Chapter III Chapter III

Conduct of business of Board and Committees

Meetings of Boards.–– The Board shall make such regulations with respect to the day, time, place, notice, management and adjournment of its meetings as it thinks fit, subject to the following provisions, namely––

1. (a) an ordinary meeting shall be held at least once every month;
2. (b) the Chairman may, whenever he thinks fit, call for special meetings;
3. (c) every meeting shall be presided over by the Chairman and in his absence by any member chosen by the members present at the meeting to preside for the said occasion;
4. (d) all question at any meeting shall be decided by a majority of the votes of the members present and voting, and in the case of an equality of votes, the Chairman, or in his absence, the person presiding, shall have and exercise a casting vote;
5. (e) the minutes of the meeting shall be recorded in a book to be provided for the purpose and a copy of the minutes shall be forwarded to the Government within seven days of approval of the minutes;
6. (f) the remarks, if any, of the Government on the minutes of the meetings of the Board so received shall be communicated to the Board within two weeks from the date of receipt of such minutes, and if no remarks are communicated, it shall be deemed that the Government have no remarks to offer on the minutes.

Temporary association of persons with Board for particular purposes.––

1. (1) The Board may associate with itself in such manner and for such purposes as may laid down by regulations, any person whose assistance or advice it may desire for the purpose of carrying into effect any of the provisions of this Act: Provided that the number of persons so associated shall not be more than five.
2. (2) A person associated with the Board under sub-section
3. (1) for any purpose shall have the right to take part in the discussions of the Board relevant to that purpose, but shall not have the right to vote and shall not be deemed to be a member for any other purpose.
4. (3) The Government may, by order, depute one or more officers of the Government to attend any meeting of the Board and to take part in the discussions of the Board, but such officer or officers shall not have the right to vote.

Appointment and functions of Committees.

1. (1) The Board may appoint committees consisting of such number of persons as it may think fit for the purpose of discharging such duties or performing such functions and on such terms and conditions, as may be laid down by regulations.
2. (2) The Chairman or such other person as he may nominate in this behalf shall preside over the meetings of the committees and the committees shall observe such rules of procedure in regard to transaction of business at these meetings as may be laid down by regulations.
3. (3) All proceeding of the committees shall be subject to confirmation by the Board.

Members of Board or Committees or persons associated with Board not to take part in proceeding in which they are personally interested.

1. (1) A member or a person associated with the Board or a member of any committee who––
   • (a) has, directly or indirectly, by himself or by any partner, any such share or interest as is described in sub-section
2. (1) of section 6 in respect of any matter, or
   • (b) has acted professionally, in relation to any matter on behalf of any person having therein any such share or interest as aforesaid, shall not vote or take part in any proceedings of the Board or any committee relating to such matter.
3. (2) If any member or any person associated with the Board under section 18 or any member of a committee appointed under section 19 has, directly or indirectly, any beneficial interest in any land situated in an area comprised in any housing, improvement or building scheme framed under this Act, or in an area in which it is proposed to acquire land for any of the purposes of this Act,––
   • (i) he shall at a meeting, relating to such area, of the Board or any committee inform the person presiding of the nature of such interest; and
   • (ii) he shall not take part in any proceedings relating to such area at a meeting of the Board or any committee.
4. (3) Nothing in sub-section
5. (2) shall prevent any member or any person associated with the Board under section 18 or any member of a committee appointed under section 19 from voting on, or taking part in the discussion, of any resolution or question relating to any subject other than a subject referred to in that sub-section.