Chapter IX PERMISSION, AFFILIATION AND RECOGNITION

Conditions for affiliation and recognition. — The management applying for affiliation or recognition and management whose college or institution has been granted affiliation or recognition, shall give and comply with the following undertaking,—

1. (a) that the provisions of this Act, Statutes, Ordinances, Rules and the Regulations thereunder and the standing orders and directions of the University shall be observed ;
2. (b) that there shall be a separate local managing committee provided for an affiliated college as provided by section 67 ;
3. (c) that the number of students admitted for courses of study shall not exceed the limits prescribed by the University and the Government, from time to time ;
4. (d) that there shall be suitable and adequate physical facilities such as building, laboratories, libraries, books, equipments required for teaching and research, hostels, gymnasium, as may be prescribed by Statutes ;
5. (e) that the financial resources of the college or institution shall be such as to make due provision for its continued maintenance and working ;
6. (f) that the strength and qualifications of teaching and non-teaching staff of the affiliated colleges and recognised institutions and the emoluments and the terms and conditions of service of the staff of affiliated colleges shall be such as prescribed by the University and which shall be sufficient to make due provision for courses of study, teaching or training or research, efficiently ;
7. (g) that the services of all teaching and non-teaching employees and the facilities of the college to be affiliated shall be made available for conducting examinations and for promoting other activities of the University ;
8. (h) that the directions, and orders issued by the Chancellor, Vice-Chancellor and other officers of the University in exercise of the powers conferred on them under the provisions of this Act, Statutes, Ordinances, Rules and Regulations shall be complied with;
   • (i) that there shall be no transfer of the management without previous permission of the University ;
9. (j) that the college or institution shall not be closed without previous permission of the University ;
10. (k) that in the event of disaffiliation or derecognition or closure of the college or institution under section 74, all the assets of the college or institution including building and equipment which have been constructed or created out of the amount paid as a grant-in-aid by the Government or the University Grants Commission shall vest in the Government.

1. (1) The University shall prepare a perspective plan for educational development for the location of institutions of higher learning in a manner ensuring equitable distribution of facilities of Health Sciences Education having due regard, in particular, to the needs of unserved and under developed areas within the jurisdiction of the University. Such plan shall be prepared by the Academic Council and shall be placed before the Senate through the Management Council and shall be updated every five years.
2. (2) No application for opening a new college or institution of higher learning which is not in conformity with such plan, shall be considered by the University.
3. (3) The management seeking permission to open a new college or institution of higher learning shall apply in the prescribed form to the Registrar of the University before the last day of October of the year preceding the year from which the permission is sought.
4. (4) All such applications received within the aforesaid prescribed time-limit shall be scrutinised by the Planning Board and be forwarded to the Government with the approval of the Management Council on or before the last day of December of the year, with such recommendations (duly supported by relevant reasons) as are deemed appropriate by the Management Council.
5. (5) Out of the applications recommended by the University, the Government may grant permission to such institutions as it may consider right and proper in its absolute discretion, taking into account the Government’s budgetary resources, the suitability of the managements seeking permission to open new institutions and the State level priorities with regard to location of institutions of Health Sciences learning : Provided however that, in exceptional cases and for the reasons to be recorded in writing, any application not recommended by the University may be approved by the State Government for starting a new college or institution of Health Sciences learning.
6. (6) No application shall be entertained directly by the Government for the grant of permission for opening a new college or institution of Health Sciences learning.

1. (1) On receipt of the permission from the Government under section 64, the Academic Council of the University shall consider grant of first time affiliation to the new college or institution by following the prescribed procedure given in sub-section
2. (2) and after taking into account whether, and the extent to which, the stipulated conditions have been fulfilled by the college or institution. The decision of the Academic Council in this regard shall be final.
3. (2) For the purpose of considering the application for the grant of affiliation, the Academic Council shall cause an inquiry by a committee constituted for the purpose by it.
4. (3) The Academic Council shall decide,—
   • (a) whether affiliation should be granted or rejected ;
   • (b) whether affiliation should be granted in whole or part ;
   • (c) subjects, courses of study, the number of students to be admitted ;
   • (d) conditions, if any, which may be stipulated, while granting, or for granting the affiliation.
5. (4) The Registrar shall communicate the decision of the Academic Council to the applicant management with a copy to the Secretary, Medical Education and Drugs Department, and if the application for affiliation is granted, along with an intimation regarding,—
   • (a) the subjects and courses of study approved for affiliation ;
   • (b) the number of students to be admitted ;
   • (c) the conditions, if any, subject to the fulfilment of which the approval is granted.
6. (5) The procedure referred to in sub-sections
7. (1) to
8. (6) of section 64 shall apply, mutatis mutandis, for the permission to open new courses, additional faculties, new subjects and additional divisions.
9. (6) No student shall be admitted by the college or institution unless the first time affiliation has been granted by the University to the college or institution.
10. (7) The procedure referred to in sub-sections
11. (1) to
12. (4) shall apply, mutatis mutandis, for the consideration of continuation of affiliation, from time to time.

1. (1) The management of an institution actively conducting research or specialised studies for a period not less than five years, and seeking recognition, shall apply to the Registrar of the University with full information regarding the following matters, namely :—
   • (a) the constitution and personnel of the management ;
   • (b) the subjects and courses of study for which recognition is sought ;
   • (c) the accommodation, equipment and the number of students for whom provision has been made ;
   • (d) the staff, permanent, visiting and honorary, of the institution, recognised for guiding research or recognizable for the purpose by the University; their experience, evidence of research work carried out at the institution, publications, reports, monographs, books published by the institution ;
   • (e) the fees levied, or proposed to be levied, and the provisions made for capital, expenditure on building equipment and for the continued maintenance and efficient working of the institution.
2. (2) Before considering such an application, the Planning Board may call for any further information which it thinks necessary.
3. (3) If the Planning Board decides to consider the application, it may direct a local inquiry to be made by a competent person or persons having specialised knowledge in the subject or field concerned. After considering the report of such inquiry, and making such further inquiry, as it may think necessary, the Planning Board shall submit to the Academic Council the proposal to grant or reject the application, in part or in whole.
4. (4) The Academic Council shall after considering the proposal submitted by the said Board, may, either grant or reject it.

Local managing or advisory committee of an affiliated college

1. (1) There shall be a separate local managing committee for every affiliated college or institution, consisting of the following members :—
   • (a) president or chairman of the management—Chairperson ;
   • (b) secretary of the management or secretary’s nominee ;
   • (c) three local members representing different fields of the area nominated by the management ;
   • (d) three teachers, elected by the teachers of the college or institution ;
   • (e) one non-teaching employee, elected by the non-teaching employees of the college or institution ;
   • (f) Principal, Member-Secretary.
2. (2) For a college or institution managed and maintained by the State Government or local authority, the Local Advisory Committee shall consist of the following members :—
   • (i) three persons each representing Director of Medical Education and Research, Director of Health Services and Director of Ayurveda ;
   • (ii) three teachers, elected by the teachers of the college or institution ;
   • (iii) one non-teaching employee, elected by the non-teaching employees of the college or institution ;
   • (iv) Principal, Member-Secretary.
3. (3) The Local Managing or Advisory Committee shall meet atleast twice a year.
4. (4) Members elected or nominated shall have a term of five years.
5. (5) The powers and duties of the Local Managing or Advisory Committee shall be to,—
   • (a) prepare the budget and financial statement of the college or institution ;
   • (b) recommend to the management the creation of the teaching and other posts ;
   • (c) determine the programme of instruction and internal evaluation and to discuss the progress of studies in the college ;
   • (d) make recommendations to the management for the improvement of the standard of teaching in the college or institution ;
   • (e) formulate proposals of new expenditure not provided for in the college budget ;
   • (f) advise the principal regarding the intake capacity of various classes, preparation of time-tables, distribution of the available teaching work-load and such other matters relating to the internal management of the college and discipline of the college students as may be referred to it by the principal, from time to time ;
   • (g) consider and make recommendations on the inspection report, if any ;
   • (h) consider and make recommendations on the report of the local inquiry committee, if any ;
     • (i) prepare the annual report on the work done by committee for the year ending on the thirtieth June and submit the same to the management, the Management Council of the University and to the Director ;
   • (j) perform such other duties and exercise such other powers as may be entrusted by the management and the University.

The affiliated college or recognised institution may apply for continuation of affiliation or recognition for the courses of study for which affiliation or recognition was granted ordinarily six months prior to the date of expiry of such affiliation or recognition.

Extension of affiliation or recognition The affiliated college or recognised institution may apply for affiliation or recognition for additional courses of study.

Permanent affiliation and recognition The affiliated college or recognised institution with at least six years standing as an affiliated college or recognised institution may apply for permanent affiliation or recognition. The Planning Board shall consider and scrutinise the application and make recommendation to the Academic Council. If the Academic Council is satisfied that the affiliated college or recognised institution has fulfilled all the conditions of affiliation or recognition satisfactorily and has attained high academic and administrative standards as prescribed by the University, from time to time, the Academic Council shall grant permanent affiliation or recognition to the college or institution, as the case may be.

1. (1) A University department or institution, affiliated college or recognised institution may apply to the University for grant of autonomous status. The Management Council on the recommendation of Academic Council may confer the autonomous status.
2. (2) The autonomous department or institution or college or recognised institution, may constitute its authorities or bodies and exercise the powers and perform the functions and carry out the administrative, academic, financial and other activities of the University, as prescribed.
3. (3) The autonomous department or institution or college or recognised institution may prescribe its own courses of study, evolve its own teaching methods and hold examinations and tests for students receiving instruction in it and award degrees or certificates of its own. Autonomous department or institution or college or recognised institution shall function with the objectives of promoting academic freedom and scholarship on the part of teachers and students which are essential to the fostering and development of an intellectual climate conducive to the pursuit of scholarship and excellence.

1. (1) Every affiliated college and recognised institution shall furnish such reports, returns and other particulars as the University may require for enabling it to judge the academic standards and standards of academic administration of the college or recognised institution.
2. (2) The Vice-Chancellor shall cause every University department or institution, affiliated college or recognised institution to be inspected; at least once in every three years, by one or more committees appointed by him in that behalf which shall consist of the following members, namely :—
   • (a) a Dean, nominated by the Vice-Chancellor-Chairperson;
   • (b) one expert, not connected with the University, nominated by the Academic Council;
   • (c) one expert, to be nominated by the Management Council : Provided that, no member on such committee shall be connected with the management of college or the institution concerned.
3. (3) The committee shall submit its report to the Vice-Chancellor for consideration and for further action as may be necessary.

1. (1) If an affiliated college or recognised institution fails to comply with the conditions of affiliation or recognition as provided in section 63 or to allow the local managing or advisory committee as provided in section 67 to function properly or to take action as per directions issued under this Act or if it is conducting the college or recognised institution in a manner prejudicial to the interest of the University or the standards laid down by it, the Planning Board may issue a notice to the management to show cause as to why the privileges conferred on the college or recognised institution by affiliation or recognition should not be withdrawn in part or in whole or modified.
2. (2) The Planning Board shall mention in the notice, the grounds on which it proposes to take the action, as proposed in sub-section
3. (1) and shall send a copy of the notice to the principal of the college, or head of recognised institution. It shall also specify in the notice, the period, being a period which shall not be less than thirty days, within which the management should file its written statement in reply to the notice.
4. (3) On receipt of such written statement or on expiry of the period specified in the notice issued under sub-section (1), the Planning Board shall place before the Academic Council, the notice and the written statement, if any, with or without the motion for withdrawal or modification of such privileges.
5. (4) The Academic Council shall, having regard to the interest of students studying in the colleges or recognised institutions, recommend to the Vice-Chancellor the action to be taken in this behalf and the Vice-Chancellor shall, thereafter, proceed to implement the recommendations.

1. (1) No management of a college or recognised institution shall be allowed to close down the college or recognised institution without prior permission of the State Government.
2. (2) The management desirous of closing down the college or recognised institution shall apply to the University on or before the first day of August of the preceding year, stating fully the grounds for closure, and pointing out the assets in the form of buildings and equipments, their original cost, the prevailing market value and the grants so far received by it either from the University Grants Commission, the Government or from public funding agencies.
3. (3) On receipt of such an application, the Academic Council shall cause to make inquiries as it may deem fit, to assess and determine whether the college or recognised institution be permitted to effect the closure. The Academic Council may examine whether the closure should be avoided by providing necessary assistance or taking over of the college or institute by the University or transferring it to another management.
4. (4) If the Academic Council decides to recommend the closure, it shall prepare and submit to the Management Council, a report on the extent of damages or compensation to be recovered from the management and whether the assets created utilising the funds provided by the University Grants Commission, the Government or other public funding agencies, be transferred to the University or other management and the payment of compensation to the teachers and the staff retrenched.
5. (5) The Academic Council shall, with prior concurrence of the Management Council and approval of the Government, then decide whether the affiliated college or recognised institution be permitted the closure.
6. (6) If the University decides to take over the college or recognised institution or transfer the same to another management, the procedure to be followed shall be such as may be prescribed by Statutes.
7. (7) The procedure to effect the closure shall be in phases, so as to ensure that the students already admitted to the college or recognised institution are not affected, and that the first year shall be closed first and no new admissions shall be effected. The procedure to phase out the closure shall be such as may be prescribed by Statutes.