A notice of full 7 days for an ordinary meeting and a notice of full 3 days for a

Procedure of Transaction of Business and Meeting of Panchayats

Section 69

Procedure of meeting -

1. Subject to the provisions of this Act, the procedure of transaction of Business and meeting of a Panchayat shall be such as may be prescribed.

2. The Adhyaksha and other members of a Panchayat, irrespective of their having been elected by direct election from territorial constituencies or not, shall have the right to vote in meetings of the Panchayats.

3. Quorum for a meeting of a Zila Parishad and a Panchayat Samiti shall be of one-third of the members constituting the Panchayat concerned for the time being and quorum for a meeting of a Gram Panchayat shall be half of the members constituting the Panchayat Concerned for the time being.

4. If the members present in the meeting do not meet the quorum the Presiding Authority shall adjourn the meeting to such work and date as may be fixed by him. A notice of the effect of adjourned meeting as such shall be pasted in the office of the Panchayat. No quorum shall be required for a meeting adjourned as such and no fresh matter shall be placed for consideration.

5. Adhyaksha, Pramukh or Mukhia shall convene meeting of Zila Parishad, Panchayat Samiti or Gram Panchayat, as the case may be, at least once in a month. If Adhyaksha, Pramukh or Mukhia fails to convene a meeting in any month, then the Chief Executive Officer or the Executive Officer of the Zila Parishad or the Panchayat Samiti respectively or the Secretary of the Gram Panchayat, as the case may be, shall issue a notice to hold a meeting after expiration of 25 days from the date of the previous meeting.

6. Report regarding income and expenditure for the period intervening between the previous meeting and the current meeting of the Gram Panchayat along with report of cumulative income and expenditure up to the current meeting in the current financial year together with other matters, if any, shall be placed before the Gram Panchayat by the secretary of the Gram Panchayat and the reports placed as such shall be discussed by the gram Panchayat. In case of Panchayat Samiti and Zila Parishad, the Executive Officer and the Chief Executive Officer, respectively shall place such report in their meeting once in three months. The report shall be prepared in the manner as may be prescribed.

7. If more than 50 percent of the members of a Panchayat submit a representation in writing for a special meeting, then the Adhyaksha, the Pramukh and the Mukhia, as the case may be, shall convene such meeting within 7 days from the receipt of the said representation. If the Adhyaksha, the Pramukh or the Mukhia, as the case may be, fails to convene such meeting on such representation, then the members, who have submitted the representation for

53 SREUS ISTE (SRTERY), AHER 21 Sa, 2008 convening a special meeting, may themselves call a meeting and the Chief Executive Officer or the Executive Officer of Zila Parishad or Panchayat Samiti respectively or the Secretary of Gram Panchayat shall issue a notice with regard to the meeting.

8. If the Adhyaksha, the Pramukh or the Mukhia fails as the case may be on not less than three occasions in performing the duty in accordance with sub-section

1. (4) or (6), he shall be liable to be removed from his office under section (60),
2. (45) or (30) respectively and the provisions of section (60), section (45), section (30) respectively, shall apply to him who has been removed in the manner.

special meeting, in which place, date and time as well as the matters to be taken up in the meeting shall be mentioned, and shall be given to the members and the Government Officers as prescribed by the Secretary, and shall be affixed on the notice board of Gram Panchayat, Panchayat Samiti and Zila Parishad, as the case may be.