Chapter VIII COMMITTEES

1. (1) Library Committee.—
   • (a) There shall be a library committee for administering, organising and maintaining the libraries and library services of the Univesrsity. It shall consist of the following members, namely :—
     • (i) the Vice-Chancellor— Chairperson ;
     • (ii) three Deans of faculties, nominated by the Vice-Chancellor ;
     • (iii) three Heads of University institutions or departments, nominated by the Vice-Chancellor ;
     • (iv) two teachers, nominated by the Academic Council, from amongst its members ;
     • (v) the Registrar ;
     • (vi) the Librarian— Secretary;
   • (b) All members of the Library Committee, other than the ex-officio members, shall hold office for a period of five years and shall not be eligible for re-nomination thereafter ;
   • (c) The duties of the Committee shall be as follows :—
     • (i) to provide for proper organisation and functioning of the library documentation services and updating the stock of books ;
     • (ii) to provide for modernisation and improvement of library and documentation services ;
     • (iii) to recommend to the Management Council fees and other charges for the use of library services by students and others ;
     • (iv) to prepare the annual budget and proposals for development of the library, for approval of the Management Council ;
     • (v) to submit the annual report on the functioning of the library.
2. (2) Finance and Accounts Committee.—
   • (a) There shall be a Finance and Accounts committee consisting of the following members, namely :—
     • (i) the Vice-Chancellor—Chairperson ;
     • (ii) the Pro-Vice-Chancellor ;
     • (iii) one person, nominated by the Government, not below the rank of Deputy Secretary ;
     • (iv) the Director of Accounts and Treasuries or Director’s representative, not below the rank of a Joint Director of Accounts and Treasuries ;
     • (v) three persons, nominated by the Academic Council from amongst its members ;
     • (vi) three persons, nominated by the Management Council from amongst its members ;
     • (vii) the Finance and Accounts Officer—Secretary ;
   • (b) The quorum for a meeting of the Committee shall be six;
   • (c) All the members of the Committee other than ex-officio member, shall hold office for a term of five years ;
   • (d) The committee shall meet at least four times a year to examine the accounts, the progress of expenditure and all new proposals involving fresh expenditure in the light of the provisions available ;
   • (e) The annual statement of accounts and the financial estimates (budget) of the University, prepared by the Management Council shall be laid before the Finance and Accounts Committee for consideration and recommendation, and for submission hereafter to the Management Council for such action as it thinks fit ;
   • (f) The budget shall be prepared in the following three distinct parts :—
     • (i) maintenance ;
     • (ii) development ; and
     • (iii) independent project or scheme or collaborative programmes grants ;
   • (g) The Committee shall perform the following additional functions and duties, namely :—
     • (i) recommend to the Management Council the limits for the total recurring and non-recurring expenditure for the year, based on the income and resources of the University, including the proceeds of loans for productive work ;
     • (ii) recommend to the Management Council productive investment and management of the University assets and resources ;
     • (iii) explore the possibilities of, and resort to, augmenting further the resources for the development of the University ;
     • (iv) take necessary steps to have the University accounts audited by auditors appointed by the Management Council ;
     • (v) advise the Management Council on matters related to the administration of the property and the funds of the University ;
     • (vi) insure proper implementation of the Government’s orders issued from time to time, in respect of financial matters ;
     • (vii) advise on financial matters referred to it by the Management Council, Academic Council or any other authority, body or committee or any officer of the University ;
     • (viii) report to the Vice-Chancellor any lapse or irregularity in financial matters which comes to its notice, who may take, suitable prompt actions after assessing the seriousness of the matter or refer it to the Management Council ;
   • (h) The other powers and duties of the committee and the procedure at its meetings shall be such as may be prescribed ;
     • (i) The annual accounts of the University, Colleges and institutions shall be open for audit by the auditors appointed by the Government.
3. (3) Purchase Committee.—
   • (a) There shall be a Purchase Committee for dealing with all matters pertaining to all purchases of the University, in respect of such items where individual cost of each item exceeds rupees one lakh, at a time.
   • (b) The Committee shall consist of the following members, namely :—
     • (i) the Vice-Chancellor—Chairperson ;
     • (ii) three Heads of University institutions or departments, nominated by the Vice-Chancellor ;
     • (iii) two members, nominated by the Management Council, from amongst its members ;
     • (iv) the Registrar ;
     • (v) the Finance and Accounts Officer ;
   • (c) The Finance and Accounts Officer shall ordinarily act as the Secretary of the Purchase Committee. During the period when there is no Finance and Accounts Officer or during the Officer’s absence, the Registrar shall act as the Secretary of the Committee ;
   • (d) The Purchase Committee shall invite the heads of the University institutions or departments for which the purchase is to be made ;
   • (e) All members of the Committee, other than ex officio members, shall hold office for a period of two years ;
   • (f) The powers and duties of the Committee and the procedure for its meetings shall be such as may be prescribed by Statutes.

1. (1) Subject to the provisions of this Act, Statutes and Ordinances, the Vice-Chancellor shall, till the University Grants Commission’s scheme of recruitment becomes operative, appoint according to the order of merit and recommendations made by the selection committee, a University teacher.
2. (2) The selection committee for making recommendations for appointment of University teachers shall consist of the following members :—
   • (a) the Vice-Chancellor or the Pro-Vice-Chancellor upon directions of the Vice-Chancellor— Chairperson ;
   • (b) two persons, nominated by the Chancellor ;
   • (c) the Dean of the faculty concerned ;
   • (d) the Head of the University department or a head of the concerned institution;
   • (e) three experts, nominated by the Management Council out of a panel of not less than six names of experts not connected with the University, recommended by the Academic Council, who have special knowledge of the subject for which the teacher is to be selected;
   • (f) one person belonging to Scheduled Castes or Scheduled Tribes or Other Backward Classes, nominated by the Chancellor : Provided that, a head, referred to in clause (d), who is a reader shall be a member of the selection committee for the selection to the posts of lecturer.
3. (3) The Registrar shall act as the Secretary of the committee.
4. (4) Every post of a University teacher, to be filled by selection, shall be duly and widely advertised, according to the draft approved by the Vice-Chancellor, together with particulars of the minimum and additional qualifications, as prescribed, the emoluments and number of posts to be filled, the number of posts which are reserved for the members of the Scheduled Castes or Scheduled Tribes or Other Backward Classes and reasonable time, to be determined by the Vice-Chancellor, shall be allowed within which the applicants may, in response to the advertisement, submit their applications.
5. (5) The date of the meeting of every selection committee shall be so fixed as to allow a notice of atleast thirty days of such meeting, being given to each member; and the particulars of each candidate shall be sent to each member of the selection committee so as to reach him at least seven days before the date of meeting.
6. (6) The quorum to constitute a meeting of every selection committee shall be four member, of whom, atleast two shall be persons nominated under clause
   • (e) of sub-section
7. (2) : Provided that, for the post of Professor, the selection committee may in preference to the candidates who have applied and appeared before it, recommend for appointment, with all the requisite details, the name of any other person who may not have applied or appeared before it, but who is duly qualified and has to his credit exceptionally high academic achievements or proficiency in the specialisation or has extraordinary academic contribution, to be recorded in writing.
8. (7) If, on a petition by any persons directly affected, or suo motu, the Chancellor, after making or having made such inquiries or obtaining or having obtained such explanations, including explanations from the teachers whose appointments are likely to be affected, as may be or may have been necessary, is satisfied that the appointment of a teacher of the University, made by any authority or officer of the University at any time was not in accordance with the law at that time in force the Chancellor, may, by order, notwithstanding anything contained in the contract relating to the conditions of service of such teacher, direct the Vice-Chancellor to terminate his appointment after giving him one month’s notice or one month’s salary in lieu of such notice, and the Vice-Chancellor shall forthwith comply and take steps for a fresh selection to be made. The person whose appointment has been so terminated shall be eligible to apply again for the same post.
9. (8) Any order made by the Chancellor, under the last preceding sub-section, shall be final and a copy of the order shall be served on the teacher concerned by the Vice-Chancellor within three days from its receipt.
10. (9) It shall be the duty of the Vice-Chancellor to ensure that no payment whatsoever is made to any person, by way of salary or allowance, from the funds of the University, for any period after the termination of his services, and any authority or officer authorising or making any such payment shall be liable to reimburse the amount so paid to the University.

(1)

1. (a) There shall be a selection committee for making recommendations of suitable candidates for appointment to the posts of—
   • (i) Registrar ;
   • (ii) Controller of Examinations ;
   • (iii) Finance and Accounts Officer ;
2. (b) The selection committee shall consist of—
   • (i) the Vice-Chancellor, or the Pro-Vice-Chancellor upon the direction of the Vice-Chancellor—Chairperson ;
   • (ii) two members, nominated by the Management Council, from amongst its members ;
   • (iii) a Dean, not being a member of the Management Council, nominated by the Vice-Chancellor ;
   • (iv) two experts having special knowledge in the field related to the post to be filled, who are not connected with the University, and affiliated college or recognised institution, nominated by the Vice-Chancellor ;
   • (v) one person belonging to Scheduled Castes or Scheduled Tribes or Other Backward Classes, nominated by the Vice-Chancellor;
   • (vi) the Registrar shall act as the member-secretary of the selection committee except where the Registrar is also a candidate for the post. In case when Registrar is also a candidate, any person nominated by the Vice-Chancellor shall act as a member-secretary.

1. (2) The selection committee and mode of appointment of other officers of the University shall be such as may be prescribed by Statutes.
2. (3) The selection committee and mode of appointment for principals, teachers and other employees of affiliated colleges shall be such as may be prescribed.
3. (4) The management of any affiliated college, shall before proceeding to fill in vacancies of teachers and other employees in accordance with the prescribed procedure shall ascertain from the University whether there is any suitable person available on the list of surplus persons maintained by the University for absorption in other colleges and in the event of such person being available, the management shall appoint that person.

In addition to the committees constituted under this Act, the authorities of the University may appoint a committee with suitable terms and reference for any specific task, and such a committee shall consist of members of the same authority constituting such a committee and also of such other persons as that authority may nominate.