Chapter VIII COUNCILS AND COMMITTEES

The following shall be the Committees and Councils constituted under this Act, namely :-

1. (i) Students' Council;
2. (ii) Finance and Accounts Committee;
3. (iii) Buildings and Works Committee;
4. (iv) Purchase and Sales Committee;
5. (v) Knowledge Resource Committee;
6. (vi) Fee Fixation Committee;
7. (vii) Selection and Appointment Committee;
8. (viii) Internal Quality Assurance Committee.

1. (1) There shall be a Students' Council to look after the welfare of the students and to promote and co-ordinate the extra-curricular activities of different student's associations for better corporate life. The Students' Councils shall not engage in political activities.
2. (2) The Students' Council shall consist of the following members, namely :-
   • (a) Director, Board of Students' Development as the Chairperson;
   • (b) General Secretary, elected by the members of Students' Council from amongst themselves, as the Member Secretary;
   • (c) Gymkhana Secretary;
   • (d) one lady student representative, nominated by the Vice-Chancellor;
   • (e) one student representative belonging to Scheduled Castes or Scheduled Tribes or De-notified Tribes (Vimukta Jatis) or Nomadic Tribes or Other Backward Classes or Special Backward Category, by rotation, nominated by the Vice-Chancellor on the recommendation of Director, Board of Students' Development, National Service Scheme (NSS) and sports, as prescribed;
   • (f) one student each from,-
     • (i) National Service Scheme (NSS) or National Cadet Corps (NCC),
     • (ii) Sports, and
     • (iii) cultural activities, nominated by the Director, Board of Students' Development, from amongst the students of the university Departments who are engaged in National Service Scheme (NSS), National Cadet Corps (NCC), sports and cultural activities respectively, as prescribed.
3. (3) The first meeting of the university Students' Council shall be presided over by the Vice-Chancellor and shall be attended by such other officers, as he may deem fit.
4. (4) A student shall be eligible to be, or continue to be, a member of the Students' Council, only if he is enrolled as a full time student.
5. (5) The budget, frequency of meeting of the Students' Council shall be such, as may be prescribed by the Statutes.
6. (6) The nomination or election, as the case may be, of the student members of the Students' Council shall be made every year, as soon as possible after the commencement of the academic year, on a date as may be prescribed. The term of office of the student members shall begin with effect from the date of nomination or election and shall extend up to the last day of the academic year, unless they have, in the mean time, incurred any of the disqualifications specified by or under the Act, and shall then expire.
7. (7) One-third of the members of the Students' Council shall constitute the quorum. The procedure for conduct of business of the meetings and such other matters shall be such, as may be prescribed by the Statutes. The Students' Council shall meet at least once in every three months.
8. (8) The procedure for nomination or election, the powers and duties, authority for the conduct of election, mechanism for conduct of such elections, code of conduct for the candidates and election administrators and grievances redressal mechanism in respect of such election shall be such, as may be specified by the Board of Management, by order.
9. (9) The provisions of this section shall come into effect from such date after issuing the order under sub-section (8), as specified by the Board of Management in such order.

1. (1) There shall be a Finance and Accounts Committee to plan, co-ordinate and oversee the financial operations of the university. It shall examine the accounts, the progress of expenditure and all new proposals involving fresh expenditure in the light of the provisions available.
2. (2) The Finance and Accounts Committee shall consist of the following members, namely :-
   • (a) Vice-Chancellor as the Chairperson;
   • (b) Director of Accounts and Treasuries or his representative, not below the rank of Joint Director of Accounts and Treasuries;
   • (c) Chancellor's nominee from the Board of Management;
   • (d) one person from the Academic Council, nominated by the Vice-Chancellor;
   • (e) two experts nominated by the Board of Management, one of whom shall be a Chartered Accountant who is an expert in the field of accounting and auditing and the other shall be an expert in the area of finance;
   • (f) Auditor appointed by the university;
   • (g) Registrar;
   • (h) Finance and Accounts Officer as the Member-Secretary.
3. (3) The quorum for a meeting of the committee shall be five.
4. (4) All members of the committee other than ex-officio members shall hold office for a term of five years and shall not be eligible for re-nomination.
5. (5) The committee shall meet at least four times in a year.
6. (6) The Finance and Accounts Committee shall,-
   • (a) examine and consider annual statement of accounts, audited final statement of accounts and Audit Report and its compliance report, and the annual financial estimates to be presented by the Finance and Accounts Officer and recommend the same to the Board of Management for its approval;
   • (b) examine the progress of expenditure and all new proposals involving fresh expenditure in the light of the provisions available;
   • (c) recommend to the Board of Management the limits for the total recurring and non-recurring expenditure for the year, based on the income and resources of the university, including the proceeds of loans for productive work;
   • (d) recommend to the Board of Management productive investment and management of the university assets and resources;
   • (e) explore the possibilities of, augmenting further the resources for the development of the university;
   • (f) take necessary steps to have the university accounts audited by auditors appointed by the Board of Management;
   • (g) advise the Board of Management on matters related to the administration of the property and the funds of the university;
   • (h) ensure proper implementation of the orders issued by the State Government, from time to time, in respect of funds, assets, and other resources received from the State Government;
     • (i) advise on financial matters referred to it by the Board of Management, Academic Council or any other authority, body or committee or any officer of the university;
   • (j) report to the Vice-Chancellor any lapse or irregularity in financial matters which comes to its notice so that he may take suitable prompt actions after assessing the seriousness of the matter or refer it to the Board of Management;
   • (k) ensure that the annual accounts of the university, is open for audit by the auditors appointed by the Board of Management and the statutory audits of the State Government;
   • (l) study various reforms for management of financial resources, maintenance of accounts and use of modern technologies to enhance the efficiency in accounts maintenance and audit procedures;
   • (m) carry out any other functions and tasks relating to finance and accounts, as may be assigned by the university authorities.

1. (1) There shall be a Buildings and Works Committee to carry out minor and major infrastructure development activities of the university efficiently and in a time bound manner.
2. (2) The Buildings and Works Committee shall consist of the following members, namely :-
   • (a) Vice-Chancellor as the Chairperson;
   • (b) Chancellor's nominee from the Board of Management;
   • (c) Chief Engineer of the Public Works Department, in-charge of the region in which the university is situated, or his nominee not below the rank of Executive Engineer from that region;
   • (d) one eminent engineer, nominated by the Vice-Chancellor from the private sector;
   • (e) an eminent Architect, nominated by the Vice-Chancellor from the private sector;
   • (f) one senior civil engineer, preferably city engineer from the Amravati Municipal Corporation;
   • (g) one environmental civil engineer with knowledge of green buildings and modern technologies of construction, renovation and remodeling;
   • (h) head of the Planning and Architecture Department, if any;
     • (i) Finance and Accounts Officer;
   • (j) Registrar-Member-Secretary.
3. (3) All members of the committee, other than ex-officio members shall hold office for a term of three years and shall not be eligible for re-nomination.
4. (4) If any vacancy occurs in the office of a member, the same shall be filled within one month by the Chancellor or Vice-Chancellor, as the case may be.
5. (5) The Buildings and Works Committee shall,-
   • (a) under direction and overall superintendence of the Board of Management, be responsible for the execution of all types of works, including major works to be executed through the private agency or contractor or the Public Works Department;
   • (b) accord administrative approval and financial sanction, subject to availability of funds in the budget, to the maintenance work;
   • (c) recommend and obtain administrative approval and expenditure sanction of the Board of Management in respect of all minor and major works;
   • (d) recommend to the Board of Management through the Finance and Accounts Committee, a 'Programme of Works' to be executed in the ensuing year, specifying maintenance works, minor works and major works, separately;
   • (e) prepare a panel of three architects and other specialized consultants of proven experience and merit for the university works and get the same approved by the Board of Management;
   • (f) on getting administrative approval and expenditure sanction of the Board of Management to minor and major works, to get the plans and estimates of such works prepared from the head of the Civil Engineering Department of the university or the architect selected for a project, borne on the panel of approved architects of the university;
   • (g) maintain a list of approved contractors on the basis of their technical experience and financial capability for execution of maintenance works and minor works;
   • (h) be responsible for making technical scrutiny, as may be considered necessary by it;
     • (i) be responsible, after careful scrutiny, for the acceptance of tenders received for maintenance works and major works;
   • (j) exercise general supervision over the work of the technical staff of the university, and in particular, ensure that essential records and data are maintained up-to-date and that the rejected tenders are retained for a reasonable period;
   • (k) ensure that the head of the Civil Engineering Department of the university or in his absence, faculty member of civil engineering certifies the completion of works in accordance with the designs finally approved by the architect, if appointed, in respect of maintenance works and minor works;
   • (l) associate and deliberate with the consulting architects, as and when necessary;
   • (m) settle rates not covered by the tender and settle claims and disputes with contractors in respect of approved major works, minor works and maintenance works: Provided that, if any claims or disputes are likely to cause excess over the approved estimated cost of the works, prior sanction of the Board of Management shall be obtained to such an excess amount;
   • (n) exercise such other powers and perform such other duties, as may be conferred upon it by the Statutes.
6. (6) The Chairperson of the committee shall, in respect of major works, minor works and maintenance works, have the power to sanction the payment of monthly Running Account Bills of a work, subject to such bill having been examined by the architect, where appointed, and certified as 'fit for payment' by the head of the Civil Engineering Department of the university or in his absence, faculty member of the Civil Engineering Department. The bills so paid shall be put up for approval of the committee at its ensuing next meeting.
7. (7) If there are reasonable grounds for the Chairperson of the committee to believe that there is an emergency which requires immediate action to be taken, he may exercise the powers of the committee. Such cases shall be reported by the Chairperson at the ensuing next meeting of the committee.
8. (8) Procedure for the execution of all types of works in the university and procedure for conduct of business at the meetings of the committee, shall be as prescribed by the Statutes.

1. (1) There shall be a Purchase and Sales Committee for dealing with all the matters pertaining to all purchases and sales of the university, in respect of such items where individual cost of each item exceeds rupees ten lakh at a time.
2. (2) The Purchase and Sales Committee shall consist of the following members, namely :-
   • (a) Vice-Chancellor as the Chairperson;
   • (b) one member of Board of Management by the Vice-Chancellor;
   • (c) one expert, nominated by the Vice-Chancellor preferably in the area of Materials Management from the Industry;
   • (d) Registrar;
   • (e) Finance and Accounts Officer as the Member-Secretary.
3. (3) During the absence of the Finance and Accounts Officer, the Registrar shall act as the Secretary of the Purchase and Sales Committee.
4. (4) The Purchase and Sales Committee shall invite the head of the department or head of the centre for which the purchases are to be made.
5. (5) All members of the committee, other than ex-officio members shall hold office for a term of three years and shall not be eligible for a second consecutive term in the university.
6. (6) All matters pertaining to all purchases of the university in respect of such items where individual cost of each item is not more than rupees ten lakh at a time, shall be as prescribed by the Statutes.
7. (7) The powers and duties of the Purchase and Sales Committee and the procedure for its meetings, shall be as prescribed by the Statutes.
8. (8) If any vacancy occurs in the office of a member, the same shall be filled within one month by the Chancellor or Vice-Chancellor, as the case may be.

1. (1) There shall be a Knowledge Resource Committee for administering, organizing and maintaining the Knowledge Resource Centre, print and electronic material and related services of the university.
2. (2) The Knowledge Resource Committee shall consist of the following members, namely :-
   • (a) Vice-Chancellor as the Chairperson;
   • (b) all Deans of Schools;
   • (c) two members nominated by the Vice-Chancellor, of whom one shall be from industry and the other shall be Librarian from a national level organization;
   • (d) Registrar;
   • (e) Finance and Accounts Officer;
   • (f) Director, Knowledge Resource Center as the Member-Secretary.
3. (3) All nominated members of the Knowledge Resource Committee, other than the ex-officio members, shall hold office for a period of three years and shall not be eligible for re-nomination.
4. (4) The Knowledge Resource Committee shall meet at least three times in a year.
5. (5) The Knowledge Resource Committee shall,-
   • (a) provide for proper organization and support for the functioning of the Knowledge Resource Centre, documentation services and maintenance of records in analogue and digital form;
   • (b) provide the approach and operational plan for modernization and improvement of the Knowledge Resource Centre and documentation services in both analogue and digital format;
   • (c) recommend to the Academic Council fees and other charges for the services and use of the Knowledge Resource Centre by students and others;
   • (d) prepare the annual budget and proposal for development of the Knowledge Resource Centre for approval of the Board of Management through the Finance and Accounts Committee;
   • (e) submit the annual report on the functioning of the Knowledge Resource Centre to the Board of Management through the Vice-Chancellor;
   • (f) establish a network with regional, national and international libraries and information centers;
   • (g) hold the information pertaining to all administrative, governance, academic and other documents and information and data pertaining to the working of schools, departments and administrative offices of the university and related to assessment and accreditation of the university;
   • (h) undertake any other task, as may be assigned by the Vice-Chancellor and university authorities so as to carry out objectives of the Knowledge Resource Centre.
6. (6) If any vacancy occurs in the office of a member, the same shall be filled within one month by the Vice-Chancellor.

1. (1) There shall be a Fee Fixation Committee to work out the real cost of delivery of each and every under-graduate and post-graduate courses or programmes run by the university.
2. (2) The Fee Fixation Committee shall decide the tuition fees, development fees, other fees and charges for various courses or programmes as recommended by the Academic Council, and recommend it to the Board of Management for approval.
3. (3) The Fee Fixation Committee shall consist of the following members, namely :-
   • (a) a former Vice-Chancellor or an eminent educationist having wide experience in the field of education, who shall not be connected with the university as the Chairperson;
   • (b) all Deans of Schools;
   • (c) one finance expert nominated by the Vice-Chancellor, preferably a Chartered Accountant, not connected with the university;
   • (d) one legal advisor, not connected with the university and appointed by the Board of Management;
   • (e) Registrar as the Member-Secretary.
4. (4) The quorum for a meeting of the committee shall be seven.
5. (5) All members of the committee, other than ex-officio members shall hold office for a term of five years and shall not be eligible for re-nomination.
6. (6) The tuition fees, development fees, other fees, and charges for various courses or programmes as recommended by the Fee Fixation Committee and finally approved by the Board of Management shall be applicable in general: Provided that, these fees shall not be in contravention of the State Government policies in this regard.
7. (7) The committee shall meet at least twice in a year to examine and consider the fee fixation proposals on the basis of the norms, as prescribed in Ordinance and shall hold as many meetings as needed. The committee shall decide tuition fees, development fees, other fees and charges for various courses or programmes, at least six months before the commencement of academic year.
8. (8) If any vacancy occurs in the office of a member, the same shall be filled within one month by the Chancellor or Vice-Chancellor, as the case may be.

1. (1) Subject to the provisions of this Act, Statutes and Ordinances, the Vice-Chancellor shall appoint according to the order of merit and recommendations made by the selection committee, a university teacher.
2. (2) The selection committee for making recommendations, for appointment of university teachers and Director of Knowledge Resource Center shall consist of the following members, namely :-
   • (a) Vice-Chancellor as the Chairman;
   • (b) one person, not below the rank of professor, nominated by the Chancellor;
   • (c) Dean of concerned School as the Member-Secretary;
   • (d) the head of the concerned university department, center, nominated by the Vice-Chancellor;
   • (e) not less than three experts nominated by the Board of Management out of a panel of not less than six names of experts, not connected with the university, recommended by the Academic Council, who have special knowledge of the subject for which the teacher is to be selected;
   • (f) one person not below the rank of Professor belonging to the Scheduled Castes or Scheduled Tribes or De-notified Tribes (Vimukta Jatis) or Nomadic Tribes or Other Backward Classes, nominated by the Vice-Chancellor;
   • (g) one nominee of the Board of Management not below the rank of Professor;
   • (h) one nominee of the Government not below the rank of Joint Director, Higher Education: Provided that, a head referred to in clause (d), who is an Associate Professor shall be a member of the selection committee for the selection to the rank below Associate Professor: Provided further that, one of the person to be nominated as a member of selection committee shall be a woman.
3. (3) Every vacant post of a university teacher, university created and Government approved, to be filled by selection, shall be duly and widely advertised, according to the draft approved by the Vice-Chancellor, together with particulars of the minimum and additional qualifications, as prescribed by Statutes, the emoluments and number of posts to be filled, the number of posts which are reserved for the members of the Scheduled Castes or Scheduled Tribes or De-notified Tribes (Vimukta Jatis) or Nomadic Tribes or Other Backward Classes, to be determined by the Vice-Chancellor on the recommendation of the Board of Management, and reasonable time shall be allowed within which the applicants may, in response to the advertisement, submit their applications.
4. (4) At the beginning of the every academic year, a list of persons superannuating within a year shall be prepared and the list of probable vacancies shall be presented to the Board of Management for forwarding the same to the State Government for its approval for filling the vacant posts. The Registrar shall initiate the process and ensure that the posts shall be filled in before the incumbent retires and the new appointee is appointed immediately on his retirement.
5. (5) The date of the meeting of every selection committee shall be so fixed as to allow a notice of at least fifteen days prior of such meeting, be given to each member; and the particulars of each candidate shall be sent to each member of the selection committee so as to reach him at least seven days before the date of meeting.
6. (6) The quorum to constitute a meeting of every selection committee shall be seven members, of whom at least two shall be persons nominated under clause (e) of sub-section (2).
7. (7) If, on petition by any person directly affected, or suo motu, the Chancellor, after making or having made such inquiries or obtaining or having obtained such explanations, including explanations from the teachers whose appointments are likely to be affected, as may be or may have been necessary, made by any authority or officer of the university at any time was not in accordance with the law at that time in force, the Chancellor, may, by order, notwithstanding anything contained in the contract relating to the conditions of service of such teacher, direct the Vice-Chancellor to terminate his appointment after giving him one month's notice or one month's salary in lieu of such notice, and the Vice-Chancellor shall forthwith comply and take steps for a fresh selection to be made. The person whose appointment has been so terminated shall not be eligible to apply again for the same post.
8. (8) Any order made by the Chancellor, under the last preceding sub-section shall be final and a copy of the order shall be served on the teacher concerned by the Vice-Chancellor within three days from its receipt.
9. (9) It shall be the duty of the Vice-Chancellor, to ensure that no payment whatsoever is made to any person, by way of salary or allowance, from the funds of the university, for any period after the termination of his services, and any authority or officer authorizing or making any such payment shall be liable to reimburse the amount so paid to the university.

1. (1) There shall be an Internal Quality Assurance Committee in the university to plan, guide and monitor quality assurance and quality enhancement in all the academic and administrative activities of the university.
2. (2) The Internal Quality Assurance Committee in the university shall be constituted and function, as may prescribed by the Statutes and in accordance with the guidelines of the University Grants Commission, accrediting agencies, the State Government and any regulating authority, from time to time.
3. (3) The Annual Quality Assurance Report shall be prepared by the Internal Quality Assurance Committee and shall be placed before the Board of Management for its approval and follow-up actions and for the necessary quality enhancement measures. The university shall regularly submit the Annual Quality Assurance Report to the National Assessment and Accreditation Council or other accreditation bodies.
4. (4) The Internal Quality Assurance Committee shall closely work with State level Quality Assurance bodies, if any.

Where an appointment is to be made on a temporary vacancy of teacher of the university because of resignation, leave or any reason, whatsoever, the appointment shall be made, if the vacancy is for a period of more than one year, on the recommendation of the Selection and Appointment Committee in accordance with the provisions of section 65. The quorum for the selection committee shall be seven.

1. (1) There shall be a Selection Committee for making recommendations of suitable candidates for appointment to the posts of the Registrar and the Finance and Accounts officer, consisting of the following members, namely :-
   • (a) Vice-Chancellor as the Chairperson;
   • (b) Chancellor's nominee from the Board of Management;
   • (c) two experts having special knowledge in the field related to the post to be filled, who are not connected with the university, nominated by the Vice-Chancellor;
   • (d) one person belonging to the Scheduled Castes or Scheduled Tribes or De-notified Tribes (Vimukta Jatis) or Nomadic Tribes, or Other Backward Classes, not below the rank of Principal or Professor nominated by the Vice-Chancellor;
   • (e) one woman representative not below the rank of Professor, nominated by the Vice-Chancellor;
   • (f) the Director of Technical Education or his nominee, not below the rank of the Joint Director of Technical Education;
   • (g) the Registrar as the Member-Secretary.
2. (2) Posts mentioned in sub-section (1) shall be duly and widely advertised.
3. (3) The date of the meeting of every selection committee shall be so fixed as to allow a notice of at least fifteen days prior of such meeting, being given to each member; and the particulars of each candidate shall be sent to each member of the selection committee so as to reach him at least seven days before the date of meeting.
4. (4) In case of appointment to the post referred to in sub-section (1), if, on petition by any person directly affected, or suo motu, the Chancellor, after making or having made such inquiries or obtaining or having obtained such explanations, including explanations from the person whose appointments are likely to be affected, as may be or may have been necessary, made by any authority or officer of the university at any time was not in accordance with the law at that time in force, the Chancellor, may, by order, notwithstanding anything contained in the contract relating to the conditions of service of such person, direct the Vice-Chancellor to terminate his appointment after giving him one month's prior notice or one month's salary in lieu of such notice, and the Vice-Chancellor shall forthwith comply and take steps for a fresh selection to be made. The person whose appointment has been so terminated shall be eligible to apply again for the same post.
5. (5) Any order made by the Chancellor, under the last preceding sub-section shall be final and a copy of the order shall be served on the person concerned by the Vice-Chancellor within three days from its receipt.
6. (6) It shall be the duty of the Vice-Chancellor, to ensure that no payment whatsoever is made to any person, by way of salary or allowance, from the funds of the university, for any period after the termination of his services, and any authority or officer authorizing or making any such payment shall be liable to reimburse the amount so paid to the university.
7. (7) The selection committee and mode of appointments of other officers and employees of the university shall be as prescribed in the Standard Code.

In addition to the committees constituted under this Act, the authorities of the university may appoint committee with suitable terms and reference for any specific task, and such committee shall consist of members of the same authority constituting such a committee and also of such other persons as that authority may nominate.