The Punjab State University Text Book Board Act, 1965

PUNJAB STATE UNIVERSITY TEXT BOOK BOARD CHANDIGARH

An Institution Established Under the Govt, of India Medium Switch-over Scheme

MEMORANDUM And ARTICLES OF ASSOCIATION (Amended upto January 31, 1987)

EX-OFFICIO

The name of the Society is the “Punjab State University Text-Book Board.”

The registered office of the society (The Punjab State University Text-Book Board)shall be situated at Chandigarh,

In this Memorandum and the Articles unless the context otherwise requires (a) The Board shall mean “The Punjab State University Text-Book Board.” (b) The General Council shall mean the General Council of the Board as constituted by its total membership indicated in the Articles. (c) The Government shall mean the Government of Punjab.

The objects of the Board are as under :— (a) To discharge its overall, responsibility for the implementation of the Medium Switch-over Programme at the University level in a coordinated manner and to exercise all financial and executive Powers under the general supervision of the Government. (b) To develop the potential of the Panjabi language to enable it to become an effective medium of instruction and examination at the University level as well as a successful vehicle for expression of specialized knowledge in different subjects. (c) To undertake and/or sponsor independently or through the agencies of the Universities of the State, the Languages Department and other academic bodies, etc., production of Text-books (through original writing, translation and adaptation) basic reference material, dictionaries, terminology, subjects-journals, research papers and digests, etc. (d) To Arrange and/or sponsor orientation courses in all the subjects including the professional courses for University/College teachers to enable them to teach in Punjabi. (e) To assist and advise the Universities of the State in approving of the University level Text-books brought out by private authors and publishers. (f) To assist and advise the Universities of the State in prescribing the courses of studies for various subjects so as to ensure co-ordination in the preparation of syllabi of Text-books to the maximum extent possible and desirable. (g) To evolve methodology, aids and means for study, teaching and dissemination of the Punjabi language as medium of instructions and examination at the university level. (h) To co-operate with the Government in the switch-over to Punjabi as the medium of administration. (i) To set up in due course a Publication and. Sales Bureau with a Revolving Fund for the furtherance of the objects of .the Board on a continuing basis. (j) To extend co-operation and assistance to organizations and individuals in the Medium Switch-over Programme and to provide incentives, in the form of prizes or any other manner, with a view to encouraging private initiative in this direction. (k) To facilitate co-ordination and communication among various Indian Languages. (l) To take steps, as may be necessary, incidental or conducive to the attainment of all or any, of the objects of the Society.

A copy of the Articles of the Board certified to be a correct copy by three members of the Society is filed along with this Memorandum of Association.

We, the several persons, whose names and addresses are given below, having associated ourselves for the purpose described in this Memorandum do hereby subscribe our names to this Memorandum of Association and set our several and respective hands hereunto and ourselves into a Society on 20th day of June 1970. The proceedings of each meeting of the General Council shall be submitted to the Government for information.

The Board shall consist of the following categories of the members who collectively may also be referred to as the “General Council” of the Board (a) Ex-Officio Members : 1. The Education Minister, Punjab. ...Chairman of the Board 2. The Secretary, Education, Punjab. ...Vice Chairman 3. Joint Secretary, Education, Punjab. ...Secretary of the Board 4. The Director of the Board. ...Deputy Secretary of the Board 5. The Finance Secretary, Punjab. 6. The Vice-Chancellor, Panjab University, Chandigarh. ' 7. The Vice-Chancellor, Punjabi University, Patiala. 8. The Vice-Chancellor, Punjab Agricultural University, Ludhiana. 9. The Vice-Chancellor, Guru Nanak Dev University, Amritsar. 10. The Director, Languages Department, Punjab, Patiala. 11. The Director, Public Instructions (G) Punjab, Chandigarh. (b) Nominated Members: Four suitable persons to be nominated by the Government from among the academic/literary/educational circles. (c) Representatives of certain bodies : 1. A representative of C.S.I.O., Chandigarh. 2. A representative of the Ministry of Human Resource Development, Department of Education, Government of India, New Delhi. 3. A representative of the University Grants Commission, New Delhi. 4. A representative of N.C.E.R.T., New Delhi. 5. A Representative of Commission for Scientific & Technical Terminology, New Delhi. (d) Co-opted Members : Four suitable persons to be co-opted by the General Council from among the academic/literary/educational circles. (i) When a person becomes or is nominated as a member of the Board by virtue of an office or appointment held by him/her (ex-officio Member), his/her membership shall terminate when he/she ceases to hold that office and the vacancy so caused shall be filled by his/her successor to that office. (ii) A person, who is a member as a representative of an organization, shall cease to be such member when his representation is withdrawn by the organization. The vacancy so caused shall be filled by another representative of that organization. (iii) A nominated/co-opted member of the Board shall relinquish his/her membership on the expiry of three years from the date on which he/she is so nominated/co-opted, but he/she shall be eligible for re-nomination/re-co-option. (iv) A nominated/co-opted member of the Board shall cease to be a member if he/she dies, resigns, becomes of uri-sound mind, is adjudicated insolvent or is convicted of criminal offence involving moral turpitude or if he/she is removed by the General Council from the membership of the Board for his/ her continued absence from three consecutive meetings. PROVIDED that no such removal shall be ordered unless an opportunity has been afforded to the person concerned to show cause against the proposed action. (v) Whenever a nominated/co-opted member desires to resign from the membership of the Board, he/she shall send a letter containing his/her resignation addressed to the Vice-Chairman of the Board (Secretary to Punjab Government, Education Department) and the resignation shall take effect as soon as it has been delivered. (vi) Any vacancy in the membership of the Board j other than that of the ex-officio member, shall be filled up by the co-option/nomination by the authority entitled to make such co-option/nomination and the person nominated/co-opted in the vacancy shall hold office only for the un-expired period of the term of the membership. PROVIDED that vacancies in the different categories of membership shall be filled up as early as possible in terms of these Articles. (vii) Each member of the Board including the Chairman shall have one vote and if there shall be an equality of votes on any question to be determined, the Chairman shall have a casting vote. (viii) Every meeting of the Board shall be presided over by the Chairman and in his absence from any meeting by the Vice-Chairman. At least 7-day notice (exclusive of the days of dispatch of notice and the holding of the meeting) specifying date, place and time of the meeting shall be given. The meeting may be called with the consent of all the members by a shorter notice in such manner as the members think fit. The General Council will exercise all the financial and executive powers in respect of the Board as are enjoyed by the Cabinet in the Punjab Government.

The Vice-Chairman of the Board may exercise powers of the Government as enumerated in the Punjab Financial Rules and Civil Services Rules. The General Council may delegate its powers to any Committee formed by it to run the functions of the Board.

(a) The Vice-Chairman may delegate his powers to the Secretary of the Board or the Director of the Board to the extent of his competency. There shall be at least two meetings of the General Council in an year. A special meeting may be called by the Chairman of the Board either on his own initiative or at the request of at least one-third of the existing membership of the General Council.

The Board may create posts carrying the maximum scale of Rs. 1000/-. Posts carrying the maximum pay scale of Rs. 1500/- may be created with the sanction of Education Department of the Government and those carrying scale of pay above Rs. 1500/- should invariably be created with the approval of the finance department of Punjab Government. The Governing Body shall consist of the following members; namely :— (a) EX-OFFICIO MEMBERS : (i) The Education Minister, Punjab.. Chairman. (ii) The Education Secretary, Punjab Vice-Chairman/Acting Chairman. (iii) The Director of the Board..„..Secretary. (iv) TheVice-Chancellor, Panjab University, Chandigarh. (v) TheVice-Chancellor, Punjabi University, Patiala. (iv) TheVice-Chancellor, Punjab Agricultural University, Ludhiana. (vii) TheVice-Chancellor, Guru Nanak Dev University, Amritsar. (viii) The Director, Languages Department, Punjab, Patiala. (ix) A representative of the Ministry of Human Resource Development Department of Education, Govt, of India. (x) A representative of Commission for Scientific & Technical Terminology, Govt, of India. (b) NOMINATED MEMBER : A nominee of the Chairman of the Board from amongst its nominated/ co-opted members : (c) ELECTED MEMBER : One person elected by the General Council from amongst its nominated/ co-opted members. PROVIDED that the nominated/elected members shall remain members of the Governing Body for a period of three years provided further that they shall be eligible for re-nomination/re-election to the Governing Body.

The following shall be the authorities of the Board :— (a) The General Council. (b) The Governing Body. (c) Any other Committee or Sub Committees which the General Council/Governing Body may set up for discharging any one or more of their functions or duties. (i) To execute the programme of work as approved by the General Council, in the context of the general guidelines laid down by the Board and to conduct the management of the affairs of the Board. (ii) To create and sanction posts in both the academic and administrative wings of the Board and to fill up the same by direct recruitment, promotion, transfer or deputation from the Government and the Universities. The scales of pay and allowances of staff should by and large correspond to those in the Universities in Punjab ; for experts and technical persons, special grades of 'pay may be sanctioned with the approval of the Finance Department. In each case, adequate job description, qualifications and experience required for each post should be clearly stated. (iii) To acquire and hold property ; provided that prior approval of the Government is obtained for the acquisition of immovable property. (iv) To deal with any property belonging to or vested in the Board for the furtherance of the objects of the Board; provided that prior approval of the Government is obtained for the disposal of immovable property. (v) To maintain a fund to which shall be credited :— (a) All moneys provided by the Central and the State Governments. (b) All moneys received by the Board by way of grants, gifts, donations, benefactions, bequests or transfers. (c) All moneys received by the Board in any other manner or from any other source. N.B. "The sale proceeds on account of the publications of the Board shall be kept in a separate account and shall be ploughed back in the form of a Revolving Fund. Similarly, the sale proceeds on account of such publications of the Universities, the Languages Department or any other body as are financed or underwritten by the Board, shall be kept in separate accounts and credited to the Revolving Fund of the Board. (vi) To meet the expenses of the Board including expenses 'incurred in the exercise of its powers and discharge of its functions. (vii) To prepare and maintain accounts and other relevant records and to prepare an annual statement of account including the balance sheet of the Board. (viii) To forward annually to the General Council and the State Government the accounts of the Board as certified by an Auditor appointed by the Board. (ix) To do all such things as may be necessary, incidental or conducive to the attainment of all or any of the objectives of the Board. (x) To perform such additional functions and to carry out such duties as may from time to time be assigned to it by the State Government. (xi) To enter into agreement for and on behalf of the Board for the furtherance of its, objectives. (xii) To appoint Committees, study groups for disposal of any business of the Board or for expert advice in any matter pertaining to its objectives. (xiii) To determine terms and conditions of service of the functionaries and employees of the Board. (xiv) To affiliate with the Board such other bodies as have objects similar to those of the Board. (xv) To deposit the moneys credited to the fund of the Board with such a Bank or to invest them in such a manner as be deemed proper. (xvi) To file suits and follow legal proceedings for safeguarding its rights, (xvii) To make provisions on any matter pertaining to the administration of the affairs of the Society for which no provision exists in the Articles.

(a) The General Council shall have the following functions and powers namely (i) To exercise general control and superintendence over the affairs of the Board and its income, property and expenditure. (ii) To lay down the general policy for the furtherance of its objectives. (iii) To consider and approve the programme of work to be undertaken in each financial year as recommended by the Governing Body. (iv) To consider and approve the annual budget of the Society as prepared and recommended by the Governing Body. A copy of the approved budget shall be submitted to the Government before the first of March every year. (v) To make rules and bye-laws for the conduct of the affairs of the Board (i) The meeting of the Governing Body shall be convened by the Chairman as and when necessary. (ii) The quorum for a meeting of the body shall be five or l/3rd of the members whichever is less.

The Board shall appoint a suitable person with high academic qualifications and administrative experience as its Principal Executive Officer to be designated as “Director”. The terms and conditions of service (including those relating to deputation in the case of a deputationist) shall be determined by the Governing Body of the Board. The Board may entrust the charge of the post of Director to any member till the appointment of a whole-time officer as and when deemed necessary.(See Appendix B)

The Director shall be the Custodian of the records of the Board and such other property as the Board may commit to this charge. He shall prepare and present the annual budget for the consideration and approval of the Governing Body and the General Council. He shall submit proposals from time to time for fulfillment of the objectives and performance of the functions of the board for consideration and sanction by the authority concerned and implement the same after due approval. He shall also exercise such other junctions and responsibilities as may be delegated to him from time to time by the Governing body / Vice Chairman.

The Director shall be the Head of the Institution and shall be at par with the Head of the department in Government Offices. The Director shall exercise all the powers of the Heads of Department as laid down in the Punjab Financial Rules and Punjab Civil Services Rules.

The Board shall take on deputation from the Government from time to time an officer of suitable status to work as Finance and Accounts Officer of the Board. It shall be the duty of the Finance and Accounts Officer to maintain the accounts of the Board under the supervision of the Director and assist him in all Financial matters.

All orders and other instruments relating to the Board shall be expressed in the name of the Board and shall be executed for and on behalf of the Board by the Director of the Board.

All contracts and assurances of properties shall be expressed to be made in the name of the Board and shall be executed for and on behalf of the Board by the Director of the Board.

The accounts of the Board shall be got audited by the Chartered Accountant/ Auditor to be appointed by the Governing Body.

T. A. and D. A. to members of the Board, its authorities, and Sub-Committees shall be paid as per entitlement of the member so far as the Government officials as well as University members are concerned. Those who do not fall into these categories maybe given T. A. and D. A. as permissible to a University Senator.

The Board may sue or be sued through its Director.

The State Government may at any time appoint one or more persons to review the work and progress of the Board and to void an enquiry into the affairs there of and to report thereon, in such manner as the state Government may stipulate. Upon receipt of any such report, the State Government may take such action and issue such directive as it may consider necessary in respect of any of the matters dealt within the report as the case may be and the Board shall be bound to comply with such directions.

All cases involving investment of Rs. 5 lakhs and above shall be referred to

Notwithstanding anything contained in any of the Articles, the Government may from time to time issue such directions as it may consider necessary in matters of broad policy and in like manner may vary and annul any such directive. The Board shall give immediate effect to the directive so issued.

If on the winding up or dissolution of the Board there shall remain after satisfaction of all its debts and liabilities any assets and properties whatsoever, the same shall not be paid to or distributed among the members of the Board or any of them but shall be dealt with in such manner as the State Government may determine.

Subject to the prior approval of the Government, the Board may alter, extend or abridge any purpose or purposes for which it is established provided that the due procedure prescribed in that behalf has been followed.

These Articles may be altered by the Board with the consent of the Government at any time by a resolution passed by a majority of two-third of the members present at the meeting of the Board which shall have been convened for the purpose after giving due notice of such resolution to the members of the Board.

The decisions already taken by the existing Board and its Executive Committee shall be deemed to have been duly taken by the Board now registered under the Societies Registration Act, 1860.