) registers for various purposes; and (vii) other similar matters. (c) if regulations concerning the science practicals are being complied with and the laboratories are properly fitted with requisite apparatus, gas and water-supply. 14.3. The report of inspection shall be submitted in the printed form, within 10 days to the Registrar for consideration of the Syndicate. 14.4. If the report calls for any action by the Syndicate, the Syndicate shall specify the points in which it considers the college deficient and fix a time, which may be extended for sufficient reasons, within which the college shall take action necessary to comply with the directions of the Syndicate. 15. In the month of July or August or in such other month as the Syndicate may, from time to time determine, the Principal of every affiliated college shall submit annually a report to the Syndicate indicating - (a) the changes in the management (b) the staff (c) changes in the teaching staff and qualifications of new members (d) number and distribution of students (e) income and expenditure of the previous financial year (f) results of examinations (g) scholarships (h) condition of library, and (i) number of students in the college hostel. 16.1. A college affiliated in a particular subject for the Master of Arts examination may, subject to the approval of the programme of teaching by the Academic Council, either (i) provide all the necessary instruction in the subject for its own students, or (ii) take part in an inter-collegiate programme of instruction with, or without the assistance of University teachers. Unless exempted by the Academic Council, with the consent of the Principals of other colleges concerned, no college shall be entitled to present candidates for the examination unless it provides, or is prepared, if so required, to provide an approved teacher for a course of lectures (of at least two periods a week) and further provides for its own students tutorial supervision and instruction. 16.2. Where two or more colleges, with or without the assistance of University teachers, agree to share the teaching work in a particular subject for the Master of Arts examination, and their programme has been approved by the Academic Council, there shall be constituted a Committee of Control for each group providing combined teaching. The Committee shall consist of the Heads of the Departments of the particular subject in each participating college and any University Professor or Reader taking part in such programme of instruction. 16.3. The Committee of Control shall be the authority empowered to admit students to the class, to draw up the programme of teaching work for approval by the Academic Council, and to certify the candidates for the examination. The Committee shall report to the Dean of University Instruction in January of each year whether the students of each class are, in the opinion of the committee, suitable candidates for the examination. When a college provides the whole teaching staff itself, the functions of the Committee of Control shall be exercised by the Head of the Department of the subject in that college. 17. Every College Principal shall associate with him a Standing Advisory Council consisting of not less than 6 and not more than 10 Professors/Associate Professors or Readers as the case may be by rotation according to seniority for a term of three years, for the smooth functioning of the College Administration. Provided that if the requisite number of Professors/Associate Professors or Readers as the case may be, is not on staff of the college, the Principal shall associate other teachers according to seniority, to the extent necessary. an officer to be called “Registrar” for dealing with routine clerical work to enable the Principal to devote enough time to academic and administrative matters.