Procedure for Conducting Ward Committee Meetings

Following procedure shall be followed while conducting meetings of Ward Committee; (i) Reasonable notice of the Ward Committee meetings should be given at least 1 (one) week in advance and placed in the Notice Boards of all Municipality officers in the Ward. (ii) All residents of the Ward shall be entitled to participate in the Ward Committee. The media will be encouraged to actively participate in the proceedings. (iii) Minutes ofthe Ward Committee meetings shall be maintained. These minutes shall be made available to the general public for perusal. They shall be kept at the office ofthe Ward Committee. (iv) These Minutes shall be presented at the meeting of the Ward Committee and this information shall be made Committee use of by appropriate Sub-Committees in their Meetings functions. (v) Grievances of not holding or improperly conducting Ward Committee shall be addressed to the Chairperson of the Ward Committee The Chairman shall take appropriate action including penalty to the Ward Committee member after giving adequate notice in writing and reasonable opportunity to be heard to the nominee. Provide that, if the Chairperson deems it necessary to impose a fine or other such penalty, the decision shall come into force only upon it being approved by a majority vote at the meeting of the Ward Committee; Provided further that the power to impose penalty shall not extend to the dismissal of the concerned Ward Committee member.