Chapter V Chapter V

Procedure of Transaction of Business and Meeting of Panchayats

Section 69

Procedure of meeting -

1. Subject to the provisions of this Act, the procedure of transaction of Business and meeting of a Panchayat shall be such as may be prescribed.

2. The Adhyaksha and other members of a Panchayat, irrespective of their having been elected by direct election from territorial constituencies or not, shall have the right to vote in meetings of the Panchayats.

3. Quorum for a meeting of a Zila Parishad and a Panchayat Samiti shall be of one-third of the members constituting the Panchayat concerned for the time being and quorum for a meeting of a Gram Panchayat shall be half of the members constituting the Panchayat Concerned for the time being.

4. If the members present in the meeting do not meet the quorum the Presiding Authority shall adjourn the meeting to such work and date as may be fixed by him. A notice of the effect of adjourned meeting as such shall be pasted in the office of the Panchayat. No quorum shall be required for a meeting adjourned as such and no fresh matter shall be placed for consideration.

5. Adhyaksha, Pramukh or Mukhia shall convene meeting of Zila Parishad, Panchayat Samiti or Gram Panchayat, as the case may be, at least once in a month. If Adhyaksha, Pramukh or Mukhia fails to convene a meeting in any month, then the Chief Executive Officer or the Executive Officer of the Zila Parishad or the Panchayat Samiti respectively or the Secretary of the Gram Panchayat, as the case may be, shall issue a notice to hold a meeting after expiration of 25 days from the date of the previous meeting.

6. Report regarding income and expenditure for the period intervening between the previous meeting and the current meeting of the Gram Panchayat along with report of cumulative income and expenditure up to the current meeting in the current financial year together with other matters, if any, shall be placed before the Gram Panchayat by the secretary of the Gram Panchayat and the reports placed as such shall be discussed by the gram Panchayat. In case of Panchayat Samiti and Zila Parishad, the Executive Officer and the Chief Executive Officer, respectively shall place such report in their meeting once in three months. The report shall be prepared in the manner as may be prescribed.

7. If more than 50 percent of the members of a Panchayat submit a representation in writing for a special meeting, then the Adhyaksha, the Pramukh and the Mukhia, as the case may be, shall convene such meeting within 7 days from the receipt of the said representation. If the Adhyaksha, the Pramukh or the Mukhia, as the case may be, fails to convene such meeting on such representation, then the members, who have submitted the representation for

53 SREUS ISTE (SRTERY), AHER 21 Sa, 2008 convening a special meeting, may themselves call a meeting and the Chief Executive Officer or the Executive Officer of Zila Parishad or Panchayat Samiti respectively or the Secretary of Gram Panchayat shall issue a notice with regard to the meeting.

8. If the Adhyaksha, the Pramukh or the Mukhia fails as the case may be on not less than three occasions in performing the duty in accordance with sub-section

1. (4) or (6), he shall be liable to be removed from his office under section (60),
2. (45) or (30) respectively and the provisions of section (60), section (45), section (30) respectively, shall apply to him who has been removed in the manner.

special meeting, in which place, date and time as well as the matters to be taken up in the meeting shall be mentioned, and shall be given to the members and the Government Officers as prescribed by the Secretary, and shall be affixed on the notice board of Gram Panchayat, Panchayat Samiti and Zila Parishad, as the case may be.

1. (8) as well as the other government officers having jurisdiction over the Panchayat area concerned or a part thereof shall be entitled to participate in such meeting of the Panchayat and the proceeding thereof’ but they shall not have voting right. Section 70 Review of the matters finally disposed of by the Panchayat - A matter once finally disposed of by the Panchayat shall not be reviewed by it within a period of 6 months unless a written consent of not less than three - fourth of its members, who are entitled to vote, with respect thereto has been obtained, or unless the prescribed Authority has given directions to review the same. Section 71 Standing committees of Gram Panchayat - 1. A Gram Panchayat may constitute seven standing committees for discharge of its functions and duties, and such committees shall be under ordinary control of the Gram Panchayat and such committees shall exercise such powers as may be conferred on them by the Gram Panchayat - (a) General Administrative Committee, (b) Development Committee, (c) Committee for Women, Children and social welfare. (d) Committee for Health Education and Environment, (e) Gram Raksha Samiti (Committee of Village Security), 54 SREUS ISTE (SRTERY), AHER 21 Sa, 2008 ®) Government Estate Committee, (2) Infrastructure Committee. 2. Five members of each of the Committees shall be elected by the members of the Gram Panchayat from amongst themselves in a special meeting convened by it; Provided that no members shall be member of more than two standing Committees, simultaneously. 3. The Mukhia and the up-Mukhia shall be ex-officio members of these committees. 4. The Gram Sabha in its first meeting may elect by majority of votes and nominate an experienced and knowledgeable person of a particular field from amongst its members for each standing committee, provided that member so nominated shall have no right to vote; Provided further also that after the expiry of a period of one year, the Gram Sabha by a majority of votes may recall the members so nominated and may make a fresh nomination. 5. The term of office of the members of the standing committees, the procedure of transaction of their business shall be such as may be prescribed. 6. Secretary- the Secretary of the Gram Panchayat shall be ex-officio secretary of the standing committee. Section 72 Standing committees of Panchayat Samiti and Zila Parishad - 1. Every Panchayat Samiti and every Zila Parishad shall constitute, from amongst its elected members, the following standing committees:- (a) General Administrative Committee, (b) Committee for Agriculture & Industries, (c) Health & Education Committee, (d) Committee for Finance, Audit and Planning & Development, (e) Co-operative Committee, f) Committee for Women, children and social welfare, (2g) Committee for Forest and environment, (h) Committee for Communication & Works. 55 SREUS ISTE (SRTERY), AHER 21 Sa, 2008 2. General Administrative Committee shall consist of the Chairman/Chair-persons of all the constituted standing committees as specified in sub-section (1) 3. Each Committee, other than the General Administrative Committee shall consist of at least six members who shall be elected by the members of the Panchayat Samiti or the Zila Parishad, as the case may be, from amongst themselves but the Committee for education and in the committee for Women, Children and Social Welfare there shall be at least one women and one person belonging to scheduled caste or scheduled tribe. 4. Every such member of the Legislative Assembly, who is member of the Panchayat Samiti, shall be an ex-officio member of each committee of the said Panchayat Samiti. 5. Every such member of the Parliament who is member of the Zila Parishad, shall, if he opts, be ex-officio member of any two committees of the said Parishad. 6. Every Committee, other than General Administrative Committee and committee for Education shall elect a Chair Person in the prescribed manner. 7. Pramukh or Adhyaksha of Zila Parishad shall be ex-officio member and Chair Person (Adhyaksha) of the General Administrative Committee and the Committee for Finance, Audit and Planning & Development. 8. Up-Pramukh or Up-Adhyaksha shall be ex-officio member and Chair Person of the Education Committee and the Committee for Women, Children and Social Welfare. 9. No member of the Panchayat Samiti or of, Zila Parishad shall be eligible to serve in more than two standing committees. 10. The Executive Officer or the chief executive officer shall be ex-officio secretary of all the committees of the Panchayat Samiti or the Zila Parishad, as the case may be.

other government officers having jurisdiction over the Panchayat area concerned or a part thereof shall be entitled to participate in such meeting of the Panchayat and the proceeding thereof’ but they shall not have voting right.

Section 70

Review of the matters finally disposed of by the Panchayat -

A matter once finally disposed of by the Panchayat shall not be reviewed by it within a period of 6 months unless a written consent of not less than three - fourth of its members, who are entitled to vote, with respect thereto has been obtained, or unless the prescribed Authority has given directions to review the same.

Section 71

Standing committees of Gram Panchayat -

1. A Gram Panchayat may constitute seven standing committees for discharge of

its functions and duties, and such committees shall be under ordinary control of the

Gram Panchayat and such committees shall exercise such powers as may be conferred

on them by the Gram Panchayat -

1. (a) General Administrative Committee,
2. (b) Development Committee,
3. (c) Committee for Women, Children and social welfare.
4. (d) Committee for Health Education and Environment,
5. (e) Gram Raksha Samiti (Committee of Village Security), 54 SREUS ISTE (SRTERY), AHER 21 Sa, 2008 ®) Government Estate Committee,

1. (2) Infrastructure Committee. 2. Five members of each of the Committees shall be elected by the members of the Gram Panchayat from amongst themselves in a special meeting convened by it; Provided that no members shall be member of more than two standing Committees, simultaneously. 3. The Mukhia and the up-Mukhia shall be ex-officio members of these committees. 4. The Gram Sabha in its first meeting may elect by majority of votes and nominate an experienced and knowledgeable person of a particular field from amongst its members for each standing committee, provided that member so nominated shall have no right to vote; Provided further also that after the expiry of a period of one year, the Gram Sabha by a majority of votes may recall the members so nominated and may make a fresh nomination. 5. The term of office of the members of the standing committees, the procedure of transaction of their business shall be such as may be prescribed. 6. Secretary- the Secretary of the Gram Panchayat shall be ex-officio secretary of the standing committee. Section 72 Standing committees of Panchayat Samiti and Zila Parishad - 1. Every Panchayat Samiti and every Zila Parishad shall constitute, from amongst its elected members, the following standing committees:-
   • (a) General Administrative Committee,
   • (b) Committee for Agriculture & Industries,
   • (c) Health & Education Committee,
   • (d) Committee for Finance, Audit and Planning & Development,
   • (e) Co-operative Committee, f) Committee for Women, children and social welfare, (2g) Committee for Forest and environment,
   • (h) Committee for Communication & Works. 55 SREUS ISTE (SRTERY), AHER 21 Sa, 2008 2. General Administrative Committee shall consist of the Chairman/Chair-persons of all the constituted standing committees as specified in sub-section (1) 3. Each Committee, other than the General Administrative Committee shall consist of at least six members who shall be elected by the members of the Panchayat Samiti or the Zila Parishad, as the case may be, from amongst themselves but the Committee for education and in the committee for Women, Children and Social Welfare there shall be at least one women and one person belonging to scheduled caste or scheduled tribe. 4. Every such member of the Legislative Assembly, who is member of the Panchayat Samiti, shall be an ex-officio member of each committee of the said Panchayat Samiti. 5. Every such member of the Parliament who is member of the Zila Parishad, shall, if he opts, be ex-officio member of any two committees of the said Parishad. 6. Every Committee, other than General Administrative Committee and committee for Education shall elect a Chair Person in the prescribed manner. 7. Pramukh or Adhyaksha of Zila Parishad shall be ex-officio member and Chair Person (Adhyaksha) of the General Administrative Committee and the Committee for Finance, Audit and Planning & Development. 8. Up-Pramukh or Up-Adhyaksha shall be ex-officio member and Chair Person of the Education Committee and the Committee for Women, Children and Social Welfare. 9. No member of the Panchayat Samiti or of, Zila Parishad shall be eligible to serve in more than two standing committees. 10. The Executive Officer or the chief executive officer shall be ex-officio secretary of all the committees of the Panchayat Samiti or the Zila Parishad, as the case may be.

be such as may be prescribed by the competent Authority.

Panchayat Samiti or, the Zila Parishad, on approval of the prescribed Authority, may constitute one or more than one committee for the subjects which do not come within the fold of affairs of the committees referred in sub-section (1).

56 SREUS ISTE (SRTERY), AHER 21 Sa, 2008