Responsibilities of Record Officer

Responsibilities of Record Officer.

1. (1) The Record Officer shall be responsible for:
   • (a) proper arrangement, maintenance and preservation of public records under his charge;
   • (b) periodical review of all public records and weeding out of public records of ephemeral value;
   • (c) appraisal of public records which are more than twenty-five years old in consultation with the Archives for the purpose of transferring those of permanent value to the Archives;
   • (d) destruction of public records in such manner and subject to such conditions as may be prescribed;
   • (e) compilation of a schedule of retention for public records in consultation with the Archives;
   • (f) adoption of such standards, procedures and techniques as may be recommended by the Archives for improvement of record management system and maintenance of security of public records;
   • (g) compiling an annual index of public records;
   • (h) providing all available assistance to the research scholar who intends to consult the public records;
     • (i) imparting appropriate training to all persons working under his charge for proper maintenance and preservation of public records;
   • (j) submission of an annual report to the Director in such manner as may be prescribed.
2. (2) The Record Officer shall act under the direction of the Director of Archives while exercising his powers and discharging his duties under this Act.