The provisions of this Act came into force w.e.f. 22.11.2011 by Notification No. Ka Sam Va Pra 4 Ra

Pa Si 2008, dated: 22.11.2011. (See the text if the Notification at the end of the Act) 2. Definitions.- In this Act, unless the context otherwise requires,-

1. (a) “Board” means the State Archival Advisory Board constituted under sub-section (1) of section 13;
2. (b) “Director” means the Director of Archives appointed by the State Government and includes any officer authorized by that Government to perform the duties of the Director;
3. (c) “Head of the Archives” means a person holding the charge of the Archives of the State;
4. (d) “Public records” includes,-
   • (i) any document, manuscript and file;
   • (ii) any microfilm, microfiche and facsimile copy of a document;
   • (iii) any reproduction of image or images embodied in such microfilm, whether enlarged or not; and
   • (iv) any other material produced by a computer or by any other device of any records creating agency.
5. (e) ‘records creating agency’ includes,-
   • (i) in relation to the State Government, any Ministry, Department or office of the State Government;
   • (ii) in relation to any statutory body or corporation wholly or substantially controlled or financed by the State Government or any commission or any committee constituted by the State Government, the offices of the said body, corporation, commission or committee;
6. (f) “Records Officer” means the officer nominated by the records creating agency under sub-section

1. (1) of section 5;
   • (g) “State” means the State of Karnataka. 3. Power of the State Government to co-ordinate, regulate and supervise operations connected with administration, management etc., of public records.- (1) The State Government shall have the power to co-ordinate, regulate and supervise the operations connected with the administration, management, preservation, selection, disposal and destroying of public records under this Act.
2. (2) The State Government in relation to the public records of the records creating agencies may, by order, authorize the Director of Archives subject to such conditions as may be specified in the order, to carry out all or any of the following functions, namely:-
   • (a) supervision, management and control of the Archives;
   • (b) acceptance for deposit of public records of permanent nature after such period as may be prescribed;
   • (c) custody, use and withdrawal of public records;
   • (d) arrangement, preservation and exhibition of public records;
   • (e) preparation of inventories, indices, catalogues and other reference media of public records;
   • (f) analyzing, developing, promoting and co-ordinating the standards, procedures and the techniques for improvement of the records management system;
   • (g) ensuring the maintenance, arrangement and security of public records in the Archives and in

the office of the records creating agency;

1. (h) promoting utilization of available space and maintenance of equipments for preserving public records;
   • (i) tendering advice to Records creating Agencies on the compilation, classification and disposal of records and application of standards, procedures and techniques of records management;
2. (j) survey and inspection of public records;
3. (k) organizing training programmes in various disciplines of Archives administration and records management;
4. (l) accepting records from any private source;
5. (m) regulating access to public records;
6. (n) receiving records from defunct bodies and making arrangement for securing public records in the event of national/State emergency;
7. (o) receiving reports on records management and disposal practices from the records officer;
8. (p) providing authenticated copies of, or extracts from public records;
9. (q) destroying or disposal of public records
10. (r) obtaining on lease or purchasing or accepting as gift any document of historical, State or national importance;