section 3
Power of Government to co-ordinate, regulate and supervise operations connected with administration, management, etc., of public records.
The Maharashtra Public Records Act, 2005General200518 sections
Statutory text
- (1) The State Government shall have the power to co-ordinate, regulate and supervise the operations connected with the administration, management, preservation, selection, disposal and retirement of public records under this Act.
- (2) The State Government in relation to the public records of the records creating agencies specified in clause (h) of section 2 may, by order, authorise the Director, subject to such condition as may be specified in the order, to carry out all or any of the following functions, namely :-
- (a) supervision, management and control of the Archives ;
- (b) acceptance for deposit of public records of permanent nature after such period as may be prescribed ;
- (c) custody, use and withdrawal of public records ;
- (d) arrangement, preservation and exhibition of public records ;
- (e) preparation of inventories, indices, catalogues and other reference media of public records ;
- (f) analysing, developing, promoting and co-ordinating the standards, procedures and techniques for improvement of the records management system ;
- (g) ensuring the maintenance, arrangement and security to public records in the Department of Archives and in the offices of the records creating agency ;
- (h) promoting utilisation of available space and maintenance of equipments for preserving public records ;
- (i) tending advice to records creating agencies on the compilation, classification and disposal of records and application of standards, procedures and techniques of records management ;
- (j) survey and inspection of public records ;
- (k) organising training programmes in various disciplines of Archives administration and records management ;
- (l) accepting records from any private source ;
- (m) regulating access to public records ;
- (n) receiving records from defunct bodies and making arrangement for securing public records in the event of national emergency ;
- (o) receiving reports on records management and disposal practices from the records officer ;
- (p) providing authenticated copies of, or extracts from, public records ;
- (q) destroying or disposal of public records ;
- (r) obtaining on lease or purchasing or accepting as gift any document of historical or national importance.
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