Chapter III OFFICERS OF UNIVERSITY

The following shall be the officers of the University, namely:-

(i) The Chancellor, (ii) The Vice-Chancellor, (iii) The Deans of Faculties, (iv) The Director (Research), (v) The Registrar, (vi) The University Librarian, (vii) The Finance and Accounts Officers, and (viii) Such other officers in the service of the University as may be declared by the regulations to be the officers of the University.

(1) The Governor of the State of Gujarat shall be the Chancellor of the University. (2) The Chancellor shall, by virtue of his office, be the head of the University and shall, when present, preside at any convocation of the University. (3) The Chancellor shall have such other powers as may be conferred on him by this Act or the regulations.

(1) The Vice–Chancellor shall be appointed by the State Government. (2) The Vice-Chancellor shall be a person of eminence having distinguished himself in the areas such as Sanskrit, Prakrit and ancient Asian languages and literature. He shall be a person of vision and subscribe to the objectives and philosophy of the University and shall be interested in academics.

(1) (a) To recommend a panel of three suitable persons for the appointment of the Vice-Chancellor, the State Government shall constitute a Committee consisting of three members, out of whom,- (i) one shall be nominated by the Chancellor who shall be an expert from academics in the field of Indology; (ii) one shall be the scholar in the field of Sanskrit and ancient literature nominated by the Vice-Chancellor of the Universities established by law in the State; (iii) one shall be an expert in the field of Sanskrit and its literature nominated by the Executive Council and the Academic Council jointly in such manner as may be prescribed by the Regulations. (b) The State Government may nominate one of the members as the Chairman of the said Committee. (c) A person nominated on the Committee shall not be eligible to accept any appointment on any post, honorary or otherwise, or nomination on any of the authorities or bodies of the University, for a period of two years from the date of such nomination. (2) (a) The Committee shall, within the period of eight weeks of the constitution prepare a panel of three eminent scholars whom it considers worthy of being appointed as Vice-Chancellor, and shall recommend the panel to the State Government, with such other particulars as may be prescribed by the regulations with the names of the persons so recommended in alphabetical order of surnames and without indicating any preference. (b) The State Government may accept the recommendation of the committee or seek a fresh recommendation from the same committee or require the committee to make change in its members or reconstitute the committee. (c) If the person so appointed as the Vice-Chancellor happens to be a member or an office bearer of any political party or any trade union or staff association or such other bodies or holds the office in any statutory public body or of a body of local self-Government, he has to tender his resignation therefrom, under an intimation to the Chancellor and the State Government, before accepting the appointment. (3) Subject to the provisions of sub-section (4), the State Government shall appoint, one of the persons from the panel as the Vice- Chancellor: Provided that no person shall be appointed as the Vice-Chancellor or held his office as such after the completion of the age of sixty-five years. (4) The Vice-Chancellor shall hold office for a term of three years and he shall be eligible for reappointment as the Vice-Chancellor for a further term of three years only. He shall also not be eligible for appointment as an officer or member of any authority of the University after expiry of the term of his office. (5) The terms and conditions of service and the emoluments to be paid to the Vice-Chancellor shall be such as may be determined by the State Government. (6) (a) During the leave or absence of the Vice-Chancellor, or (b) in the event of resignation or a permanent vacancy in the office of the Vice- Chancellor until an appointment is made under sub-section (3) of this section to that office. (7) The State Government shall nominate the Director (Research) or one of the Deans of the Faculties as the Vice-Chancellor for the purpose of carrying out the currant duties of the office of the Vice-Chancellor. (8) The Vice-Chancellor may, by writing under his signature, addressed to the State Government after giving one month’s notice, resign from his office and shall cease to hold office on the acceptance of his resignation by the State Government or from the date of expiry of the said notice period, whichever is earlier.

(1) The Vice-Chancellor shall be the principal executive and academic officer of the University and shall be ex-officio member and the Chairman of the Executive Council, the Academic Council, the Finance and Accounts Committee and such other authorities as constituted under the regulations, and in the absence of the Chancellor, shall preside at any convocation of the University.

(2) The Vice-Chancellor shall be responsible for the development and monitoring of the academic programmes and also the general administration of the University, to ensure efficiency, an order and enhance the reputation of the University.

(3) The Vice-Chancellor shall have the power to convene meetings of any of the authorities, bodies or committees, as and when he considers it necessary to do so.

(4) It shall be the duty of the Vice-Chancellor to ensure that the provisions of this Act, regulations and that the decisions of the authorities, bodies and committees are properly implemented which are not inconsistent with this Act or Regulations.

(5) (a) In any emergency which, in the opinion of the Vice-Chancellor, requires that immediate action should be taken, he shall take such action as he deems necessary. He shall report to the Executive Council and the State Government such action with grounds for his belief that there was an emergency.

(b) When action taken by the Vice-Chancellor under this sub-section affects any person in the service of the University, such person shall be entitled to prefer an appeal through the said authority or body to the Executive Council within fifteen days from the date on which such action is communicated to him.

(6) Where any matter is required to be regulated by the regulations, but no regulations are made in that behalf, the Vice-Chancellor may, for the time being, regulate the matter by issuing such directions as he thinks necessary and shall, in the ensuing meeting thereafter, place the directions before the Executive Council or the authority or body concerned for information and at the same time, place before such authority or body for consideration the draft of the regulations, as the case may be, required to be made in that behalf.

(7) The Vice-Chancellor shall be the appointing and disciplinary authority for the University teachers and for officers of the University of the rank equivalent to the Assistant Registrar and above, on the recommendations of the selection committee constituted for the said purpose.

(8) The Vice-Chancellor may suspend a member as the Chairman of the authority, body or committee of the University, from the meeting of the authority, body or committee if such member persists in obstructing or stalling the proceedings of such authority, body or, as the case may be, committee or indulges in behaviour unbecoming of a member and shall report the matter accordingly to the Chancellor.

(9) The Vice-Chancellor shall place before the Executive Council a report of the work of the University periodically.

(10) The Vice-Chancellor shall exercise such other powers and perform such other duties as may be conferred upon him by or under this Act and Regulations.

(11) (a) The Vice-Chancellor shall have the right to cause an inspection or inquiry on such matters and in such manner as may be prescribed.

(b) After making such inspection or inquiry, the Vice-Chancellor may take such action, as he thinks fit, in consultation with the Executive Council.

(1) The Registrar shall be appointed by the Vice-Chancellor in such manner as may be prescribed under section 18.

(2) The Registrar shall be the Chief Administrative Officer of the University. He shall be a full-time salaried officer and shall act as the Member-Secretary of the Executive Council, Academic Council and such other authorities, bodies and committees of the University in accordance with the regulations made in this behalf and his condition of service and emoluments to be paid shall be determined by the regulations.

(3) The Registrar shall make all necessary arrangements relating to conduct of examinations such as preparation of schedule of examinations, preparation of the list of paper setters and examiners, evaluation work, declaration of results and matters incidental and related thereto.

(4) The Registrar shall be the custodian of records, common seal and such other property of the University as the Executive Council may commit to his charge.

(5) The Registrar shall exercise such other powers and perform such other functions and duties as may be prescribed by or under this Act or assigned to him, from time to time, by the Vice-Chancellor.

(1) The University shall appoint a person as the Director (Research) who shall be the whole time salaried officer of the University and shall subject to the provisions of the Act and the regulations made in this behalf, and exercise such powers and perform such duties as the University may assign. He shall discharge his functions under the directions and control of the Vice-Chancellor.

(2) He shall supervise and monitor working and maintenance of the institutes of research or specialised studies and shall report to the Executive Council, periodically.

(1) The University Librarian shall be appointed by the Vice-Chancellor in the manner prescribed under section 18. The University Librarian shall be the principal officer of the University. He shall be a full time salaried officer of the University.

(2) The University Librarian shall exercise such other powers and perform such other duties as may be prescribed and assigned to him by the Vice-Chancellor.

(1) (a) The Finance and Accounts Officer shall be appointed by the Vice-Chancellor in the manner prescribed under section 18;

(b) The Finance and Accounts Officer shall be the principal finance officer of the University. He shall be a full time salaried officer and shall work directly under the control of the Vice-Chancellor.

(2) The Finance and Accounts Officer shall be the Member-Secretary of the Finance and Accounts Committee.

(3) The Finance and Accounts Officer shall have the right to be present, speak and otherwise take part in the proceedings of the Executive Council on matters having financial implication, but shall not be entitled to vote.

(4) The Finance and Accounts Officer shall maintain minutes of the meetings of the Finance and Accounts Committee and shall ensure proper implementation of the decision taken by the Finance and Accounts Committee.

(5) The Finance and Accounts Officer shall be responsible for presenting the annual budget, statement of accounts and audit reports, to the Finance and Accounts Committee and to the Executive Council.

(6) The duties of the Finance and Accounts Officer shall be, to-

(i) exercise general supervision over the funds of the University and advise the Vice-Chancellor as regards the finances of the University;

(ii) hold and manage the funds, property and investments, including trust and endowed property, for furthering any of the objects of the University;

(iii) ensure that the limits fixed by the University for recurring and non-recurring expenditure for a year are not exceeded, and that all allocations are expended for the purposes for which they are granted or allotted;

(iv) keep watch on the state of the cash and bank balances and of investments;

(v) keep watch on the progress of collection of revenue and advise the Vice-Chancellor on the methods to be employed for collection;

(vi) have the accounts of the University audited regularly;

(vii) ensure that the registers of buildings, land, equipments and machinery are maintained in order and that the stock taking of equipments and other consumable materials in all offices, colleges, workshops and stores of the University is conducted regularly;

(viii) call for from any office, centre, laboratory, college or department of the University or University institution, any information and returns that he thinks necessary for the proper discharge of his financial responsibilities; and

(ix) exercise such other powers, perform such other duties and discharge such other financial functions as are assigned to him by the Vice-Chancellor from time to time.

(1) The Registrar, the Director (Research), the University Librarian and the Finance and Accounts Officer shall be appointed on being selected by the Selection Committee constituted under clause (ii) of sub-section (2).

(2) The appointment of the officers referred to in sub-section (1) shall be made in accordance with the following provisions, namely:-

(i) The appointment to the post of the Registrar, the Director (Research) and the University Librarian shall be made by direct selection on the basis of the guidelines of the University Grants Commission and the appointment of the Finance and Accounts Officer shall be made either by direct selection or by deputation of an officer from the State Government in accordance with the rules for the time being in force.

(ii) The State Government shall constitute a Selection Committee consisting of the following members, namely:- (a) the Vice-Chancellor who shall be the Chairman, (b) an officer nominated by the State Government, and (c) four persons having knowledge and experience in the subjects related to the officer to be selected, nominated by the Vice-Chancellor, (d) one member shall be nominated by the Executive Council.

(iii) The Selection Committee shall not select a person for appointment unless at least two out of four persons referred to in sub-clause (c) of clause (ii) are present at the time of the process of selection by the committee.

(iv) The person selected by the committee shall be appointed after obtaining concurrence from the State Government.

(v) The qualifications and emoluments to be paid to the officers referred to in clause (i) shall be such as recommended by the University Grants Commission in the case of the Registrar, the University Librarian and in the case of the Director (Research) and the Finance and Accounts Officer shall be such as approved by the State Government from time to time.