Chapter III OFFICERS OF THE UNIVERSITY

The University shall consist of the following officers, namely:- (1) The Chancellor; (2) The Pro-Chancellor; (3) The Vice-Chancellor; (4) The Directors; (5) The Registrar; (6) The Finance Officer; (7) The Controller of Examination; and (8) Such other persons as may be declared by the Statutes to be officers of the University.

(1) The Governor of Tamil Nadu shall be the Chancellor of the University. He shall, by virtue of his office, be the Head of the University and shall, when present, preside at any convocation of the University and confer degrees, titles, diplomas or other academic distinctions upon persons entitled to receive them. (2) Where power is conferred upon the Chancellor to nominate persons to the authorities, the Chancellor shall, in consultation with the Vice-Chancellor, and to the extent necessary nominate persons to represent interests not otherwise adequately represented. (3) The Chancellor may, of his own motion or on application, call for and examine the record of any officer or authority of any University in respect of any proceedings to satisfy as to the regularity of such proceedings or the correctness, legality or propriety of such proceedings or the correctness, legality or propriety of any decision taken or order passed therein; and, if in any case, it appears to the Chancellor that any such decision or order should be modified, annulled, reversed or remitted for reconsideration, he may pass orders accordingly. Provided that every application to the Chancellor for the exercise of the powers under this section shall be preferred within three months from the date on which the proceeding, decision or order to which the application relates was communicated to the applicant; Provided further that no order prejudicial to any person shall be passed unless such person has been given an opportunity of making his representation. (4) No honorary degree or other distinction shall be conferred by the University upon any person without the prior approval of the Chancellor. (5) The Chancellor shall exercise such other powers and perform such other duties as may be conferred on him by or under the provisions of this Act. (b) The Vice-Chancellor shall be entitled to such terminal benefits and allowances as may be fixed by the Syndicate with the approval of the Chancellor from time to time. Provided that, where an employee of- (i) the University; or (ii) any other University or college or institution maintained by, or affiliated to, that University, is appointed as Vice-Chancellor, he shall be allowed to continue to contribute to the Provident Fund to which he is a subscriber, and the contribution of the University shall be limited to what he had been contributing immediately before his appointment as Vice-Chancellor. (c) The Vice-Chancellor shall be entitled to travelling allowances at such rates as may be fixed by the Syndicate. (d) The Vice-Chancellor shall be entitled to earned leave on full pay at one-eleventh of the periods spent by him on active service; Provided that on the date of expiry of the term of his office, if he had not availed of the earned leave before the date of expiry of the term of his office, be entitled to draw cash equivalent to leave salary after relinquishment of his office in respect of earned leave at his credit subject to a maximum of two hundred and forty days. (e) The Vice-Chancellor shall be entitled, on medical grounds or otherwise, to leave without pay for a period not exceeding three months during the term of his office: Provided that such leave may be converted into leave on full pay to the extent to which he is entitled to earned leave under clause (d).

(1) The Minister in-charge of the portfolio of Education in the State of Tamil Nadu shall be the Pro-Chancellor of the University. (2) The Pro-Chancellor shall exercise such powers and perform such duties as may be conferred on him by or under this Act. (3) In the absence of the Chancellor, or during the Chancellor’s inability to act, the Pro-Chancellor shall exercise all the powers and perform all the duties of the Chancellor.

(1) Every appointment of the Vice-Chancellor shall be made by the Chancellor from out of a panel of three names recommended by the Committee referred to in sub-section (2) and such panel shall not contain the name of any member of the said committee. Provided that if the Chancellor does not approve any of the persons in the panel so recommended by the Committee, he may take steps to constitute another Committee, in accordance with sub-section (2) to give a fresh panel of three different names and shall appoint one of the persons named in the fresh panel as Vice-Chancellor. (2) For the purpose of sub-section (1), the Committee shall consist of three persons of whom one shall be nominated by the Chancellor, one shall be nominated by the Government and one shall be nominated by the Syndicate: Provided that the person so nominated shall not be a member of any of the authorities of the University. (3) The Vice-Chancellor shall hold office for a period of three years and shall not be eligible for a second term. Provided that the Vice-Chancellor may, by writing under his hand addressed to the Chancellor and after giving two months notice, resign his office; Provided further that the Vice-Chancellor shall retire from office if, during the term of his office or any extension thereof, be completes the age of sixty-five years. (4) When any temporary vacancy occurs in the office of the Vice-Chancellor, or when the Vice-Chancellor is, by reason of illness, absence or for any other reason, unable to exercise the powers and perform the duties of his office, the senior-most Professor of the University shall exercise the powers and perform the current duties of the Vice-Chancellor. (5) The Vice-Chancellor shall be a whole-time officer of the University and his emoluments and other terms and conditions of service shall be as follows: --- (a) There shall be paid to the Vice-Chancellor a fixed salary of Rs. 25,000 per mensem or such higher salary as may be fixed by the Government from time to time and he shall be entitled without payment of rent the use of furnished residence throughout his term of office and no charge shall fall on the Vice-Chancellor personally in respect of the maintenance of such residence. He may be entitled to such other perquisites as may be provided in the statutes.

(1), whichever is earlier: Provided that the Finance Officer shall, retire on attaining the age of fifty eight years, continue in office until alternative arrangements are made or until the expiry of a period of one year, whichever is earlier. (5) When the office of the Finance Officer is vacant or when the Finance Officer, is by reason of illness, absence or for any other cause, unable to perform the duties of his office, the duties of the Finance Officer shall be performed by such person as the Vice-Chancellor may appoint for the purpose. (6) The Finance Officer shall.- (a) exercise general supervision over the funds of the University and shall advise the University as regards its financial policy; and (b) exercise such other powers and perform such other financial functions as may be assigned to him by the Syndicate or as may be prescribed; Provided that the Finance Officer shall not incur any expenditure or make any investment exceeding such amount as may be prescribed without the previous approval of the Syndicate. (7) Subject to the control of the Syndicate, the Finance Officer shall- (a) ensure that the limit fixed by the Syndicate for recurring and non-recurring expenditure for a year are not exceeded and that all moneys are expended on the purposes for which they are granted or allotted; (b) be responsible for the preparation of annual accounts, financial estimates and the budget of the University and for their presentation to the Syndicate; (c) keep a constant watch on the cash and bank balance and of investments; (d) watch the progress of the collection of revenue and advise on the methods of collections employed; (e) ensure that the registers of buildings, lands, furniture and equipments are maintained upto date and that stock checking is conducted, of equipments and other consumable materials in all offices, special centres, specialised laboratories and colleges maintained by the University; (f) bring to the notice of the Vice-Chancellor any unauthorised expenditure or other financial irregularity and suggest appropriate action to be taken against person at fault; and (g) call through the Registrar from any office, department, centre, laboratory and college maintained by the University, any information or returns that he may consider necessary for the performance of his duties. (8) The receipt of the Finance Officer or of the person or persons duly authorised in this behalf by the Syndicate for any money payable to the University shall be a sufficient discharge for payment of such money.

Every Director shall be appointed in such manner and shall exercise such powers and perform such duties as may be prescribed by the statutes.

(1) The Registrar shall be a whole-time salaried officer of the University appointed by the Syndicate on the recommendation of the Vice-Chancellor. The qualifications and the method of recruitment shall be such as may be prescribed. The terms and conditions of service of the Registrar shall be as follows:- (a) the holder of the post of Registrar shall be not lower in rank than that of a University Professor. (b) the Registrar shall hold office for a period of three years: Provided that the Registrar shall retire on attaining the age of sixty years in the case of an academician and 58 years in the case of a non-academician or on the expiry of the period specified in this clause, whichever is earlier. (c) the emoluments and other terms and conditions of service of the Registrar shall be such as may be prescribed. (d) When the office of the Registrar is vacant or when the Registrar is, by reason of illness, absence or for any other cause, unable to perform the duties of his office, the duties of the office of the Registrar shall be performed by such person as the Vice-Chancellor may appoint for the purpose. (2) (a) The Registrar shall have power to take disciplinary action against such of the employees, excluding teachers of the University and academic staff, as may be specified in the orders of the Syndicate and to suspend them pending inquiry, to administer warnings to them or to impose on them the penalty of censure or withholding of increments; Provided that no such penalty shall be imposed unless the person concerned has been given a reasonable opportunity of showing cause against the action proposed to be taken in regard to him: (b) An appeal shall lie to the Vice-Chancellor against any order of the Registrar imposing any of the penalties specified in clause (a). (c) In any case where the inquiry discloses that penalty beyond the powers of the Registrar is called for, the Registrar shall, upon conclusion of the inquiry make a report to the Vice-Chancellor along with his recommendations. Provided that an appeal shall lie to the Syndicate against an order of the Vice-Chancellor imposing any penalty. (d) No appeal under clause (b) or clause (c) shall be preferred after the expiry of sixty days from the date on which the order appealed against was received by the applicant; (3) Save as otherwise provided in this Act, the Registrar shall be the ex-officio Secretary to the Syndicate, the Academic Council, the Faculties and the Boards of Studies, but shall not be deemed to be a member of any of these authorities. (4) It shall be the duty of the Registrar, (a) to be the custodian of the records, the common seal and such other property of the University as the Syndicate shall commit to his charge; (b) to issue all notice convening meetings of the Syndicate, the Academic Council, the Faculties, the Boards of Studies, the Boards of Examiners and of any Committee appointed by the authorities of the University; (c) to keep the minutes of all the proceedings of the meetings of the Syndicate, the Academic Council, the Faculties, the Boards of Studies, the Boards of Examiners and of any Committee appointed by the authorities of the University; (d) to conduct the official correspondence of the Syndicate; (e) to supply to the Chancellor copies of the agenda of the meetings of the authorities of the University as soon as they are issued and the minutes of the proceedings of such meetings; and (f) to exercise such other powers and perform such other duties as may be specified in the statutes, the ordinances or the regulations or as may be required, from time to time, by the Syndicate or the Vice-Chancellor (5) In all suits and other legal proceedings by or against the University, the pleadings shall be signed and verified by the Registrar and all processes, in such suits and proceedings, shall be issued to and served on, the Registrar.

(1) The Finance Officer shall be a whole-time salaried officer of the University appointed by the Syndicate for such period as may be specified by the Syndicate in this behalf. (2) Every appointment of the Finance Officer shall be made by the Syndicate on the recommendations of the Vice-Chancellor on a panel of three names of Officers forwarded by the Government not below the rank of the Joint Director of Local Fund Accounts. (3) The emoluments and other terms and conditions of service of the Finance Officer shall be such as may be prescribed. (4) The Finance Officer shall, not withstanding his attaining the age of fifty-eight years or on the expiry of the period specified by the Syndicate under sub-section

(1) The Controller of Examinations shall be a whole-time officer of the University appointed by the Syndicate on the recommendation of the Vice-Chancellor for such period and on such terms and conditions as may be prescribed. (2) The Controller of Examinations shall exercise such powers and perform such duties as may be prescribed.

The Vice-Chancellor, the Registrar, the Finance Officer, the Controller of Examinations and other employees of the University shall be deemed, when acting or purporting to act in pursuance of any of the provisions of this Act, to be public servants within the meaning of section 21 of the Indian Penal Code.