Granthalaya Samiti, (Library Sammittee).

The Kavi Kulaguru Kalidas Sanskrit Vishvavidyalaya (University) Act, 1997

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Chapter VII SAMITIS (COMMITTEES)

Statutory text

(1) (a) There shall be a Granthalaya Samiti for administering, organizing and maintaining the libraries and library services of the university. It shall consist of the following members, namely :-
- (i) the Kulaguru-Adhyaksha;
- (ii) one Adhishthata of faculties, nominated by the Kulaguru;
- (iii) one head of the university institutions, or departments, nominated by the Kulaguru;
- (iv) one teacher, nominated by the Vidvat-Parishad, from amongst its members;
- (v) the Kulasachiva;
- (vi) the Granthapala-Sachiva.
- (b) All members of the Granthalaya Samiti, other than ex-officio members, shall hold office for a period of five years.
- (c) The duties of the Samiti shall be as follows, namely :-
  - (i) to provide for proper organisation and functioning of the library, documentation services and updating the stock of books;
  - (ii) to provide for modernisation and improvement of library and documentation services;
  - (iii) to recommend to the Vyavasthapana Parishad fees and other charges for the use of library services by students and others;
  - (iv) to prepare the annual budget and proposals for development of the library for approval of the Vitta-Lekha Samiti;
  - (v) to submit the annual report on the functioning of the library;
  - (vi) to form a sub-committee for preservation of manuscripts and other historical documents under the guidance of the Kulaguru.
(2) Vitta-Lekha Samiti (Finance and Accounts Committee).- (a) There shall be a Vitta-Lekha Samiti consisting of the following members, namely :-
- (i) the Kulaguru-Adhyaksha;
- (ii) the Sama-Kulaguru;
- (iii) one person, nominated by the State Government, not below the rank of a Deputy Secretary;
- (iv) the Director of Accounts and Treasuries or his representative, not below the rank of Joint Director of Accounts and Treasuries;
- (v) two persons, nominated by the Vyavasthapana Parishad from amongst its members;
- (vi) two persons, nominated by the Vidvat-Parishad from amongst its members;
- (vii) the Vitta-Lekha Adhikari-Sachiva.
- (b) The quorum for a meeting of the committee shall be five;
- (c) All members of the committee other than ex-officio member, shall hold office for a term of five years;
- (d) The Samiti shall meet at least four times a year to examine the accounts, the progress of expenditure and all new proposals involving fresh expenditure in the light of the provisions available;
- (e) The annual statement of accounts and the financial estimated (budget) of the university, prepared by the Vitta-Lekha Adhikari shall be laid before the Vitta-Lekha Samiti for consideration and recommendation, and for submission thereafter to the Vyavasthapana Parishad for such action as it thinks fit.
- (f) The budget shall be prepared in the following three distinct parts :-
  - (i) maintenance;
  - (ii) development; and
  - (iii) independent project or scheme or collaborative programmes grants.
- (g) The Samiti shall perform the following additional functions and duties, namely :-
  - (i) recommend to the Vyavasthapana Parishad the limits for the total recurring and nonrecurring expenditure for the year, based on the income and resources of the university, including the proceeds of loans for productive work;
  - (ii) recommend to the Vyavasthapana Parishad productive investment and management of university assets and resources;
  - (iii) explore the possibilities of, and resort to, augmenting further the resources for the development of the university;
  - (iv) take necessary steps to have the university accounts audited by auditors appointed by the Vyavasthapana Parishad;
  - (v) advise the Vayasthapana Parishad on matters related to the administration of the property and the funds of the university;
  - (vi) ensure proper implementation of the State Government-s orders issued from time to time, in respect of financial matters;
  - (vii) advise on financial matter referred to it by the Vyavasthapana Parishad, Vidvat-Parishad or any of the authority, body or committee or any officer of the university;
  - (viii) report to the Kulaguru any lapse or irregularity in financial matters which comes to its notice who may take suitable prompt actions after assessing the seriousness of the matter or refer it to the Vyavasthapana Parishad;
- (h) The other powers and duties of the Samiti and the procedure at its meetings shall be such as may be prescribed;
  - (i) The annual accounts of the university, colleges and institutions shall be open for audit by the auditors appointed by the State Government.
(3) Kraya Samiti (Purchase Committee).- (a) There shall be Kraya Samiti for dealing with all matters pertaining to all purchases of the university, in respect of such items where individual cost of each item exceeds rupees one lakh at a time;
- (b) The Kraya Samiti shall consist of the following members, namely :-
  - (i) the Kulaguru-Adhyaksha;
  - (ii) three heads of the university institutions or departments, nominated by the Kulaguru;
  - (iii) two Sadasyas nominated by the Vyavasthapana Parishad, from amongst its Sadasyas;
  - (iv) the Kulasachiva;
  - (v) the Vitta-Lekha Adhikari.
- (c) The Vitta-Lekha Adhikari shall ordinarily act as the Sachiva of the Kraya Samiti. Vitta-Lekha Adhikari during his absence, the Kulasachiva shall act as the Sachiva of the Samiti;
- (d) The Kraya Samiti shall invite the heads of the university, institutions or departments for which the purchase is to be made;
- (e) All members of the Samiti, other than ex-officio members shall hold office for a period of two years;
- (f) The powers and duties of the Samiti shall be such as may be prescribed.
(4) Samitis for Vidya Seva Anubhaga (Academic Service Unit).- (a) Each Vidya Seva Anubhaga of the university shall have a Samiti whose principal responsibility shall be to organise, oversee and maintain the services under its charge;
- (b) The Samiti of such unit shall consist of the following members, namely :-
  - (i) the Kulaguru-Adhyaksha;
  - (ii) the Adhishthata nominated by Adhishtatas from amongst themselves;
  - (iii) not more than three heads of university institutions or departments making use of the services of the unit, nominated by the Vidvat-Parishad;
  - (iv) one nominee of the funding agency for the unit, if any;
  - (v) one expert having special knowledge of the concerned academic services, other than the employees of the university, nominated by the Kulaguru;
  - (vi) Head of the concerned Vidya Seva Anubhaga-Sachiva;
- (c) The term of office of the nominated members shall be five years;
- (d) The powers and duties of the Samiti shall be as prescribed;
- (e) The Samiti shall meet at least twice a year.
(5) Vastu Rachana Samiti (Building and Construction committee).- (a) The Vastu Rachana Samiti shall consist of the following members, namely :-
- (i) the Kulaguru-Adhyaksha;
- (ii) Adhikshaka Abhiyanta, Public Works Department or his nominee;
- (iii) one Vastu Visharada nominated by the Vyavasthapana Parishad;
- (iv) one member of the Vidvat-Parishad nominated by the Kulaguru;
- (v) Kulasachiva;
- (vi) the Vitta-Lekha Adhikari;
- (vii) Pramukha Abhiyanta of the University-Sadasya-Sachiva.
- (b) The powers and duties of the Samiti shall be as prescribed.
(6) Vishavavidyalaya Chhatra Kalyana Samiti (Students Welfare Committee).- The Chhatra Kalyana Samiti shall consist of the following members, namely :-
- (i) the Kulaguru-Adhyaksha;
- (ii) the Sama Kulaguru-Upadhyaksha;
- (iii) one student representative from each department of the university who has shown academic merit at the preceding degree examination and engaged in the fulltime studies in the university nominated by the Sama Kulaguru;
- (iv) two lady students nominated by the Kulaguru;
- (v) two representatives of students from Scheduled Castes or Scheduled Tribes and Other Backward Classes nominated by rotation by the Kulaguru;
- (vi) Sanchalak Chhatra Kalyana -Sadasya-Sachiva. Every meeting of the Chhatra Kalyana Samiti shall be presided over by the Kulaguru or SamaKulaguru in absence of the Kulaguru, and shall be attended by such officers as may be required. The Samiti shall meet at least once in every three months.
(7) Upaklesha Nivarana Samiti (Grievances Committee).- (a) There shall be Upaklesha Nivarana Samiti in the university to deal with grievances of teachers and other employees of the university. The Upaklesha Nivarana Samiti shall consist of the following members, namely :-
- (i) The Sama Kulaguru-Adhyaksha;
- (ii) Four members of the Vyavasthapana Parishad nominated by the Vyavasthapana Parishad from amongst themselves;
- (iii) The Kulasachiva-Sadasya-Sachiva;
- (b) The Kulasachiva shall not have a right to vote.
- (c) It shall be lawful for the Upaklesha Nivarana Samiti to entertain and consider grievances or complaints which are not within the jurisdiction of the Tribunal. The Upaklesha Nivarana Samiti shall hear and settle grievances as far as may be practicable within six months and report to the Vyavasthapana Parishad to take such action as it deems fit and the decisions of the Vyavasthapana Parishad on such reports shall be final.

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