Records Officer

Records Officer.

1. (1) Every records creating agency shall nominate one of its officers as the Records Officer.
2. (2) The Records Officer shall be responsible for—
   • (a) proper arrangement, maintenance and preservation of public records under the charge of the records creating agency;
   • (b) periodical review of all public records and weeding out of public records of no value;
   • (c) appraisal of public records which are more than twenty-five years old by the Archival Advisory Board with a view to retaining public records of permanent value;
   • (d) destruction of public records in such manner and subject to such conditions as may be prescribed;
   • (e) compilation of a schedule of retention for public records;
   • (f) periodical review of the public records;
   • (g) adoption of such standards, procedures and techniques as may be recommended by the National Archives of India/State Archives from time to time for preservation, arrangement and indexing of public records;
   • (h) transaction of business by the Records Officer;
     • (i) submission of annual report to the Director;
   • (j) providing access to the public records as provided in this Act;
   • (k) providing all reasonable facilities to the persons properly authorised to consult the public records.