Chapter IV AUTHORITIES OF UNIVERSITY

The following shall be the authorities of the University, namely:-

1. (i) the Board of Governors;
2. (ii) the Executive Council;
3. (iii) the Academic Council;
4. (iv) the Finance Committee;
5. (v) the Buildings and Estate Committee;
6. (vi) the Faculties;
7. (vii) the Board of University Teaching and Research;
8. (viii) the Boards of Studies;
9. (ix) such other boards and bodies of the University as may be declared by the Statutes, to be the authorities of the University.

1. (1) The Board of Governors shall consist of the following members, namely:- I. Ex-Officio Members
   • (i) the Vice-Chancellor, ex-officio Chairperson;
   • (ii) the Pro-Vice-Chancellor, ex-officio Vice-Chairperson;
   • (iii) the Secretary to the Government of Gujarat, Education Department or his nominee not below the rank of Deputy Secretary;
   • (iv) the Secretary to the Government of Gujarat, Finance Department or his nominee not below the rank of Deputy Secretary;
   • (v) the Secretary to the Government of Gujarat, Health and Family Welfare Department or his nominee not below the rank of Deputy Secretary;
   • (vi) the Secretary to the Government of Gujarat, Legislative and Parliamentary Affairs Department or his nominee not below the rank of Deputy Secretary;
   • (vii) the Commissioner of Higher Education, Gujarat State, or his nominee not below the rank of Joint Director;
   • (viii) the Commissioner of Technical Education, Gujarat State, or his nominee not below the rank of Joint Director;
   • (ix) the Commissioner of Health and Medical Services, and Medical Education, Gujarat State, or his nominee not below the rank of Joint Director. II. Ordinary Members:
   • (i) three Heads of the Departments, to be nominated by the Vice-Chancellor taking into consideration the overall seniority and by rotation;
   • (ii) two Principals of affiliated colleges of each District, to be nominated by the Vice-Chancellor taking into consideration the overall seniority and by rotation;
   • (iii) one University teacher, to be nominated by the Vice-Chancellor from amongst themselves taking into consideration the overall seniority and by rotation;
   • (iv) four teachers of the affiliated colleges, to be nominated by the Vice-Chancellor taking into consideration the overall seniority and by rotation;
   • (v) five registered graduates from Faculties of Arts, Science, Commerce, Professional and all others, one from each faculty in the manner as prescribed by the Statutes, to be nominated by the Vice-Chancellor for the term of one year;
   • (vi) one member of any municipal corporation, to be nominated by the State Government from the University area;
   • (vii) one member of any municipality, to be nominated by the State Government from the University area;
   • (viii) one member of any District Panchayat, to be nominated by the State Government from the University area;
   • (ix) three members of the State Legislative Assembly to be nominated by the State Government from the University area;
   • (x) four distinguished persons, to be nominated by the State Government from amongst the educationists, social workers, representatives of backward communities, women and such other classes of persons;
   • (xi) one donor, to be nominated by the State Government.
2. (2) At least thirty-three per cent. of the members, to be nominated under the category of the ordinary members shall be women.
3. (3) The term of members, other than ex-officio members shall be three years, except for the members under registered graduates category.

1. (1) The Board shall meet on such date as may be fixed by the Vice-Chancellor, once in a year at a meeting to be called the annual general meeting of the Board.
2. (2) The Vice-Chancellor may, whenever, and shall, upon a requisition in writing by not less than one-third of the total members of the Board convene a special meeting of the Board of Governors.
3. (3) The Board shall meet at least two times during a calendar year generally.
4. (4) The quorum shall not be less than one-third of the total number of members of the Board (any fraction contained in that one-third being rounded of as one).
5. (5) A written notice of every meeting together with agenda shall be circulated by the Registrar to the members of the Board at least not less than fifteen clear days invariably before the date of the meeting. The Vice-Chancellor may permit inclusion of any item for which due notice could not be given in the meeting.
6. (6) The Chairperson, if present shall preside over the meetings of the Board and in his absence, the Pro-Vice-Chancellor shall preside at the meeting.
7. (7) The ruling of the Chairperson on about any question of procedure shall be final.
8. (8) In case of difference of opinion amongst the members, the opinion of the Vice-Chancellor shall prevail.
9. (9) Each member of the Board, including the Chairperson shall have one vote and if there is a tie, viz. a deadlock, equality of votes on any question to be determined by the Board, the Chairperson of the Board shall have a casting vote.
10. (10) The minutes of the proceedings of a meeting of the Board shall be drawn up by the Registrar with the approval of the Chairperson of the Board and circulated invariably within twenty days to all the members of the Board. The minutes, along with amendments, if any suggested, shall be placed for confirmation at the next meeting of the Board.

Powers and duties of Board of Governors Subjects to the other provisions of this Act, the Board shall exercise the following powers and perform the following duties, namely:-

1. (i) to take policy decisions regarding planning, development, management and other related matters for good governance of the University and to issue directions for proper implementation of the same:
2. (ii) to institute Professorships, Associate Professorships, Assistant Professorships and other posts of teachers as may be required by the University;
3. (iii) to make, amend or repeal the Statutes;
4. (iv) to consider any proposal or issue raised by the Chairperson;
5. (v) to approve, cancel or refer back the Ordinances to the Executive Council but shall not amend the same;
6. (vi) to consider and pass resolutions on the annual reports, annual accounts and financial estimates;
7. (vii) to consider the annual financial estimates prepared by the Executive Council and pass resolutions with reference thereto:
8. (viii) to exercise such other powers and perform such other duties as may be conferred or imposed upon it by or under this Act and all such other powers for achieving the objects of the University.

1. (1) The Executive Council shall be the executive authority of the University and shall consist of the following members, namely:- I. Ex-Officio Members
   • (i) the Vice-Chancellor, ex-officio Chairperson;
   • (ii) the Pro-Vice-Chancellor, ex-officio Vice-Chairperson;
   • (iii) the Commissioner of Higher Education, Gujarat State or his nominee not below the rank of Joint Director;
   • (iv) the Commissioner of Technical Education, Gujarat State or his nominee not below the rank of Joint Director;
   • (v) the Commissioner of Health and Medical Services and Medical Education, Gujarat State or his nominee not below the rank of Joint Director. II. Ordinary Members
   • (i) three Heads of Departments, to be nominated by the Vice-Chancellor taking into consideration the overall seniority and by rotation;
   • (ii) four Principals of affiliated colleges, to be nominated by the Vice-Chancellor taking into consideration the overall seniority and by rotation;
   • (iii) two teachers, to be nominated from amongst University teachers, other than Heads of the Department, by the Vice-Chancellor taking into consideration the overall seniority and by rotation;
   • (iv) four teachers of affiliated colleges, to be nominated by the Vice-Chancellor taking into consideration the overall seniority and by rotation;
   • (v) four distinguished persons, to be nominated by the State Government from amongst the educationists, social workers, public administrators, representatives of backward communities, women and such other classes of persons.
2. (2) At least thirty-three per cent. of the members, to be nominated under the category of the ordinary members shall be women.

1. (1) Subject to such conditions as may be prescribed by or under this Act, the Executive Council shall exercise the following powers and perform the following duties, namely:-
   • (i) to hold, control and administer the property and funds of the University;
   • (ii) to enter into, vary, carry out and cancel contract on behalf of the University in the exercise or performance of the powers and duties assigned to it by this Act and the Statutes, in consultation with the Finance Committee, Buildings and Estate Committee or if there is a Legal Committee, with it;
   • (iii) to determine the Form and provide for the custody and regulate the use of the common seal of the University;
   • (iv) to administer funds placed at the disposal of the University for specific purposes;
   • (v) to prepare the annual financial estimates of the University and to submit them to the Board;
   • (vi) to sanction the transfer of any amount within the budget grant from one minor head to another or from subordinate head under the minor head to a subordinate head under another minor head;
   • (vii) to sanction the transfer of any amount within a minor head from one subordinate head to another or from one primary unit to another;
   • (viii) to make provisions for buildings, premises, furniture, apparatus and other means needed for carrying on the work of the University;
   • (ix) to accept on behalf of the University, bequests, donations and transfer of any movable or immovable property to the University;
   • (x) to transfer any movable or immovable property on behalf of the University;
   • (xi) to raise loans on the security of the assets of the University;
   • (xii) to manage and regulate finances, accounts and investments of the University;
   • (xiii) to institute and manage -
   • (a) Printing and publication Department,
   • (b) University Extension Boards,
   • (c) Information Bureau, and
   • (d) Employment Bureau;
     • (xiv) to make provisions for Physical Education, National Social Service, National Cadet Corps, Chief Minister Shramdan Yojana;
     • (xv) to manage colleges, University Departments, institution of research or specialised studies, laboratories, libraries and hostel maintained by the University;
     • (xvi) to arrange for, and direct, the inspection of affiliated colleges, recognised institution, and hostels and to issue instructions for maintaining their efficiency and/or ensuring proper conditions of employment for members of their staff, and in case of disregard of such instructions, to modify the conditions of their affiliation or recognition or take such other steps as it deems proper;
     • (xvii) to call for reports, returns and other information from colleges, recognised institution or hostels; (xviii) to supervise and control the residence, conduct and discipline of the students of the affiliated colleges, University Departments, recognised institutions and to make arrangements for promoting their health and general welfare;
     • (xix) to recommend to the Board, for conferment of honorary degrees and academic distinction in the manner prescribed by the Statutes;
     • (xx) to award fellowships, travelling fellowships, studentships, exhibitions, medals and prizes;
   • (xxi) to make recommendations for appointments of teachers and employees of the University, to fix their emoluments and define their duties and terms and conditions of their services including disciplinary matters, to the State Government, after consultation with the Board;
   • (xxii) to recognise a member of the staff of an affiliated college or recognised institution or institution as a Professor, Associate Professor and Assistant Professor or teacher of the University and withdrawal of such recognition; (xxiii) to fix remuneration of examiners and to arrange for conduct and for publishing the result of the University examinations and other tests;
   • (xxiv) to fix, demand and receive such fees and other charges as may be prescribed by the Ordinances;
   • (xxv) to make, amend and cancel the Ordinances;
   • (xxvi) to exercise such other powers and perform such other duties as may be conferred by the Board or imposed upon by or under this Act; (xxvii) to exercise all the powers of the University not provided for in this Act or the Statutes and all other powers which are requisite to give effect to the provisions of this Act or the Statutes.
2. (2) The Executive Council shall make a report to the Board about all acceptances of property and matters referred to in clauses (ix),
   • (x) and
   • (xi) of sub-section ( 1 ).
3. (3) The Executive Council shall not transfer any immovable property without the previous sanction of the Board and the State Government.
4. (4) The exercise of the powers by the Executive Council under clause
   • (xxi) of sub-section (1), in so far as they relate to the laying down and regulating salary scales and allowances of officers (other than the Vice-Chancellor and the Pro-Vice-Chancellor) and members of the teaching, other academic and non-teaching staff of the University, affiliated colleges and recognised institutions shall be subject to the approval of the State Government.
5. (5) The Executive Council may by Ordinances appoint committee or committees to carry out its administrative work and define its constitution, functions and tenure.

1. (1) The Academic Council shall be the academic body of the University and shall consist of the following members, namely:-
   • (i) the Vice-Chancellor, ex-officio Chairperson;
   • (ii) the Pro-Vice-Chancellor;
   • (iii) the Deans of Faculties;
   • (iv) not more than six faculties, excluding the Deans of faculties to be nominated by the Vice-Chancellor.
2. (2) The term of office of the members of the Academic Council other than the ex-officio members shall be three years: Provided that a member specified in clauses
   • (iii) and
   • (iv) of sub-section
3. (1) shall cease to hold his office as such member, if he ceases to be a Dean of a Faculty or, as the case may be, a member of the respective Faculty.

1. (1) The Academic Council shall have the control and general regulation of, and be responsible for, the maintenance of the standards of teaching and examinations of the University. The decisions of Academic Council in so far as the academic matters are concerned, shall be final and be implemented forthwith.
2. (2) Without prejudice to the generality of the foregoing provision and subject to such conditions as may be prescribed by or under the provisions of this Act, the Academic Council shall exercise the following powers and perform the following duties, namely:-
   • (i) to approve Regulations made by the Faculty concerned laying down courses of studies;
   • (ii) to approve Regulations made by the Faculty concerned, regarding the special courses of studies;
   • (iii) to arrange for co-ordination of studies and teaching in affiliated colleges and recognised institutions;
   • (iv) to promote research within the University;
   • (v) to approve proposals for allocating subjects to Faculties;
   • (vi) to make proposals to the Board for the establishment of University Departments, institutes of research and specialised studies, libraries and laboratories as well as centres for skill development and enhancement;
   • (vii) to approve and recommend to the Executive Council proposals for the institution of Professorships, Associate Professorships, Assistant Professorships and any other posts of teachers as may be required by the University and for prescribing the duties and fixing the emolument of such posts;
   • (viii) to approve and recommend to the Board, the proposals for the institution of fellowships, travelling fellowships, scholarships, bursaries, studentships, exhibitions, medals and prizes;
   • (ix) to approve regulations regarding the examinations of the University and the conditions on which students shall be admitted to such examinations;
   • (x) to make and approve Regulations prescribing the equivalence of examinations;
   • (xi) to approve regulations prescribing the manner for granting exemption from courses of studies in the University or in affiliated colleges for qualifying for degrees, diplomas and other academic distinctions;
   • (xii) to grant inter-disciplinary courses and take all measures to improve Choice Based Credit System (CBCS);
   • (xiii) generally, to advise the University on all academic matters;
   • (xiv) to exercise such other powers and perform such other duties as may be conferred or, imposed on it by and under this Act.

1. (1) The Finance Committee shall consist of the following members, namely:-
   • (i) the Vice-Chancellor, ex-officio Chairperson;
   • (ii) the Pro-Vice-Chancellor, ex-officio Vice-Chairperson;
   • (iii) the Secretary to the Government of Gujarat, Finance Department, ex-officio or his nominee not below the rank of Deputy Secretary;
   • (iv) one member of the Board, to be nominated by the Board;
   • (v) one expert in the field of finance, to be nominated by the Board.
2. (2) The Finance and Accounts Officer shall be the Secretary of the Finance Committee.
3. (3) The term of office of the members other than the ex-officio members shall be three years.
4. (4) A nominated member may resign from his office by writing under his hand addressed to the Vice-Chancellor and the resignation shall take effect from the date it is accepted by the Vice-Chancellor.

Subject to the other provisions of this Act, the Finance Committee shall exercise the following powers and perform the following duties, namely:-

1. (i) to examine the annual accounts and annual estimates of the University and to advise the Board thereon;
2. (ii) to review from time to time the financial position of the University;
3. (iii) to make recommendations to the Board on all financial policy matters of the University;
4. (iv) to make recommendations to the Board on all proposals involving raising of funds, receipts and expenditure;
5. (v) to provide guidelines for investment of surplus funds;
6. (vi) to make recommendations to the Board on proposals involving expenditure for which no provision has been made in the budget or for which expenditure in excess of the amount provided in the budget needs to be incurred;
7. (vii) to examine proposals relating to the revision of pay-scales, up gradation of the scales and those items which are not included in the budget, and to place the same before the Board;
8. (viii) to open accounts in any Scheduled Bank, operate such accounts and to issue instructions to the bank for the operation of such accounts;
9. (ix) to operate the University fund;
10. (x) to grant tenders, contracts and other expenditure, projects, and recommend to the Executive Council for final approval; and
11. (xi) to exercise such other powers and perform such other duties as may be conferred or imposed upon it by the Regulations.

1. (1) The Buildings and Estate Committee shall consist of the following members, namely:-
   • (i) the Vice-Chancellor, ex-officio Chairperson;
   • (ii) the Pro-Vice-Chancellor;
   • (iii) the Secretary to the Government of Gujarat, Education Department or his nominee not below the rank of Deputy Secretary;
   • (iv) the Secretary to the Government of Gujarat, Roads and Buildings Department or his nominee not below the rank of Deputy Secretary;
   • (v) one representative of the Institute of Engineers (India) Gujarat Centre, nominated by the Chairman of the said Institute, from amongst its members;
   • (vi) one representative of the Institute of Architects (India) Gujarat Centre, nominated by the Chairman of the said Institute, from amongst its members.
2. (2) The University Engineer shall function as the Secretary of the Committee.
3. (3) The term of the nominated members of the Committee shall be three years.
4. (4) The Committee shall,-
   • (a) be responsible for finalising the plans and estimates of the various building projects and for ensuring the completion of the buildings and for proper utilisation of the grants received from the University Grants Commission (UGC), the State Government or from any agency;
   • (b) be responsible for the maintenance and upkeep of the University buildings;
   • (c) assess the cost of repairs, additions, alteration and demolition of the University buildings annually and prepare the budget for the same to be submitted for approval of the Finance Committee and Executive Council;
   • (d) exercise such powers, as delegated to it by the Executive Council.
5. (5) The Committee may constitute one or more sub-committees to oversee the work of any project.

1. (1) The University shall include the Faculties of Arts, Education, Sciences, Law, Medicine, Commerce and such other Faculties as may be prescribed by the Statutes.
2. (2) Each Faculty shall consist of,-
   • (i) the Chairperson of the Boards of Studies for the subjects with which the Faculty is concerned; and
   • (ii) not more than three members of the Board of Studies as are assigned to the Faculty by the Executive Council.
3. (3) A teacher in a subject included in more than one Faculties shall, within one month from the date on which he becomes a member of the Board of Studies, select by intimation in writing to the Registrar, any one of such Faculties to which he wishes to be assigned, if he intends to make such selection. The Executive Council shall assign to him any one of such Faculties and the selection or assignment so made shall be irrevocable for the entire term of membership.
4. (4) All Faculties shall be located at the headquarters of the University: Provided that in respect of any of such Faculties, the State Government after consulting the University may, by notification in the Official Gazette, direct that the Faculty specified in the notification shall be located at such place outside the headquarters of University and thereupon the Faculty shall be located accordingly.

1. (1) The faculty shall have the general control and power of regulation of, and be responsible for, the maintenance of standards of teaching and examination of the University for the subjects assigned to the Faculty.
2. (2) Without prejudice to the generality of the foregoing provision and subject to such conditions as may be prescribed by or under the provisions of this Act, the faculty shall exercise the following powers and perform the following duties, namely:-
   • (i) to make regulations in consultation with the concerned Board of Studies laying down courses of studies;
   • (ii) to make regulations regarding the special courses of studies;
   • (iii) to make regulations for the standards of passing the relevant examinations in the Faculty and for awarding classes at the examinations;
   • (iv) to make proposals for promoting research within the University; and suggest measures to develop research in University, affiliated colleges and recognised institutions;
   • (v) to make proposals for allocating subjects to the Faculty;
   • (vi) to make proposals for the establishment or departments, institution of research and specialised studies, libraries, laboratories;
   • (vii) to make proposals for the institution of Professorships, Associate Professorships and Assistant Professorships and any other post of teachers as may be required by the University and for prescribing the duties and fixing the emoluments of such posts;
   • (viii) to make proposals for the institution of fellowships, travelling fellowships, scholarships, studentships, exhibitions, medals and prizes and other awards and to make regulations for their grant;
   • (ix) to make regulations for the maximum workload of teacher, the minimum teaching work for every subject, minimum laboratory work, research library work, counseling, project work to be done by students for any subject;
   • (x) to make regulations prescribing equivalence of examinations;
   • (xi) to make regulations prescribing the manner for granting exemption from courses of studies in the University, affiliated colleges or recognised institutions for qualifying for degree, diploma and other distinctions;
   • (xii) generally to advise the University on all academic matters pertaining to the concerned courses of studies;
   • (xiii) to exercise such other powers and perform such other duties as may be conferred by or imposed upon it, by or under this Act.

1. (1) There shall be a Board of Studies for every subject or group of subjects as may be prescribed by the Statutes.
2. (2) Subject to the provisions of sub-section (3), each Board of Studies shall consist of,-
   • (i) not more than one Head of the University Department, if any, in the subject;
   • (ii) not more than three Heads of the Departments, in the special subjects taught at degree level in the affiliated colleges and recognised institutions;
   • (iii) not more than three experts in the subject co-opted by the members of the Board of Studies, with the prior approval of the Vice-Chancellor.
3. (3) Each Board of Studies shall not consist more than seven members. Where the number of members is less than seven, the Vice-Chancellor shall nominate such number of members as may be necessary to make up the deficiency, subject, however, to the condition that the total number of co-opted and nominated members shall not exceed seven.
4. (4) The membership to the Board of Studies shall be assigned by seniority in the subject, by rotation, and for three years or maximum of two terms.
5. (5) The Chairperson and members of the Board of Studies shall be nominated by the Vice-Chancellor.
6. (6) The powers and duties of a Board of Studies shall be as follows, namely:-
   • (i) to recommend courses of studies in the subject;
   • (ii) to recommend and prescribe where necessary, books for study in the subject;
   • (iii) to recommend programmes for extension services and research in the subject;
   • (iv) to recommend organisation of seminars, refresher courses and workshops to the concerned Dean of the Faculty;
   • (v) to recommend programmes for experiments and research in the courses of studies prescribed in the subject including skill based Education with Choice Based Credit System;
   • (vi) to recommend schemes for preparation and translation of books in the subject and suggest bibliography of books of study;
   • (vii) to frame and propose regulations pertaining to the course of studies and examinations in the subject;
   • (viii) to review periodically the terminology current in the subject; and
   • (ix) to exercise such other powers and perform such other duties as may be prescribed by the Statutes.
7. (7) The Board of Studies shall meet at least twice during an academic term as may be determined by the Ordinances.

The constitution, powers and duties of other Boards and Bodies which may be declared to be the authorities of the University under section 20, shall be such as may be prescribed by the Statutes.