If any member of the Board other than the Chairman Temporary

is by infirmity or otherwise rendered temporarily absence of incapable of performing his/her duties or is absent on members. leave or on any other ground not resulting in the cessation of his/her membership, the State Government may appoint another person to officiate for him/her and perform his/her duties under this Act, or any rule or regulation made thereunder.

11. (1) The State Government shall appoint a Housing Appointment Secretary of the Board and other officers and staff of Officers of the Board on such terms and conditions of and staff of service as it may deem fit. the Board.

1. (2) The Board may create such other posts and appoint such other officers and staff thereto as it may consider necessary for the efficient discharge of its duties: 202 fe . Provided that the previous sanction of the State Government shall be obtained for this purpose in respect of such categories of posts as may be specified by it from time to time, by notification.
2. (3) The Board shall prescribe the qualifications, salary and condition of service of its employees. Appointment 12. Subject to any rules made under this Act, the Board of Commi- may, from time to time, and for any particular local ttees. area, district or sub-division, appoint one or more committees for the purpose of discharging such duties and functions as may be entrusted by the Board. Meetings of 13. (1) The Board shall meet atleast once in three months the Board. to transact the business and a period of more than three months shall not lapse between two con- secutive ordinary meetings of the Board.
3. (2) For transacting urgent business, the Chairman may, whenever he thinks fit, call special meetings of the Board;
4. (3) Business at the meeting of the Board shall be transacted in accordance with such regulations as the Board may make in that behalf subject to the following conditions namely:-
   • (a) the quorum for every meeting shall be five of the number of members actually serving for the time being including the Chairman;
   • (b) every meeting shall be presided over by the Chairman and in his absence, by any member selected by the members present at the meeting.
   • (c) if any ordinary or special meeting of the Board there is no quorum, the person presiding over the meeting shall adjourn the meeting to any other day, not being later than seven days from the date of adjournment and no quorum shall be necessary for such adjourned meeting.
   • (d) all questions at any meeting shall be decided by a majority of the members present and voting other than the person presiding who shall have and exercise a casting vote only in case of a tie ; and
   • (e) the minutes of the proceedings of each meeting shall be recorded in a book to be provided for the purpose and a copy of such minutes shall be forwarded to the State Government in the department concerned.
   • (f) all such ordinary or special meetings shall be attended by the members themselves personally and not be represented by their subordinate officers. 14. (1) The Board may associate with itself, any person Association of whose assistance or advice it may deem fit for persons with carrying into effect any of the provisions of this the Board. Act provided that the number of such persons shall not, at any time be more than three.
5. (2) A person so associated with the Board under sub- section (1) for any purpose shall have the right to take part in the meetings of the Board relevant to that purpose, but shall not have the right to vote.
6. (3) The State Government may, by order, depute its representatives in addition to those who are members of the Board to attend any meeting of the Board, on such items or subjects as the State