Chapter III EXECUTIVE COMMITTEE

There shall be an Executive Committee of the Procurement Authority consisting of the following Chairperson and Members, ex-officio, namely :—

1. (a) the Chief Secretary to Government - Chairperson ;
2. (b) the Secretary-I of Public Health Department - Member ;
3. (c) the Secretary-II of Public Health Department - Member ;
4. (d) the Secretary of Medical Education and Drugs Department - Member ;
5. (e) the Secretary of Industries Department - Member ;
6. (f) the Secretary of Finance Department - Member ;
7. (g) the Secretary-(UD-II) of Urban Development Department - Member ;
8. (h) the Commissioner, Health Services - Member ;
   • (i) the Commissioner of Medical Education and Research - Member ;
9. (j) the Director-I, Health Services - Member ;
10. (k) the Chief Executive Officer of the Procurement Authority -Member-Secretary.

1. (1) The Executive Committee shall exercise the powers and discharge the functions, as follows, namely :-
   • (i) to appoint officers and employees of Procurement Authority;
   • (ii) to supervise the procurement process as executed by the Chief Executive Officer ;
   • (iii) to plan, implement and supervise procurement of medical goods and execution of turnkey projects therefor;
   • (iv) to approve or reject tenders or processes of procurement under the Procurement Authority in cases which are not covered by existing procurement guidelines but are necessitated by the prevailing circumstances during that period ;
   • (v) to invest the surplus money, if any, of the Procurement Authority Fund ;
   • (vi) to institute, conduct and withdraw any legal proceedings on behalf of the Procurement Authority;
   • (vii) such other powers (except the power to make regulations) delegated or the functions assigned or duties imposed, from time to time, on the Executive Committee by the Procurement Authority.

The Executive Committee shall meet at such place and at such time as may be determined by its Chairperson, and shall observe such rules of procedure as it may determine.

1. (1) The Executive Committee may constitute such sub-committees and any other committees including Tender Approval Committee, and for such purpose or purposes, as it may think fit; and entrust to any such committee such powers as the Executive Committee may specify.
2. (2) The sub-committees constituted under sub-section
3. (1) shall meet at such place and at such time, and shall observe such rules of procedure in regard to the transaction of business at its meetings as may be directed by the Executive Committee.
4. (3) The Executive Committee shall, from time to time, by order, determine the powers and duties of the sub-committees appointed by it.

The Executive Committee may, from time to time, by resolution passed in this behalf, direct that any power or function which is conferred on it, by or under the provisions of this Act, shall be exercised or performed by the Chief Executive Officer.

All proceedings of the Procurement Authority and the Executive Committee shall be authenticated by the signature of the Chief Executive Officer or by any other officer of the Procurement Authority authorized by the Chief Executive Officer in this behalf.

No act or proceeding of the Procurement Authority or any of its committees shall be invalid by reason only of a vacancy therein, or any defect in the appointment of any person acting as the Chairperson or Deputy Chairperson or Member, if such act or proceeding is otherwise in accordance with the provisions of this Act.

The Procurement Authority or the Executive Committee may invite any officer of the Government or the local authority or any other person as it deems fit to attend its meeting or meetings as a special invitee for the purpose of assisting or advising it on any matter or matters, connected with the objectives and functions of the Procurement Authority, but he shall have no right to vote.