Chapter VI (A) CONDITIONS OF SERVICE OF UNIVERSITY EMPLOYEES [Regulations under Section 31 (2)(e) of the Panjab University Act, 1947]

(a) part-time employees of the University including part-time teachers in the Law College; (b) persons re-employed after superannuation or those holding temporary or contract appointments; (c) research scholars. The appointment and conditions of service including leave rules in the case of such persons shall be determined by the Syndicate. ________

shall be classified into the following categories:

other method approved by the Senate, shall be made on probation for a period of one year, which may be extended by the appointing authority for a period not exceeding one year.

A permanent employee, recruited on or after January 1,1968, shall give, at least three months’ notice before resigning his post, failing which he shall forfeit salary for the same period. Provided that Syndicate may waive this requirement in part or whole for valid reasons. Provided further that in case of an employee who is on long leave and resigns his post or his post is declared vacant under Regulation 11.9, the stipulation of three months notice shall not be required.

An increment in time scale of pay shall ordinarily be drawn as a matter of course but the competent authority may withhold increment if the conduct of the employee has not been good or his work has not been satisfactory.

increment next above the bar shall not be given without the specific sanction of the competent authority.

shall be entitled to summer vacation salary as under :- (i) those who complete nine months’ service -Full salary. (ii) those who complete service for three months or more, but less than nine months -Proportionate salary on the basis of full salary for nine months’ service. Provided that - (1) no one who has served for less than three months will be entitled to any salary for the summer vacation. (2) no one shall draw salary for the period of summer vacation from two sources. (3) if a teacher leaves service before or during the summer vacation of his own accord, he shall not be entitled to any salary for the period of summer vacation. 10.1. The procedure for suspension of an employee and other matters connected therewith shall be the same as laid down in the rules approved by the Syndicate for nonteaching employees. 10.2. An employee who is placed under suspension may be paid such subsistence allowance as the suspending authority may determine, but it shall not exceed one-half of the pay plus allowances of the employee who has been suspended. 10.3. An employee who has been suspended shall not be entitled to any kind of leave during suspension. 10.4. When an employee who was suspended is finally reinstated, he shall get full pay unless the competent authority has expressly ordered a deduction to be made for the suspension period as punishment. GRANT OF LEAVE GENERAL 11.1. Unless otherwise laid down in these Regulations, the authorities competent to grant leave (other than casual) shall be- (i) Syndicate -for employees of Class A for leave of more than six months. (ii) Vice-Chancellor -for employees of Class A for leave up to six months. (iii) Registrar -for employees of Class B of the Administrative Office. (iv) (a) (i) Registrar -for employees of Class B in the non-teaching Departments for leave of more than four months. (ii) Heads of the Department(s) concerned for employees of Class B in the non-teaching departments for leave up to four months. (b) Dean of University Instruction -for employees of Class B in teaching departments for leave of more than four months. (c) Head of the Department concerned for employees of Class B in the Teaching departments for leave up to four months. (v) (a) Registrar -for employees of Class C of the Administrative Office. (b) Head of Department concerned -for employees of Class C of the teaching and non-teaching departments. 11.2. When leave is to be granted by Syndicate/Senate, it will be on the recommendations of the Vice-Chancellor. 11.3. A leave account shall be maintained by the Head of the Institution or the office concerned in the case of every employee of the University. 11.4. Leave cannot be claimed as of right. When the exigencies of service so require, a discretion to refuse or revoke leave of any description is reserved to the authority empowered to grant leave. 11.5. Leave allowance wherever payable shall be paid monthly in the first week of the succeeding month. 11.6. Earned leave may be combined with furlough or leave on medical grounds. 11.7. Casual leave cannot be combined with any other leave. It can be combined with holidays provided the total period including holidays, does not exceed sixteen days. 11.8. Leave granted without pay shall not count towards gratuity except where such leave is counted towards increment under the University rules. 11.9. If any employee overstays his leave or is otherwise absent from duty for more than a week, his post shall be liable to be declared vacant and he shall forfeit his salary during the time he so remained absent. 12.1. TEACHERS OF THE UNIVERSITY, COLLEGES AND OTHER ACADEMIC INSTITUTIONS MAINTAINED BY THE UNIVERSITY (CLASS “A”). shall be entitled to- (A) (a) (for teaching members) Vacation & Recess (i) Summer Vacation …… Full (ii) September/October recess …… -do- (iii) Winter recess …… -do- If, owing to the requirements of the University, an employee is, in any year prevented, with the prior sanction of the Vice-Chancellor, from enjoying the whole or any part of the summer vacation, he may in lieu thereof be given credit of leave on full average pay for such period not exceeding one month per year as may be determined by the competent authority; (b) (for Non-teaching Members) For every 11 months’ service an employee may be given credit of one month’s earned leave on full pay, which shall be allowed to be accumulated in accordance with the rules approved by the Syndicate from time to time, for non-teaching employees. No one shall be granted leave for more than 120 days at a time. The competent authority may allow this leave to be availed of, subject to a maximum of 120 days on attaining the age of retirement, if it was applied for in good time and was refused in the interest of the University. (c) Teaching members who are declared as non-vacation officers by the competent authority shall be governed by the provision in (b). (d) Non-teaching members shall be entitled to - (1) (i) Summer vacation .... Half (ii) September/October recess …. Half (iii) Winter recess …. Half The date shall be fixed by the Head of the concerned Department. If an employee is not permitted under orders of the Vice-Chancellor to be absent during the above period of summer vacation, he may, in lieu therefore, be given credit of earned leave on full average pay for such period, not exceeding one month per year as may be determined by the competent authority. (2) In addition to (1) earned leave on full pay equivalent to 10 days in a year. Such leave is permitted to be accumulated to the extent to which it is permitted in the case of employees working in the nonvacation departments, but shall not exceed 120 days at a time. (B) FURLOUGH (i) A teacher who is entitled to Sabbatical leave may be granted furlough equivalent to 15 days for each year of active service but it shall not exceed six months and shall be granted only at the time of retirement. (ii) A teacher who has completed 4 1/2years active service and is not entitled to Sabbatical leave may be granted furlough equivalent to oneninth of his active service, subject to a maximum of two years at a time, on the condition that he returns to the University service on the expiry of furlough or has attained the age of retirement. (iii) Furlough shall not be granted until the expiry of three years from his last return from such leave. (iv) No one may be granted more than six months furlough after he has attained the age of retirement. (v) Furlough may be combined with summer vacation or earned leave. (vi) The monthly allowance to be granted for the period of furlough and subsidiary leave shall be a sum equivalent to half the monthly salary. (vii) Furlough and other leave taken out of India shall be reckoned from the date of embarkation at the port of departure from India to the date of debarkation at the port of arrival in India, in case the journey is performed by sea, and from the date of departure from an Indian airport to the date of arrival on return to an airport in India, in case the journey is performed by air. (viii) In the case of furlough taken out of India subsidiary leave not exceeding ten days may be granted for the interval between the date of his quitting the office and the date on which he embarks at the port of departure from India and the interval between his landing in India and rejoining his appointment. (C) SABBATICAL LEAVE (a) Grant of Sabbatical leave under this Regulation shall apply to those appointed on or after 1-4-1963. The teachers who joined University service before 1.4.1963, shall have the option to be governed either by the furlough regulations in force before 1-4-1963, or by these regulations. (b) A University Professor, Reader or Lecturer desiring to undertake research or advanced work in his own field who has served the University for not less than six years may be granted Sabbatical leave for six months on full pay and for another six months on half pay, if- (i) the programme to be followed during the leave is submitted alongwith the application for grant of leave and is approved by the Vice-Chancellor; (ii) he is in a position to serve the University for at least three years after return from leave and executes a bond that after the expiry of such leave he shall so serve, failing which he shall refund to the University the leave salary received by him and the interest thereon at bank rate; (iii) the leave is to be utilised for advanced work in his own field, research or in pursuit of knowledge, solely with the object of increasing the teacher’s professional efficiency and usefulness to the University. He shall, on return from leave, report to the University, the nature of advanced work in his own field, research or other work undertaken during the leave. (c) (i) Sabbatical leave shall not be granted to a teacher until the expiry of six years from the date of his last return from sabbatical leave, study leave or any other kind of training programme; (ii) Only one teacher from a Department with a total strength up to seven shall be granted Sabbatical leave at a time, and the normal budget provision of that Department shall not be exceeded on account of grant of the leave. (d) A teacher on Sabbatical leave may be allowed to accept a Fellowship or a Research Scholarship or any other remunerative appointment in an institution of advanced studies and the amount so received will not affect the amount of leave sa1ary drawn by him from the University. (D) STUDY LEAVE (a) (1) A member of the staff who has completed three years’ service in this University may be allowed to apply to another University or Government of India or other similar body, through the Head of the Department and the Vice-Chancellor, for a scholarship or financial aid, for higher studies. If the same is granted, he may be allowed leave without pay up to two years, extendable by another year as a special case. The total leave shall not exceed three years. (2) A member of the staff who has completed five years’ service in this University may be allowed to apply to another University or Government of India or other similar body, through the Head of the Department and the Vice-Chancellor, for a Scholarship or financial aid, for higher studies. If the same is granted, he may be allowed leave on full salary up to one year and on half salary for the second year. The leave may be extended for the third year without pay. This leave cannot be combined with any other leave. The leave salary together with the scholarship/financial aid shall not exceed one and a half times the employee’s salary but if the scholarship/financial aid exceeds that amount, no leave salary shall be paid. (3) The employee granted leave under (I) or (2) shall execute a bond to serve the University for at least five years on his return. (b) (1) A member of the teaching staff below the rank of a Reader who has completed at least five years’ service in the University may be granted study leave, for research work leading to a doctorate degree. The condition of five years’ service may be waived by Senate in special cases. (2) Applications for grant of leave must be made through the Head of the Department so as to reach the University not later than March 31. (3) Not more than two University teachers shall be selected every year for grant of study leave -one for Science and one for Arts or Languages (alternately). (4) An employee granted leave under this Regulation shall execute a bond to serve the University for five years on return from study leave. (5) Study leave shall be granted for a period not exceeding two years. If through no fault of the teacher, the course of study is not completed within two years, the period of this leave may be extended by another year on the recommendation of the Professor with whom he is working. (6) Study leave may be combined with vacation or furlough, or both, but shall not count, as service, for purposes of leave including furlough. (7) The amount of Study leave allowance to be paid to a University teacher proceeding to a foreign country shall be such as may be determined by the Syndicate after making a reference to the Ministry of Education, Government of India, from time to time. (c) (1) Payment of leave salary shall be made only if the Supervisor or the teacher under whom he is working as also the Head of the Department gives satisfactory report every six months, failing which leave for the rest of the period shall be liable to be cancelled. (2) If a teacher leaves the University service within three years of his return from leave, he shall forfeit to the University the study leave allowance drawn by him. The amount shall be realised from the teacher after necessary deductions from his Provident Fund. The study leave may be converted into furlough to the extent of the period for which furlough is due to him and the difference of amount between the study leave allowance and furlough allowance shall be payable to the employee. (3) An employee who is granted study leave out of India may be allowed seven days to make preparations for the outward journey and the period so spent shall be considered as duty. (E) EXTRAORDINARY LEAVE (i) A member of the staff who has completed at least five years’ service in this University may be granted extraordinary leave without pay up to six months. He may be granted such leave up to 26 months with permission to take up employment elsewhere. For higher studies this leave may be extended upto two years and upto three years in exceptional cases. The condition of five years’ service may be waived by Senate under special circumstances. (ii) In the case of a distinguished teacher who, in recognition of his teaching and research, is invited by a foreign University as a Visiting Teacher or on a research assignment, the Senate may grant extraordinary leave without pay, not exceeding a total period of five years, during his entire service (iii) For participation in an exchange programme between this University and another leading University a teacher may be granted extraordinary leave by the Senate if- (a) the University Grants Commission or the Government of India or this University has approved the exchange programme; and (b) the exchange programme for which leave has been applied is considered by the Syndicate as being in the best interest of the students or Research activities of the University. (iv) The Syndicate shall decide if a person granted this leave has to be paid any subsidy or leave allowance. (F) SPECIAL LEAVE A member of the Faculty/Administrative staff and whole-time research staff maintained by the University may ordinarily be allowed to attend Seminars/Conferences in India or in foreign countries, provided that - (i) the total absence does not exceed 3 months during the period of three years; (ii) he can be spared without detriment to the work of the University. For the period of such absence he shall be treated as on duty. Provided further that - (a) this period of absence will not include summer vacation or winter/ autumn recesses; (b) there shall be no restriction for a member of the Faculty/Administrative staff and whole-time research staff maintained by the University who is nominated or deputed by the University to attend any of the Seminars or Conferences in the country or abroad. (G) LEAVE ON MEDICAL GROUNDS, QUARANTINE LEAVE, MATERNITY LEAVE AND CASUAL LEAVE. In accordance with the rules laid down by the Syndicate, for non-teaching employees. 12.2. “CLASS A” NON-TEACHING EMPLOYEES OF THE UNIVERSITY, COLLEGES AND OTHER ACADEMIC INSTITUTIONS MAINTAINED BY THE UNIVERSITY, shall be entitled to – (A) EARNED LEAVE For every 11 months’ service an employee may be given credit of one month’s earned leave on full pay, which shall be allowed to be accumulated in accordance with the rules approved by the Syndicate from time to time, for non-teaching employees. No one shall be granted leave for more than 120 days at a time. The competent authority may allow this leave to be availed of, subject to a maximum of 120 days, on attaining the age of retirement if it was applied for in good time and was refused in the interest of the University. (B) FURLOUGH (i) Furlough equivalent to 1/9th of an employee’s active service may be granted, subject to a maximum of two years at a time, on the condition that he has completed 4½ years’ active service and returns to University service on the expiry of furlough or he has attained the age of retirement. (ii) Furlough shall not be granted until the expiry of three years from his last return from such leave. (iii) No one may be granted more than six months furlough after he has attained the age of retirement. (iv) Furlough may be combined with summer vacation or earned leave. (v) The monthly allowance to be granted for the period of furlough and subsidiary leave shall be a sum equivalent to half the monthly salary. (vi) Furlough and other leave taken out of India shall be reckoned from the date of embarkation at the port of departure from India to the date of debarkation at the port of arrival in India, in case the journey is performed by sea, and from the date of departure from an Indian Airport to the date of arrival on return to an airport in India, in case the journey is performed by air. (vii) In the case of furlough taken out of India subsidiary leave not exceeding ten days on anyone occasion of taking such subsidiary leave, may be granted for the interval between the date of his quitting the office and the date on which he embarks at the port of departure from India and the interval between his landing in India and rejoining his appointment. Provided that furlough shall not be admissible to the employees who joined the service on or after 26-9-1981. (C) EXTRAORDINARY LEAVE The competent authority, may in its discretion for any special reason, grant an employee extraordinary leave of absence but such leave - (a) shall be without pay; (b) shall not ordinarily exceed 3 years at a time; and (c) shall be without pay and shall not count for increment except in the following cases:- (i) Leave taken on medical certificate; (ii) Cases where the Vice-Chancellor is satisfied that the leave was taken due to causes beyond the control of the employee, such as inability to join or rejoin duty due to civil commotion or a natural calamity, provided the employee has no other kind of leave to his credit; (iii) Leave taken for prosecuting higher studies; and (iv) Leave granted to accept a post outside the University. Provided that the maximum period for which such leave may be availed of shall not exceed 5 years during entire service. (D) STUDY LEAVE (1) A member of the staff who has completed three years’ service in this University may be allowed to apply to another University or Government of India or other similar body, through the Head of the Department and the Vice-Chancellor, for a scholarship or a financial aid, for higher studies. If the same is granted, he may be allowed leave without pay up to two years, extendable by another year as a special case. The total leave shall not exceed three years. (2) A member of the staff who has completed five years’ service in this University may be allowed to apply to another University or Government of India or other similar body, through the Head of the Department and the ViceChancellor, for a Scholarship or a financial aid, for higher studies. If the same is granted, he may be allowed leave on full salary up to one year and on half salary for the second year. It may be extended for the third year without pay. This leave cannot be combined with any other leave. This leave salary together with the scholarship/financial aid shall not exceed one and a half times the employee’s salary but if the scholarship/financial aid exceeds that amount, no leave salary shall be paid. (3) Class” A” (Non-teaching) employee shall be entitled to grant of study leave even if they are not awarded scholarship or financial aid from any quarter as per provision of Regulation (I) and (2) above. (E) LEAVE ON MEDICAL GROUNDS, QUARANTINE LEAVE, MATERNITY LEAVE AND CASUAL LEAVE. In accordance with the rules laid down by the Syndicate, for non-teaching employees. 12.3. CLASS “B” EMPLOYEES WORKING IN THE TEACHING DEPARTTMENTS, COLLEGES AND OTHER ACADEMIC INSTITUTIONS MAINTAINED BY THE UNIVERSITY shall be entitled to - (A) (i) Summer Vacation………. half of the entire period of summer vacation: dates to be fixed by the Head of the Department. If an employee is not permitted under orders of the Vice-Chancellor to avail of the above period of summer vacation, he may, in lieu thereof, be given credit of earned leave on full average pay for such period not exceeding one month per year as may be determined by the competent authority. (ii) In addition to (i) earned leave on full pay equivalent to 10 days in a year. Such leave is allowed to be accumulated up to the extent to which it is allowed in the case of the employees working in the non-vacation departments, but shall be granted only subject to a maximum of 120 days at a time. (B) Furlough as laid down in Regulation 12.4. (C) Extraordinary leave, as laid down in Regulation 12.4. (D) LEAVE ON MEDICAL GROUNDS, QUARANTINE LEAVE, MATERNITY LEAVE AND CASUAL LEAVE As in Regulation 12.4 for Class B employees. 12.4. CLASS “B” EMPLOYEES WORKING IN THE ADMINISTRATIVE OFFICES AND NON-TEACHING DEPARTMENTS. shall be entitled to - (A) Earned leave as laid down in Regulation 12.2 for Class A Officers. (B) FURLOUGH (i) furlough equivalent to 1/12th of an employee’s active service may be granted, subject to the condition that he has completed six years’ active service and returns to University service on the expiry of furlough unless he had attained the age of retirement; (ii) furlough shall not be granted until the expiry of six years from his last return from such leave; (iii) no one shall be granted more than six months’ furlough after he has attained the age of retirement; (iv) the monthly allowance to be granted for the period of furlough shall be a sum equivalent of half the monthly salary; (v) not more than two years’ furlough shall be granted at a time during an employee’s service in the University. Provided that furlough shall not be admissible to the employees who joined the service on or after 26-9-1981. (C) EXTRAORDINARY LEAVE The competent authority may in its discretion for any special reason, grant an employee extraordinary leave of absence but such leave (a) shall be without pay; (b) shall not exceed 3 years at a time; (c) shall be without pay and shall not count for increment except in the following cases: (a) Leave taken on medical certificate; (b) Cases where the Vice-Chancellor is satisfied that the leave was taken due to causes beyond the control of the employee, such as inability to join or rejoin duty due to civil commotion or a natural calamity, provided the employee has no other kind of leave to his credit; (c) Leave taken for prosecuting higher studies; and (d) Leave granted to accept an invitation to a post outside the University. Provided that the maximum period for which such leave may be availed of shall not exceed 5 years during the entire service. (D) LEAVE ON MEDICAL GROUNDS, QUARANTINE LEAVE, MATERNITY LEAVE AND CASUAL LEAVE. In accordance with the rules laid down by the Syndicate for non-teaching employees. 12.5. CLASS “C” EMPLOYEES WORKING IN TEACHING DEPARTMENTS, COLLEGES AND OTHER ACADEMIC INSTITUTIONS MAINTAINED BY THE UNIVERSITY. shall be entitled to - (A) (i) Summer Vacation ……half of the entire period of summer vacation: dates to be fixed by the Head of the Department. If an employee is not permitted under orders of the Vice-Chancellor to avail of the above period of summer vacation, he may in lieu thereof, be given credit of earned leave on full average pay for such period, not exceeding one month per year, as may be determined by the competent authority. (ii) In addition to (i) earned leave on full pay equivalent to 10 days in a year. Such leave is allowed to be accumulated up to the extent to which it is allowed in the case of employees working in the non-vacation departments, but shall be granted only subject to a maximum of 120 days at a time. (B) LEAVE ON MEDICAL G ROUNDS, QUARANTINE LEAVE, MATERNITY LEAVE AND CASUAL LEAVE. In accordance with the rules laid down by the Syndicate for the members of the non-teaching staff. 12.6. CLASS “C” EMPLOYEES WORKING IN THE ADMINISTRATIVE OFFICES AND NON-TEACHING DEPARTMENTS shall be entitled to - (A) EARNED LEAVE For every 11 months’ active service an employee may be given credit of one month earned leave on full pay, which shall be allowed to be accumulated in accordance with the rules approved by the Syndicate from time to time, for non-teaching employees. No one shall be granted leave for more than 120 days at a time. (B) LEAVE ON MEDICAL GROUNDS, QUARANTINE LEAVE, MATERNITY LEAVE AND CASUAL LEAVE. In accordance with the rules laid down by the Syndicate for the members of the non-teaching staff.

PROVIDENT FUND 14.1. A Provident Fund called the *Panjab University Provident Fund shall be established for the benefit of the employees of the University. 14.2. Every whole-time employee of the University appointed against a substantive post, shall, as a condition of his service, be required to become a depositor in the Panjab University Provident Fund. 14.3. Any whole time employee temporarily appointed may contribute towards the Provident Fund from the date of his appointment but the University contribution shall be credited to his account from the date of his appointment only after confirmation, provided that there has been no break or interval between the termination of the temporary appointment and the commencement of the permanent appointment. Provisions of the Provident Fund Act apply to the Provident Fund established for the benefit of the Employees of the Panjab University (vide Government of India’s Notifications No. F.29-I.R-II/34 and No. F.29-1-(a)-R-II/34, dated 3rd May, 1934, and vide Punjab Government Education Department, Notification No. 482.C-24/253-9925, dated, Simla, the 19th March, 1953 and vide Punjab Government Finance Department Notification No. 5523 (4) FRI-66-15201, dated 18-8-1966). 14.4. The Syndicate shall also have power to permit any whole-time employee of the following categories to become a despositor in the Provident Fund: (i) appointed against temporary *post not likely to be made permanent. (ii) holding appointment for a fixed term. 14.5. The Syndicate may, at their discretion, allow a permanent employee to continue to be a depositor in the Fund even during the period of his absence on leave without pay, or any other programme approved by the Vice-Chancellor for this purpose, but he shall not be entitled to University contribution during this period. 14.6. The rate of subscription of an employee to the fund shall be ten per cent of the +salary of the depositor. The subscription of the University to the fund shall also be 10% of the +salary of’ the depositor. Provided that - (i) when the calculation involves paise amounting to less than 50 it shall be ignored and when it amounts to 50 paise or more, full rupee shall be deducted. Such subscriptions shall be deducted month by month from the +salary of each depositor by the Registrar or other Officers of the University whose duty is to pay it and the amount deducted shall be paid into the University funds to the credit of the depositor. **(ii) an employee may be permitted to subscribe towards non-contributory Provident Fund, provided the total subscription towards Provident Fund i.e. contributory (10 per cent as well as non-contributory shall not exceed 60% of the monthly salary of the subscriber). (iii) a University employee shall not be entitled to University contribution towards his Provident Fund during the period of leave/furlough after retirement; (iv) Provident Fund-contribution shall be made on +salary and not on leave allowances for the period that the depositor is on leave or furlough while in service. 14.7. A sum equal to the amount subscribed by the employees on the basis of 10% of their ++salary during the month shall be contributed at the end of each month to the Provident Fund by the University and such portion of the amount so contributed shall be credited to the account of the depositor. Provided that in the case of a person appointed on probation, the University contribution shall be credited to his Account, on confirmation, from the date of his appointment. Provided further that – (i) the benefit of University contribution to the fund of an employee shall be as under: (a) Nil, if the period of service put in by an employee is one year or less; (b) Half the amount of the University contribution will be paid if the period of service put in is more than one year but less than five years; and (c) Full amount of the University contribution will be paid if the period of service put in is more than five years or at the time of superannuation irrespective of the period of service. • To apply to those who were appointed in 1955 or thereafter. Salary (for CPF deductions) means ‘Pay’ plus all allowances, excluding house rent allowance. ** To take effect from 1.4.1983. ++ Salary (for CPF deductions) means ‘Pay’ plus all allowances, excluding house rent allowance. Provisions of clause (i) shall not apply to persons who joined the University service before 17-3-1962. (ii) No employee of the University, who has, in the opinion of the Syndicate, been guilty of dishonesty or other gross misconduct and has been consequently dismissed from his employment, shall be entitled to the benefit of, or to receive any part or share in, any sums at any time contributed by the University to the fund on his account or the accumulated interest or profits thereof and the University shall be entitled to recover, as the first charge, from the amount for the time being at the credit of an employee a sum equivalent to the amount of any loss or damage at any time sustained by the University by reason of his dishonesty or negligence, but not exceeding in any case the total amount of contribution credited to his account by the University and of any interests or increment which has accrued on such contributions. This shall also apply to a member of the University teaching staff who fails to comply with the requirements of the Bond which he may have executed for grant of leave, etc. 14.8. The following members of the University Press staff shall be entitled to subscribe to the Provident Fund in accordance with the provisions of the Provident Fund Act of 1952: (i) those working on daily wages; (ii) those who are still temporary; and (iii) those recruited on or after 15-11-1961. 14.9. The University shall pay interest on all sums deposited in the Provident Fund and the amount of interest shall be credited to the account of each depositor at a rate and in the manner to be decided by the Syndicate from time to time. 14.10. For purposes of calculation of half-yearly interest payable to the depositor, amount less than 50 paise will be ignored. If the amount comes to more than 50 paise, it shall be rounded off to a full rupee. 14.11. The Registrar shall cause to maintain proper accounts relating to the Fund, showing the account for the time being at the credit of each depositor, and the general state of the Fund, in such form as the Syndicate may, from time to time, prescribe. Each depositor shall be supplied with ‘Statement’ which shall show the amounts for the time being at the credit of the depositor and which shall be in such form as the Syndicate may, from time to time, prescribe. 14.12. Subject to the provisions of Regulation 14.6, the amount standing in the Fund to the credit of a subscriber shall become payable on the death of a subscriber or on his quitting the service of the University. Provided that an employee who, on reaching the age of retirement, is granted extension in service, may be permitted to withdraw fifty per cent of the Provident Fund standing at his credit. 14.13. In case of leave granted preparatory to retirement a subscriber may, at the discretion of the Vice-Chancellor, be permitted to withdraw up to ninety per cent of his assets in the Provident Fund. If, under any exceptional circumstances, the subscriber does not retire at the end of the leave, the full amount withdrawn shall be refunded as a condition of continued employment. This payment shall not affect the rules in regard to subscriptions during such leave or the claim to bonus or on the interest on the balance. 14.14. A depositor may make a declaration signed by him and attested by two witnesses, in his Provident Fund Service Book stating the name or names of the persons to whom he desires that in the event of his death the whole or any part of the amount of his deposit shall be paid.Such nomination may at any time, be revoked by the subscriber or replaced by a fresh nomination. If the employee has made such a declaration then the payment shall be made in accordance therewith and no succession certificate shall be required. On such payment being made, the University shall be absolved of all liability in connection therewith. 14.15. Every employee, on leaving University service. or on retirement, shall claim payment of Provident Fund standing at his credit within one year of its becoming due. Interest on the Provident Fund shall not be paid to any employee from the date of expiry of one year of his leaving University service or his retirement. 14.16. The Syndicate may, from time to time, make rules consistent with these regulations and with the provisions of the Provident Funds Act, 1925, for- (a) the conduct of the business of the Fund; (b) payment of interest on the Provident Fund maintenance or proper accounts of this fund declaration to be signed by the employee for payment of his Provident Fund to his nominee in the event of his death, and other procedural matters; (c) any matter relating to the Fund, or its management, or the investment of sums at credit of the Fund, or the privilege of the depositor not herein expressly provided for, and may add to, vary or cancel any rule so made. 15.1. A University employee at the time of his retirement shall be granted by the Senate in the case of a Class A employee and the Syndicate in the case of a Class B or C employee, a gratuity of a sum equivalent to one fourth of his ‘Pay’ for each completed six monthly period of qualifying service subject to 16½ (sixteen and a half) in the case of Class A & B employees and 17½ (seventeen and a half) times the ’Pay’ in the case of a Class C employee provided that in no case gratuity shall exceed the amount as fixed by the Punjab Government from time to time for its own employees. ** In calculating the qualifying service, a fraction of a year equal to three months and above shall be treated as a completed one half year and reckoned as qualifying service for determining the amount of gratuity. In the event of death of any- employee while in service the gratuity from 1.1.1986 shall be admissible at the rate as prescribed by the Punjab Govt. from time to time for its own employees who pass away while in service. 15.2. The service rendered by an employee under the Central Govt./Central Autonomous Body or State Govt./State Autonomous Body, recognised Universities/other recognised educational institutions including institutions deemed to be Universities, shall, in his/her absorption in University service count for gratuity, subject to the following conditions:- (i) If he was born, on pensionable establishment, the service rendered by him shall be allowed to be counted towards gratuity under the University irrespective of the fact whether he was temporary or permanent in the previous organisation. The previous organisation shall discharge its gratuity liability by paying in lumpsum as one time payment the pro-rata gratuity/service gratuity, death gratuity and retirement gratuity for the service upto the date of absorption in University service, pro-rata gratuity being determined with • ‘Pay’ as defined by the Punjab Government from time to time. ** To take effect from 17-8-1983. reference to the commutation table prescribed under Regulation 7.2 The lumpsum payable on commutation shall be calculated in accordance with the table that may be prescribed as per Punjab Govt. rules, from time to time. (ii) If he was enjoying C.P. Fund benefits under the previous organization, he will have the option either to receive C.P. Fund benefits which have accrued to him from the previous organisation and start service afresh under the University or choose to count his previous service fur gratuity under the University by foregoing employer’s share of C.P. Fund with interest received from the previous organization which shall stand transferred to the University. 15.3. In the case of an employee who dies while in service, the gratuity may be granted after his death to the person whose name has been Registered under Regulation 14.14. 15.4. An employee shall be governed by the new Regulations unless he opts to be governed by old Regulations within one year from the date the new Regulations come into force.

DEPOSIT-LINKED INSURANCE SCHEME 16.A.1. On the death of a depositor while in service, the person(s) nominated by him, under Regulation 14.14 shall also be entitled to receive an additional amount equal to the average amount standing in the credit of the deceased depositors in his Provident Fund, during a period of three years immediately preceding the date of his death, subject to a maximum of ten thousand rupees. 16.A.2. Only the subscription of the depositor with interest thereon will be taken as the amount standing in the credit of the depositor in the Provident Fund for this purpose. 16.A.3. The additional amount referred to in Regulation l6.A.1 shall be sanctioned subject to the fulfilment of the following conditions :- (i) The amount standing in the credit of the depositor in the fund should not have fallen below the following limits at any time during the period of three years immediately proceeding the date of death of the depositor:- Class-A .. Rs. 3,000 Class-B .. Rs. l,500 Class-C .. Rs. l,000 (ii) The depositor should have put in at least five years’ regular University service at the time of his death. 16.A.4. The Registrar shall authorise the payment of additional amount referred to in this regulation without any further sanction. AGE OF RETIREMENT 17.1. All whole-time members of the non-teaching staff, except Class C employees, shall retire on attaining the age of 60 years. 17.2. All whole-time Class C employees shall retire on reaching the age of 60 years; provided that extension may be allowed up to the age of 65 years on the recommendation of the officer concerned and on production of certificate of physical fitness from the University Chief Medical Officer, every two years. 17.3. All whole-time members of the teaching staff, as defined in Regulation 1.1 of Chapter V(A), shall retire on attaining the age of 60 years and no extension in service shall be granted. 17.4. A whole-time Medical Officer of the University shall retire on reaching the age of sixty years; provided that extension may be granted for a period up to two years in special cases, on the recommendation of the Vice-Chancellor. 17.5. A University employee who has put in not less than 20 years’ qualifying service may, by giving notice of three months in writing to the appropriate authority, retire from the service voluntarily. A notice of less than three months may be accepted by the appropriate authority in deserving cases. 17.6. A notice of voluntary retirement may be withdrawn subsequently only with the approval of the appropriate authority provided the request for such withdrawal is made before the expiry of the period of notice. 17.7. A notice of voluntary retirement, given after completion of 20 years’ qualifying service will require acceptance by the appropriate authority if the date of retirement, on the expiry of the notice would be earlier than the date on which the employee concerned could have retired voluntarily under the existing provisions of regulations. Such acceptance may generally be given in all cases except those (a) in which disciplinary proceedings are pending or contemplated against the employee concerned for the imposition of a major penalty and the disciplinary authority, having regard to the circumstances of the case, is of the view that the imposition of the penalty of removal or dismissal from service would be warranted in the case; or (b) in which prosecution is contemplated or may have been launched in a court of law against the employee concerned. If it is proposed to accept the notice of voluntary retirement even in such cases, approval of the Syndicate in case of employees up to class B and of Senate in all other cases, shall be obtained. Even where the notice of voluntary retirement given by an employee requires acceptance by the appropriate authority, the employee giving notice may presume acceptance and the retirement shall be effective in terms of the notice unless the Vice-Chancellor issues an order to the contrary before the expiry of the period of notice. *17.8. While granting gratuity to an employee retiring voluntarily weightage of up to five years would be given as an addition to the qualifying service actually rendered by him. The grant of weightage of up to five years will, however, be subject to the condition that the total qualifying service after allowing the weightage should not in any event exceed 33 years of service in the case of Class A and B employees and 35 years in the case of Class C employees. ** 17.9. An employee who retires voluntarily, shall be entitled to gratuity, furlough and benefit of encashment of earned leave, as in the case of employees who retire on superannuation, as may be admissible under the rules and regulations. Explanation : Qualifying service means continuous service rendered to the University by an employee other than in a temporary or ad hoc capacity. 17.10. A University employee is eligible to seek premature retirement even before completing 20 years’ qualifying service on medical grounds if the incumbent is certified to be suffering from some incurable disease or permanent disability which renders him unfit to continue in service. In case any inquiry involving charges of corruption or disciplinary proceedings of serious nature is pending against him, the request for premature retirement on medical *To make effect from 26.8.1983. **To make effect from 30.9.1977. grounds may be considered only if he is cleared of the charges. Permission to retire prematurely on medical grounds shall be that of the Syndicate in case of employees up to Class B and of Senate in all other cases. Explanation: The certificate, referred to above, shall be of the Chief Medical Officer of the University but the Vice-Chancellor, Senate or Syndicate, wherever they consider it necessary, may ask for the second opinion from any other medical authority.

(i) All University teachers i.e. Professors, Readers, Lecturers and such other persons as may be designated as teachers by the Senate including Research Assistants, Teaching Assistants, Instructors and Pandits; (ii) All Administration Officers of and above the rank of Office Superintendents/ P.A.’s and other non-teaching staff having equivalent/ corresponding pay-scales.

Assistants/Stenographers/Steno-typist/Clerks and other non- teaching staff having equivalent/corresponding pay-scales.

Note:- University employees who have not opted for the revised pay-scales on the Punjab Government pattern, or technical/laboratory staff whose payscales have not been revised will continue to be classified in the categories in which they had continued to be classified, so far. 2. Definitions and interpretations: (i) “Active service” means the time spent — (a) On duty; (b) On subsidiary leave; (c) On recognised vacation or privilege leave or medical leave. (ii) (a) Appointment: Appointment means and includes appointment by direct recruitment or by promotion or by any other method approved by the Senate. (b) “Appointing Authority” means the authority empowered to make appointment to a post which an employee for the time being holds. (iii) (a) Cadre: Cadre means the strength of a service or part of it, as determined by the Senate from time to time, and includes the office(s) held for the time being either temporarily or permanently, by person(s) appointed by any method of appointment, that is, by direct recruitment or by promotion or by any other method approved by the Senate. (b) “Average monthly salary” means the salary which an employee has earned during so much of his active service as is within one year preceding the day on which he proceeds on leave, divided by the number of months on which the calculation is made. (iv) “Competent Authority” shall be the appointing authority or such authority to whom the special powers are delegated. (v) “Duty” includes: Service as a probationer or apprentice, provided that service as a probationer is followed by confirmation without a break; provided further that in the case of an apprentice, on confirmation either in the post for which he was undergoing apprenticeship or in any other post, the period of apprenticeship cannot be counted for purposes of leave. (vi) “Employees” means (a) Any person in the service of the University and includes any such person whose services are temporarily placed by the University at the disposal of another University, College or any other authority; and (b) also any person in the service of a State Govt. or Central Govt. or a local or other authority, or any other autonomous body whose services are temporarily placed at the disposal of the University. (vii) “Furlough” means leave earned by an employee of Class A or B in respect of period spent on duty according to furlough regulations contained in this Chapter. (viii) “Leave Salary” means the monthly amount paid by the University to an employee who is on leave. (ix) “Pay” means the amount drawn monthly by an employee and it includes special pay or personal pay, if any, but no other allowances. (x) (a) “Permanent employee” means a person confirmed. (b) “Post” means and includes the office held for the time being either temporarily or permanently, by a person appointed by any method of appointment, that is, direct recruitment, by promotion or by any other method approved by the Senate. (xi) “Probation” means and includes promotion by way of merit promotion, Personal promotion or any other method or scheme of promotion approved by the Senate from time to time. (xii) “Salary” means the amount of the monthly pay and allowances granted by the University to an employee. (xiii) “Service” means the whole period of continuous service including periods spent on leave. (xiv) “University” means the Panjab University. 3.1. Save as otherwise provided in the Regulations, the Appointing Authority for the various categories of the University employees shall be —. (a) Senate -for employees of Class A; (b) (i) Syndicate -for employees of Class B in the category of Assistants including those in the equivalent/corresponding pay-scales ofAssistants. (ii) Vice-Chancellor -for the employees of class B in the category of C l e r k s including those in the equivalent/corresponding pay-scales of Clerks. (c) (i) Registrar -for class C employees of the administrative offices and Chowkidars for all Departments including Teaching Departments. (ii) Dean of University Instruction, in consultation with the Chairman of the concerned departments, for Class ‘C’ employees of Teaching Deptts. except Chowkidars. 3.2. The authority competent to suspend, charge-sheet and order an enquiry against a University employee shall be - (i) Vice-Chancellor -in the case of employees of class A. (ii) Vice-Chancellor -in the case of employees of class B in the category of Assistants including those in the equivalent/corresponding pay-scales of Assistants. (iii) (a) Registrar -in the case of employees of class B in the category of Clerks including those in the ministerial cadre in the equivalent/ corresponding pay-scales of Clerks. (b) D.U.I. - in the case of employees of class B in the Teaching Departments, in the categories other than in (iii) (a). (iv) (a) Registrar -in the case of class C employees of the administrative offices, and (b) Heads of Departments -in the case of class C employees of the teaching and non-teaching departments. 3.3. The appointing authority shall be the punishing authority unless otherwise provided for in these Regulations. 3.4. Subject to the Regulations contained in this chapter, employees shall be under the administrative control of the Head of the institution or the office to which they are attached, and the Head of the institution or office shall be under the administrative control of the Vice-Chancellor. 3.5. The Senate or the Syndicate, as the case may be, shall have the power to terminate the appointment of a person holding an administrative or ministerial post on the ground of inefficiency, dishonesty, or serious misconduct. 4.1. Save as otherwise provided in the Regulations, the fixation of salary, accelerated increments, grant of allowance, etc., shall, in the case of employees holding permanent posts rest with- (a) Senate -in the case of employees of class A; (b) Syndicate -in the case of employees of class B; (c) Vice-Chancellor -in the case of employees of class C. 4.2. The Syndicate shall be competent to grant a “Personal pay” equivalent to the increment last drawn by an employee who is held up at the maximum of his pay-scale, after every three years from the date of reaching the maximum of his pay-scale.