Chapter III ARCHIVAL ADVISORY BOARD

Archival Advisory Board.—(1) The Government shall by notification in the Gazette, constitute an Archival Advisory Board for the purposes of this Act.

1. (2) The Board shall consist of the following members, namely:—
   • (a) Minister in charge of State Archives Department .. Chairperson (ex-officio)
   • (b) Secretary, State Archives Department .. Vice-Chairperson (ex-officio)
   • (c) two Members of Legislative Assembly nominated by the Government .. Member
   • (d) an officer not below the rank of Joint Secretary, Cultural Affairs Department .. Member (ex-officio)
   • (e) an officer not below the rank of Joint Secretary, Personnel and Administrative Reforms Department .. Member (ex-officio)
   • (f) an officer not below the rank of Joint Secretary, Finance Department .. Member (ex-officio)
   • (g) an officer not below the rank of Joint Secretary, Local Self Government Department .. Member (ex-officio)
   • (h) an officer not below the rank of Joint Secretary, Home Department .. Member (ex-officio)
     • (i) an officer not below the rank of Joint Secretary, Law Department .. Member (ex-officio)
   • (j) Director, State Archeological Department .. Member (ex-officio)
   • (k) Director, Museums and Zoos Department .. Member (ex-officio)
   • (l) an archivist nominated by the Government having a degree in History from a recognised University and Diploma/Degree in Archives recognised by the Central/State Government .. Member
   • (m) a person nominated by the Government having a degree or Post Graduation in Information Technology from a recognised University .. Member
   • (n) a person nominated by Government having Post Graduate Degree or Doctorate in History from a recognised University .. Member
   • (o) a person nominated by Government having Post Graduate Degree or Doctorate in Manuscriptology from a recognised University .. Member
   • (p) Director, State Archives Department .. Member Secretary (ex-officio)

Term of Board.—(1) The members nominated to the Board shall hold the office for the period fixed by the Government, not exceeding three years, from the date of notification constituting the board.

1. (2) The nominated members shall be eligible for re-appointment: Provided that no person shall be nominated as a member for more than two consecutive terms.
2. (3) The members of the board shall continue to hold office until a new board is constituted subject to the provisions of this Act and rules made thereunder.
3. (4) A member nominated to fill a casual vacancy shall continue for the remaining term of the member in whose place he is nominated.
4. (5) A nominated member may resign his office by writing addressed to the Government, but he shall continue his office until his resignation is accepted by the Government.
5. (6) No act or proceedings of the Board shall be deemed to be invalid by reason of any defect or irregularity in its constitution or on the ground of existence of any vacancy in the office of any member.
6. (7) The Board shall determine its own procedure for the conduct of its business.
7. (8) The allowances of the nominated members shall be such as may be prescribed.

Meeting of the Board.—(1) The Board shall meet in such place and time as decided by the Chairperson: Provided that the period between two consecutive meetings shall not exceed six months.

1. (2) The Chairperson shall preside over the meeting of the board. In the absence of the Chairperson, the Vice-Chairperson and in the absence of both the Chairperson and the Vice-Chairperson, any member present from amongst themselves, shall preside over the meeting.
2. (3) The quorum for the meeting of the Board shall be one fourth of the total number of members.

Functions of the Board.—The Board shall perform the following functions, namely:—

1. (a) rendering guidelines in the matters relating to administration, management, preservation and use of public records;
2. (b) formulating guidelines for imparting training to Records Officers and employees of State Archives Department;
3. (c) providing necessary directions for acquisition of records from private sources;
4. (d) deal with such other matters as may be prescribed.

Purchase Committee.—(1) The board shall constitute a Purchase Committee consisting of the following members for every purchase of records from private sources, namely:— Ex-Officio Members

1. (a) Secretary, State Archives Department .. Chairperson
2. (b) Officer of the Law Department who is member of the board .. Member
3. (c) Officer of the Finance Department who is member of the board .. Member
4. (d) Director, State Archives Department .. Member Secretary Nominated Members For the purpose of purchase of records from private sources, the board may if it considers necessary, nominate two persons who are experts in the subjects concerned.

1. (2) The purchase committee constituted under sub-section
2. (1) shall give recommendations to the board in respect of each purchase and the board shall take appropriate decisions on such recommendations.