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(1) The records officer of the records creating agency shall ensure that the file is recorded after the action is completed and such recorded file shall be retained in the agency for the period as specified in the retention schedule. (i) (iii) (iii) Recording of file, noting of classification, indexing, stitching, marking the movement of files, the records officer shall ensure the maintenance of index, list and record of files, in the form as specified in Schedule-8; (iv) The records officer shall ensure that the files kept for permanent retention are periodically checked and kept in functional order; (v) After 25 years the records shall be transferred to the National Archives of India or as the case may be, the Archives of the Union territory; (vi) The records officer shall issue a certificate of record to the effect that the records to be transferred for permanent retention are in good condition.