Provisions for Affiliated Colleges and Institutes (Statutes Summary)

(3) (c) In the case of discontinuation of the course/ college, it shall be incumbent upon the governing body of the institution concerned to give a notice of one year to its employees regarding termination of their services, which will take effect only if and when the permission is granted by the University and subject to the condition, if an, imposed by it. (d) The discontinuation in respect of an integrated course of study/ subject for which it is affiliated shall be in stages as under:- i) In the first year, admission to Part-I class will be discontinued and admission for Part-II and III will continue. ii) In the 2nd year, admission to Part-II class will be discontinued and admission for Part-III will continue and so on. (4) Each non-Govt. college/ institute shall have a managing committee known as governing body consisting of not more than 21 and not less than 11 members as under:- (i) President, Vice-President, Treasurer, and General Secretary to be elected by the members of the parent Society/ Trust, which is running the college; (ii) The Principal of the college shall be the ex-officio member-secretary of the governing body; (iii) One nominee of the University: (iv) One nominee of the State Govt.; (v) Two teacher representatives elected from among themselves by the whole time approved teachers of the College and one representative of the Non-teaching Staff to be elected on the Governing Body. (vi) Remaining members (upto a maximum of 11) to be nominated by the President. A casual vacancy of an elected member shall be filled by election within three months of the vacancy occurring, and the member so elected shall continue for the rest of the term of the outgoing member. In cases where the governing body consists of less than 21 members, the numbers falling in each of the above categories will be determined on a proportionate basis, the representation of the University and the Govt. remaining invariable. As soon as the governing body is constituted, the names of the members will be communicated to the University and the Director of Higher Education, Haryana/ Director, Technical Education, Haryana by the Secretary. The term of the governing body shall be three years and fresh election shall be held after every three years. The election shall be held under the supervision of an observer to be appointed by the University who shall certify that the election has been held properly and according to rules. In case the elections are not held at the end of the period stipulated above, the University shall be competent to constitute an adhoc governing body. The constitution, election and personnel of the governing body shall be subject to the approval of the University. The change in the constitution, on the above lines shall be a precondition for the release of maintenance and other grants. Applications for grants, from the Govt./ U.G.C./ AICTE/Other State and Central agencies accompanied by certificate that the salaries of the employees have been paid and all other conditions relating to affiliation and such grants have been complied with, shall be routed through the University. If, on inspection or otherwise, it is found that a recognized non-govt. college/ Institute is not being properly administered, the Executive Council, may authorize the Vice-Chancellor to appoint additional representative or representatives of the University on the managing body of the College/ Institute or to recommend to Govt. to appoint an Administrator. If the representatives of the University are not invited to a meeting of the managing body and/ or a meeting of the governing body is held without the presence of the University representative, the proceedings of that meeting shall be regarded as invalid. In case, the University representative does not attend a meeting even after having confirmed his presence in writing, the proceedings of such meeting shall be valid. There must be at least three meetings of the governing body in a year. The T.A./D.A. of University representatives shall be paid by the college concerned. (5) If at any time, the Executive Council finds, that a college/ institutions is not complying with the requirements of the Act, Statutes, Ordinances or regulations of the University or any instructions, issued by it or on its behalf, the Executive Council will have the authority to impose the following penalties:- (i) That students of the college concerned shall not be accepted for the University examination: (ii) That the college staff shall be debarred from University work such as appointment as examiner, superintendent of examination centres etc.; (iii) That principal or the teacher concerned shall be debarred from seeking election or nomination to a University Body or his name shall be removed from the list of members of the University Bodies. (iv) That the recognition, granted to the governing body of the college, shall be withdrawn in part or in whole. (v) That the recognition granted to Principal/ teachers shall be withdrawn. (6) Where the Executive Council proposes to withdraw the recognition/ associated status of a college/ institution in whole or in part, the Executive Council shall authorize the Registrar, to send to the Head of the College/ Institution concerned, a notice stating therein the ground on which the action is proposed to be taken together with the indication that any representation in writing submitted on behalf of the College/ Institution within a specific period, shall be considered by the Executive Council. The period may be extended if considered necessary by the Executive Council. (7) On receipt of the representation or on expiry of the period referred to in clause 6 above, the Executive Council shall consider the notice of motion, the statement or representation, if any, and make such order as the circumstances may require. (8) Where by an order made under clause 7, the rights conferred, by recognition/ associated status, are withdrawn, in whole or in part, the grounds for such withdrawal shall be stated in the order and communicated to the Head of the college/ institution concerned. (9) In the event of withdrawal of the recognition/ associated status of a College/ Institution, the Executive Council shall have power to decide the manner for disposal of the amalgamated fund/ students fund.