Chapter III AUTHORITIES, OFFICERS AND CHANCELLOR OF THE UNIVERSITY

The following shall be the authorities of the University, namely:— (a) The Board of Management; (b) The Academic Council; (c) The Board of studies; (d) Finance Committee; and (e) such other authorities as may be declared by the Statutes to be the authorities of the University.

The following shall be the teachers of the University, namely:— (a) Professors; (b) Associate Professors; (c) Readers or Assistant Professors or Workshop superintendent; (d) Lecturers; and (e) such other teachers as may be prescribed to be the teachers of the University.

The following shall be the officers of the University, namely:— (a) The Vice-Chancellor; (b) The Registrar; (c) The Comptroller of Finance; (d) The Controller of Examinations; (e) The Dean of Students Welfare; (f) The Librarian; and (g) such other officers as may be declared by the Statutes.

(1) The Governor of Orissa shall be the Chancellor of the University. (2) The Chancellor shall by virtue of his office be the Head of the University and shall when present, preside over the convocations of the University convened for the purpose of conferring degrees or for any other purpose. (3) Every proposal for conferment of an honorary degree shall be subject to confirmation by the Chancellor. (4) The Chancellor shall decide all disputes with regard to the election or nomination of members of the authorities of the University and such other matters as may be referred to him and his decision shall be final. (5) The Chancellor shall have the right— (a) to make an inspection or cause an inspection to be made by such person or persons as he may direct of the University, its buildings, laboratories, workshops and equipment and Departments or schools of the University and of any examination, teaching or other work conducted or done by the University, and (b) to make an enquiry or cause an enquiry to be made, in like manner, in respect of any matter connected with the University, and in every such case, he shall give notice to the Vice-Chancellor of the University to make an inspection or enquiry or to cause an inspection or enquiry to be made and the University shall be entitled to be represented thereat: Provided that the person entrusted with such enquiry or inspection by the Vice-Chancellor shall not be below the rank of Registrar. (6) The Chancellor may, with reference to the result of such inspection or enquiry, direct the concerned authority or authorities of the University or the Vice-Chancellor, as the case may be, to take such remedial measures as he deems necessary within such period, not being later than six months from the date of receipt of the direction, as he may fix in that behalf. (7) The concerned authority or authorities of the University or the Vice-Chancellor, as the case may be, shall report to the Chancellor such action, if any, as they have taken or propose to take consequent upon the result of such inspection or enquiry and such report shall be submitted to the Chancellor within the period fixed by him under sub-section (6). (8) If the concerned authority or authorities of the University or the Vice-Chancellor, as the case may be, fails to comply with the direction issued by the Chancellor within the period fixed under sub-section(6) or within such further period not being later than three months as the Chancellor may allow in that behalf, the Chancellor may take such remedial measures or pass such order as he deems proper. (9) The Chancellor shall be competent to issue directions or instructions consistent with the provisions of this Act, Statutes, Regulations or Rules on any matter connected with the University when any authority or Vice-Chancellor fails to act in accordance with the provisions of the Act, Statutes, Regulations or Rules. (10) The Chancellor may direct or instruct in writing to annul any proceeding of the Board of Management, Academic Council or any other authority which is not in conformity with this Act, Statutes, Regulations, Rules or the directions issued under sub-section (9): Provided that before making any such order he shall call upon the authority concerned to show cause as to why such an order shall not be made and if any cause is shown within a reasonable time, he shall, after giving an opportunity of hearing as deemed proper, consider the same. (9) The Chancellor shall be competent to issue directions or instructions consistent with the provisions of this Act, Statutes, Regulations or Rules on any matter connected with the University when any authority or Vice-Chancellor fails to act in accordance with the provisions of the Act, Statutes, Regulations or Rules. (10) The Chancellor may direct or instruct in writing to annul any proceeding of the Board of Management, Academic Council or any other authority which is not in conformity with this Act, Statutes, Regulations, Rules or the directions issued under sub-section (9): Provided that before making any such order he shall call upon the authority concerned to show cause as to why such an order shall not be made and if any cause is shown within a reasonable time, he shall, after giving an opportunity of hearing as deemed proper, consider the same.

(1) The Vice-Chancellor shall be appointed by the Chancellor from among technical education experts from out of a panel of three names, recommended by a Committee appointed by him, who are not members of the Committee : Provided that the first Vice-Chancellor shall be appointed by the Chancellor from a panel of three names recommended by the Government. (2) The Committee referred to in sub-section (1) shall consist of three members of whom one shall be nominated by the University Grants Commission, one shall be elected by the Board and the remaining member shall be nominated by the Government, and the Chancellor shall appoint one of the members to be the Chairman of the Committee: Provided that no person shall be eligible to be a member of the Committee if he is a member of any of the authorities of the University or an employee of the University. (3) The Committee shall make the required recommendation within a period of three months from the date of its appointment, failing which, another such Committee shall be appointed by the Chancellor to make the required recommendation to the Chancellor, who shall appoint a Vice-Chancellor accordingly. (4) No person who has completed sixty-five years of age shall be eligible to hold the office of the Vice-Chancellor. (5) The Vice-Chancellor shall hold office for a term of three years from the date on which he enters upon his office and shall be eligible for reappointment by the Chancellor for another term or till he attains the age of sixty-five, whichever is earlier, without following the procedure specified in sub-section (1). (6) The remuneration payable to and other conditions of service of the Vice-Chancellor shall be determined by the Chancellor: Provided that the remuneration and other conditions of service shall not be varied to the disadvantage of the Vice-Chancellor during his tenure as such.

(1) The Vice-Chancellor shall be the principal academic and executive officer of the University and all other officers of the University shall be subject to general supervision and control of the Vice-Chancellor. (2) The Vice-Chancellor shall be the Chairman of the Board and the Academic Council and shall be entitled to be present at, and to address, any meeting of any authority of the University, but shall not be entitled to vote thereat unless he is a member of the authority concerned. (3) It shall be the duty of the Vice-Chancellor to ensure that the provisions of this Act, the Statutes, Regulations and Rules are observed and he shall have all the powers as necessary for this purpose. (4) The Vice-Chancellor shall have the right of visiting and inspecting schools and Departments of the University. (5) If the Vice-Chancellor is of the opinion that any order or decision which is required to be passed or made by any authority of the University is necessary to be passed or made immediately and it is not practicable to convene a meeting of the said authority for that purpose, he may pass such order or take such decision as he deems proper and place the matter before the said authority at its next meeting for ratification, and where the authority differs from the Vice-Chancellor, the matter shall be referred to the Chancellor whose decision thereon shall be final. (6) Subject to the provisions of this Act, Statutes, Regulations and Rules the Vice-Chancellor shall have the power, — (a) to make appointment to posts below the rank of Assistant Registrar and of non-teaching employees or to such posts as may be prescribed and specify their duties; (b) to suspend, dismiss or otherwise punish any employee of the University below the rank of Assistant Registrar including non-teaching employees; and (c) to take disciplinary action against students of the University: Provided that he may delegate any of the powers under this sub-section to the Registrar except the power to dismiss any employee who has been appointed by the Vice-Chancellor. (7) The Vice-Chancellor shall have the power to convene meetings of the Board or the Academic Council or any other authority of the University. (8) It shall be the duty of the Vice-Chancellor to ensure that the proceedings of the University are carried on in accordance with the provisions of this Act, Statutes, Regulations and Rules, and where the Vice-Chancellor is of the opinion that any proceeding or order of an authority of the University is violative of any provision of this Act, Statutes, Regulations or Rules he may, by an order in writing, stay the operation of such proceeding or order and send a report and make a reference to the Chancellor for a final decision in accordance with the provisions of sub-section (4) of section 10. (9) The Vice-Chancellor shall exercise such other powers and perform such other functions as may be prescribed. (10) In the event of absence of the Vice-Chancellor from the headquarters or during his inability to act due to reasons like illness, the Chancellor may make such arrangement for performance of the duties of the Vice-Chancellor as he may deem fit. (11) In the event of the occurrence of vacancy in the office of the Vice-Chancellor by reason of death, resignation or otherwise, the Chancellor may appoint any Professor of Engineering discipline based on seniority to act as Vice-Chancellor until a regular appointment of Vice-Chancellor is made in accordance with the provisions of section 11 : Provided that the period of such interim arrangement shall not exceed six months.

(1) The Registrar shall be a whole time officer of the University and shall be appointed by the Board for such period and on such terms and conditions as may be prescribed by Statutes. (2) The Registrar shall be responsible for – (a) the custody of the records and the common seal of the University; (b) maintaining a permanent record of the academic performance of students of the University including the courses taken, grades obtained, degrees awarded, prizes or other distinctions won and any other items pertaining to the academic performance of the students ; and (c) execute all contracts on behalf of the University. (3) The Registrar shall exercise such other powers and perform such other duties as may be imposed on him by Statutes. (4) All suits and other legal proceedings by or against the University shall be instituted by or against the Registrar.

(1) The Comptroller of Finance shall be appointed by the Chancellor in consultation with the Government from among the officers of the Orissa Finance Service and shall be a whole time officer of the University. (2) The salary, allowances and other dues of the Comptroller of Finance shall be paid by the University. (3) The Comptroller of Finance shall, subject to the control of the Vice-Chancellor — (a) be responsible for the proper investment of the funds of the University; (b) exercise general supervision of such funds; (c) tender advice with regard to financial transactions of the University; (d) be responsible for preparation and presentation of the annual financial estimate and statements of accounts for presentation by the Vice-Chancellor before the Board ; (e) ensure that all moneys are expended for the purpose for which they are granted or allotted by the appropriate authority; (f) examine the statements of accounts of the University and submit a report on such examination to the Board; and (g) shall exercise such other powers and perform such other functions as may be prescribed. (4) The Comptroller of Finance shall be responsible to the Vice-Chancellor for ensuring that no expenditure outside the budget is incurred by the University other than by way of investments and shall disallow any expenditure which is not permissible under the Statutes. (5) The Comptroller of Finance shall have the right to speak and otherwise take part in the proceedings of the Board as and when required, and in all such cases, his or her advice shall be recorded in the proceedings of the Board, as the case may be, but he or she shall not be entitled to vote. (2) The salary, allowances and other dues of the Comptroller of Finance shall be paid by the University. (3) The Comptroller of Finance shall, subject to the control of the Vice-Chancellor — (a) be responsible for the proper investment of the funds of the University; (b) exercise general supervision of such funds; (c) tender advice with regard to financial transactions of the University; (d) be responsible for preparation and presentation of the annual financial estimate and statements of accounts for presentation by the Vice-Chancellor before the Board ; (e) ensure that all moneys are expended for the purpose for which they are granted or allotted by the appropriate authority; (f) examine the statements of accounts of the University and submit a report on such examination to the Board; and (g) shall exercise such other powers and perform such other functions as may be prescribed. (4) The Comptroller of Finance shall be responsible to the Vice-Chancellor for ensuring that no expenditure outside the budget is incurred by the University other than by way of investments and shall disallow any expenditure which is not permissible under the Statutes. (5) The Comptroller of Finance shall have the right to speak and otherwise take part in the proceedings of the Board as and when required, and in all such cases, his or her advice shall be recorded in the proceedings of the Board, as the case may be, but he or she shall not be entitled to vote.

(1) The Controller of Examinations shall be appointed by the Board from amongst the Readers or Assistant Professors of the University or Readers of the other Technical Institutes or other Universities for a period of three years only and shall be a whole-time officer of the University. (2) The Controller of Examination shall perform such duties as may be assigned, from time to time by the Board or the Vice-Chancellor and shall be responsible for the preparation of question papers, fixation of time schedule for the examination, valuation , publication of results, issue of certificates and such other works related to examinations. (3) The Controller of Examinations shall be in-charge of conduct of examinations of the University and matters relating thereto and shall perform such other duties as may be prescribed or may be required by the Vice-Chancellor.

(1) The Dean of the Students’ welfare shall be a whole-time officer of the University and shall be appointed by the Board. (2) The selection, terms of office, emoluments and other conditions of service of the Dean of the Students’ welfare shall be such as may be prescribed by the Statutes. (3) He shall exercise such powers as may be prescribed by the Statutes, Rules and Regulations, from time to time.

Notwithstanding anything contained in sections 13 and 14, the first Registrar and the first Comptroller of Finance, shall be appointed by the Chancellor on recommendation of the Government.

The appointments of the Vice-Chancellor, Registrar and Comptroller of Finance shall be notified in the Gazette.

(1) The Board shall be the apex Executive Body of the University and shall be in-charge of the general management and administration (including the revenue and property) of the University. (2) The Board shall be composed of the following members, namely : — (a) Ex-officio members:– (i) the Vice-Chancellor of the University as Chairman; (ii) the Secretary to Government, Industries Department; (iii) the Secretary to Government, Finance Department ; (iv) the Director of Technical Education and Training, Orissa; (v) the Vice-Chancellor of the Biju Patnaik University of Technology, Orissa ;and (vi) The Registrar of the University as Convener-cum-Secretary. (b) Other members:– (i) two persons from among the Professors of the University, nominated by the Vice-Chancellor on seniority cum rotation basis; (ii) two faculty members of the Academic Council, elected by the members thereof ; (iii) two eminent persons who are Alumni of the University College of Engineering, Burla or Veer Surendra Sai University of Technology Burla, as the case may be who have achieved excellence in the fields of academic or technical education or in the field of Industry to be nominated by the Chancellor; (iv) one Professor or Director of a premier technical education institution like Indian Institute of Technology, Indian Institute of Engineering Science and Technology or National Institute of Technology nominated by the Chancellor ; (v) one official representative of the Council nominated by it ; (vi) one official representative of the University Grants Commission; and (vii) two members of Orissa Legislative Assembly. (3) The term of office of the members of the Board, other than the ex-officio members, shall be three years from the date of their nomination or election, as the case may be, and they shall not be eligible for renomination or re-election for the next consecutive term. (4) The Secretary to Government in a Department may nominate any officer not below the rank of a Joint Secretary to attend any or all the meetings of the Board and the officer so nominated shall have all the powers and privileges of the members of the Board. (5) The Board shall ordinarily meet once in six months to transact its business. (6) Seven members shall constitute the quorum for the meetings of the Board.

Subject to the provisions of this Act and the Statutes, the Board shall exercise and perform the following powers and functions, namely: — (i) to exercise the executive powers of the University including the general superintendence and control over its Schools, and Departments; (ii) to make Statutes for the consideration and approval of Government; (iii) to hold, control and administer the properties and funds of the University including investment of money in such stocks, funds, shares or securities as deemed fit; (iv) to provide buildings, premises, furniture, apparatus and other requisites for carrying on the work of the University and to that end enter into, vary, carry out and cancel contracts on behalf of the University; (v) to specify the form and use of the common seal of the University; (vi) to establish, maintain and manage departments and other advanced centers of learning as it may, from time to time, deem necessary; (vii) to appoint teachers and officers of and above the rank of an Assistant Registrar and to prescribe their duties; (viii) to create teaching, technical, administrative, ministerial and other necessary posts; (ix) to suspend, discharge, dismiss or otherwise take disciplinary action against teachers and officers of and above the rank of Assistant Registrar; (x) to fix and regulate the fees payable by the students subject to such instructions as may be issued by the Central Government or the Council or the University Grants Commission; (xi) to create research fellowships, honorary or otherwise; (xii) to create fellowships, scholarships, studentships, bursaries, medals and prizes on the recommendation of the Academic Council; (xiii) to exercise supervision and control over the residence and discipline of students; (xiv) to consider and pass the financial estimates, the annual accounts, together with the audit report and the annual report of the University in accordance with the provisions of the Statutes made in this behalf; (xv) to have overall supervision over the conduct of examinations and approval and publication of the results thereof; (xvi) to appoint members to the Faculties and Board of Studies; (xvii) to delegate any of its powers to the Vice-Chancellor or any other authority or officer as it may deem fit; (xviii) to accept grants, endowments, bequests, donations and transfers of movable and immovable properties to the University on its behalf; (xix) to negotiate with other Universities for the recognition of the examinations of the University; and (xx) to exercise such other powers and perform such other duties as may be prescribed by Statutes.

(1) The Academic Council shall be the principal academic body of the University and, subject to the provisions of this Act and the Statutes, it shall coordinate and exercise general supervision over the academic programmes and policies of the University and shall be responsible for the maintenance of standards of instruction, research, education and examination within the University and shall exercise such powers and perform such other duties as may be conferred on it by Statutes. (2) The Academic Council shall consist of the following members, namely:— (a) Ex-officio members:– (i) the Vice-Chancellor of the University as Chairman; (ii) All the Deans and Head of the Departments or Schools and Controller of Examinations of the University; (iii) One Professor from each of the departments by rotation for a period of one year according to seniority; (iv) Two Readers and two Lecturers of the University by rotation for a period of one year according to seniority; (b) Other members:– (i) One Professor from Indian Institute of Technology, Bhubaneswar (to be nominated by the Board); (ii) One Professor from National Institute of Technology, Rourkela (to be nominated by the Board); (iii) One professor from Biju Patnaik University of Technology, Orissa (to be nominated by the Academic Council); (iv) One post-graduate student, two undergraduate students and one outstanding student sports person (to be nominated by the Vice Chancellor on the basis of merit); and (v) Dean of Academic Affairs of the University who will be the member secretary. (3) The term of the nominated members of the Academic Council shall be of two years and one year for the student members. (4) The Vice-Chancellor shall convene the meetings of the Academic Council at least twice a year.

Subject to the provisions of this Act and of the Statutes, the Academic Council shall have the following powers and functions, namely: — (i) to advise the Board on all academic matters ; (ii) to make regulations and to amend or repeal the same, on the following matters, namely:— (a) prescribing courses of studies and schemes of examinations, (b) conducting annual review of courses offered, contents of curriculum and prescribing new courses to be introduced keeping in view the needs of the industry and prescribing modifications in curriculum, (c) prescribing qualifications for admission of students to various courses of studies, to research degrees and to the examinations and the conditions under which exemptions may be granted, (d) prescribing the standards of evaluation of the performance of students and classification of students on the basis of their performance in the examinations, (e) prescribing the conditions for admission of candidates for research degrees and the requirements for the award of such degrees, (f) prescribing the qualifications for recognition of teachers and scientists as supervisors for research, (g) prescribing the equivalence of examinations, degrees, diplomas and certificates of other Universities, (h) prescribing the qualifications of teachers in conformity with the recommendations of the Council, and (i) prescribing the norms for the upgradation of teaching posts; (iii) to examine and act upon the recommendations of various Faculties in making Regulations; (iv) to determine what degrees, diplomas and other academic distinctions shall be granted by the University and to award the same; (v) to institute scholarships and fellowships; (vi) to consider the annual reports and to make suggestions thereon to the Board; (vii) to recommend to the Board the conferment of honorary degrees and other distinctions ; (viii) to delegate such of its powers to such Committees, Standing Committees, Sub-Committees or officers of the University as it may consider necessary for discharge of its functions ; and (ix) to exercise such other powers and perform such other functions as may be prescribed by Statutes.

(1) There shall be Board of Studies for each branch or discipline of Study or branches of study as the Academic Council may decide. (2) The constitution, powers and functions of the Board of Studies shall be prescribed by the Statutes.

(1) The University shall constitute such number of schools as may be prescribed by the Statutes from time to time and each of such schools shall, subject to control of Academic Council, be responsible for the co-ordination of study and research in the branches coming under its purview. (2) Subject to the provisions of this Act, each school shall exercise such powers and perform such duties as may be prescribed by the Statutes. (3) There shall be a Dean for each school, who shall be nominated by the Vice-Chancellor. (4) The Dean of each school shall be responsible for the due observance of the Statutes, Regulations and Rules in guiding the research activities of faculty. (5) The Dean of school shall hold office for a term of three years.