Training of Records Officer and Staff :

1. (i) Whether Departmental Records Officer has received training in Records Management?
2. (ii) Whether the junior staff working in the Departmental Records Room are trained in various aspects Of Records Management?
3. (iii) If not, are you willing to avail training facilities existing at National Archives of India. D.I. Sharing of space for housing semi-current records at National Archives/Archives of the Union Territory :
4. (i) Whether your organisation is willing to share space at National Archives, New Delhi and its Records Centres at Jaipur, Pondicherry and Bhubaneswar and Regional Office at Bhopal?
5. (ii) If yes, please state bulk of records proposed to be transferred.

II. (i) Whether your Organisation is willing to share space at the Archives of the Union Territory?

1. (ii) If yes, please state the bulk of records proposed to be transferred. 4 T I Part IV] DELHI GAZETTE NATIONAL CAPITAL TERRITORY GOVT. : JANUARY 21, 1999/MAGHA 1, 1920 2. Periodical recording, reviewing and weeding out of semi-current records:
2. (i) Whether your organisation has taken steps for recording, reviewing and weeding out of ephemeral records?
3. (ii) Indicate the total number of records recorded, reviewed and weeded out during the period under report.

3. Appraisal of Non-Current records :—

1. (i) Whether your organisation has initiated action to get non-current records appraised .in consultation with National Archives?
2. (ii) State the total bulk of records awaiting appraisal.

4. Compilation/Revision of Retention Schedule of Records :

1. (i) Whether your organisation has compiled Record Retention Schedule.of substantive functions in consul­

tation with National Archives and if not what action do you propose to take?

1. (ii) Has your organisation taken steps to revise the above schedule after five years? 5. Periodical review of classified records :—
2. (i) Whether your organisation has de-classified the classified records during the period under report?
3. (ii) if not, state reasons?

6. Compilation of Annual indices to Records :

1. (i) Whether your organisation has compiled annual indices?
2. (ii) State inclusive years with the name of the.series? 7. Compilation of Organisational history : Has your organisation compiled organisational history reflecting various functions along with the date of their

1. (i) Whether your organisation has got records of defunct bodies, give details?
2. (ii) If yes, what action have you initiated for their transfer to National Archives ? Form—6 [See sub-rule (3) of rule 9] Particulars of records destroyed during the year SI. No. File Nos. Subject of the files - Remarks 1' • Form*<-7

[See sub-rule (4) of rule 9]

Half yearly report on recording, indexing, reviewing and weeding of records during the half year ending.

Remarks No. files recorded files indexed files reviewed files weeded out, if any • 1 2 m % . ^ - ...

• • • • * <r«* fc. 0 28 DELHI GAZETTE NATIONAL CAPITAL TERRITORY GOVT. : JANUARY 21, 1999/MAGHA 1, 1920 [Part IV Form—8

[See rule (2) of rule 10 and clause (i) of sub-rule (1) of rule 11]

(Application form for permission to consult records) To

The Director General of Archives,

Government of India, New Delhi-110001. Sir, I hereby apply for enrolment as a research scholar for consulting records in the Research Room of the National

Archives of India. I agree to comply with the rules and conditions in force and promise to deposit a copy of each

of my work based on the.materials consulted at the National Archives of India immediately after the publica­ tion. 1. Name, including Surname : Sh./Smt./Km./Dr.------------------------------------------------------------------------------

11. Address (i) Local : ——-----------------

1. (ii) Permanent :

Particulars of records to be consulted :

Department PeriodRemarks 1. 2. 3. 4. "Scholars are requested to attach a letter of recommendation from their University/Institution/Department. However, the foreign scholars are requested to bring a letter of accredition from the diplomatic representatives of

their country in India as well.

Form—9 To Sir,

[See clause (v) of sub-rule (1) of the II]

Application for Reprographic/Transcription facilities

New Delhi.

Dated :

Kindly supply me Microfilm (NFG/POS) PHOTO COPIES/XEROX TRANSCRIPTS of the materials) indicated in the enclosed list for my research/publication/University. The material it from the Ministry(s) De­ partments) of--------------------------------------------—--------- ----------------it consists of---------------------- ——----- items and covers the period from— — -------------—------------------------to____________________

Part IVl DELHI GAZETTE NATIONAL CAPITAL TERRITORY GOVT. : JANUARY 21, 1999/MAGHA 1, 1920 29 1. I'declare that the above material is for my research/publication/university. 2. I undertake to pay the charges as per schedule of rates prevailing at the time of completion of work. I under­

stand and accept that the estimated cost, when supplied is only tentative and the rates are also liable to revision

without notice.

4. The material, if published will be suitably acknowledged and provisions of copyright, where applicable, will be complied with.

5. I hereby deposit a sum of Rs.---------------------------------------------- as advance.

Yours faithfully,

Local Address. FOR OFFICE USE Advance received vide receipt No.------------------------------------dated--------------------------for Rs.------------------------ Service charges have come to Rs.------------------------------------------------------------------------------------------------------

Date [No. F. 16-2/94-RM]

NATHU SINGH, Director of Archives Printed by the Manager. Gent, of India Press, Ring Road, New Delhi-110064 and Published by the Controller of Publications, Delhi-110054, 1999