The Finance Officer

The Finance Officer

1. (1) The Finance Officer shall be appointed by the Vice-Chancellor in such manner and on such terms and conditions as may be prescribed by the Regulations.
2. (2) The Finance Officer shall be the ex-officio Secretary of the Finance Committee and shall—
   • (a) exercise general supervision over the funds of the University and shall advise it as regards its financial policy; and
   • (b) perform such other financial functions, as may be assigned to him by the Vice-Chancellor or as may be prescribed by the Statutes or the Regulations.
3. (3) Subject to the control of the Vice-Chancellor, the Finance Officer shall—
   • (a) hold and manage the property and investments of the University including trust and endowed property;
   • (b) ensure that the limits fixed by the Finance Committee for recurring and non-recurring expenditure for a year are not exceeded and that all moneys are expended on the purposes for which they are granted or allotted;
   • (c) be responsible for the preparation of annual accounts and the budget of the University and for their presentation to the Finance Committee;
   • (d) keep a constant watch on the state of the cash and bank balances and on the state of investments;
   • (e) watch the progress of the collection of revenue and advise on the methods of collection employed;
   • (f) ensure that the registers of buildings, land, furniture and equipment are maintained up-to-date and that the stock-checking of equipment and other consumable materials in all offices, colleges, workshops and stores of the University is conducted;
   • (g) bring to the notice of the Vice-Chancellor any unauthorised expenditure and other financial irregularities and suggest appropriate action to be taken against persons at fault; and
   • (h) call for from any office, department, college, centre or institution, under the University, any information or returns that he may consider necessary for the performance of his duties.
4. (4) Any receipt given by the Finance Officer or the person or persons duly authorised in this behalf by the Finance Officer for any money payable to the University shall be sufficient discharge for payment of such money.