Returns to be filed with the Registrar

The Orissa Self-Help Co-Operatives Act, 2001

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Chapter 6 ACCOUNTABILITY

Statutory text

(1) Within thirty days of the holding the annual general body meeting, every Co-operative shall file the following returns with the Registrar, namely:-
- (a) annual report of activities;
- (b) annual audited financial statements of accounts with auditor's report;
- (c) statistical statement indicating name of the Co-operative, core services offered by the Co-operative to its members, total number of members as on the last day of the Co-operative business year, total number of employees, total liabilities expressed as-
  - (i) funds from members, and surpluses, and
  - (ii) funds from other external sources as on the last day of the financial year, quantum in rupees of services provided-
- (a) to members, and
- (b) to potential members; and surplus/deficit at the end of Co-operative business year; and
- (d) annual disposal of surplus or management of deficit.
(2) Alongwith the returns specified under sub-section (1), every Co-operative shall furnish the following information to the Registrar, namely:-
- (a) the date of the annual general body meeting at which the returns to be filed with the Registrar were considered and approved;
- (b) the total number of members on the roll of the Co-operative who were eligible to vote on the date of such annual general body meeting;
- (c) the total number of members present at such annual general body meeting;
- (d) list of names of directors, their addresses and their terms of office;
- (e) name and address of the auditor appointed for auditing the current year's accounts; and
- (f) such other information as required by the Registrar which will enable him/her to decide whether the Co-operative has conducted its affairs in accordance with the co-operative principles and the provisions of this Act.
(3) If the returns and information referred to in sub-sections
(1) and (2), are not filed with the Registrar within the time specified under sub-section (1), it shall be treated as an offence under this Act and the Co-operative shall be penalised in accordance with the provisions of this Act.
(4) The Registrar shall submit an annual report to the Government by the first day of each calendar year, containing statistical information on the Co-operatives in the State compiled from the returns received, during the previous calendar year, under sub-section (1), with regard to the total number of Co-operatives in the State, their membership, employees, funds, services and surplus/deficit and the report shall also contain information on fees raised under this Act by the Registrar.
(5) A Co-operative may ask in writing to the Registrar seeking a copy of the Registrar's annual report, which shall be made available by the Registrar on reasonable fee, to be decided by the Registrar.

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