Accounts and records to be maintained

(1) Every Cooperative Society shall keep at its registered office the following accounts and records (a) a copy of this Act with amendments made from time to time, (b) the minutes book, (c) registration certificate and a copy of the registered bye-laws and of the amendments registered from time to time with date of amendment, (d) a copy of the authenticated bye-laws of the federation/union of which it is a member and of each of its member Cooperative Societies, (e) account of all sums of money received and expended by the Cooperative Society and their respective purposes, (f) account of all purchases and sales of goods by the Cooperative Society, (g) account of the assets and liabilities of the Cooperative Society (h) a register showing total membership and the memberwise use of various services, (i) a list of members with voting rights for the current year updated within thirty days of closure of the financial year; (j) copies of the board policies, (k) annual report, audit report, special audit report, enquiry report and their compliances, (I) copies of other laws and regulations to which the Cooperative Society is subject, (m) such other documents as are relevant to the functioning of the Society: Provided that where a Cooperative Society has branch offices, accounts and records related to the branch, shall be available at the registered office for any period within twenty five days of the end of the financial year. (2) Copies of this Act, bye-laws, minutes book, voters' list, and such accounts as related to a member shall be made available to any member during business hours at a fee to be decided by the Cooperative Society. (3) The books of accounts of every Cooperative Society together with supporting records and vouchers shall be preserved for such period as may be provided in the bye-laws subject to any other laws for the time being in force.