Chapter III AUTHORITIES AND OFFICERS OF UNIVERSITY

13. The following shall be the authorities of the University, namely:-

1. (i) the Board of Governors,
2. (ii) the Academic Council,
3. (iii) the Finance Committee, and
4. (iv) such other bodies of the University as may be declared by the regulations, to be the authorities of the University.

14. The following shall be the officers of the University, namely :-

1. (i) the Chancellor,
2. (ii) the Vice-Chancellor,
3. (iii) the Directors,
4. (iv) the Deans,
5. (v) the Registrar, and
6. (vi) such other persons in the service of the University as may be declared by the regulations, to be the officers of the University.

15. (1) The Board of Governors shall be the supreme authority of the University.

1. (2) The Board of Governors shall consist of the following members, namely:-
   • (i) the Vice-Chancellor, who shall be the Chairman of the Board,
   • (ii) one Director, by rotation, to be nominated by the Vice-Chancellor,
   • (iii) one Dean, by rotation, to be nominated by the Vice-Chancellor,
   • (iv) the Secretary to Government (Higher and Technical Education), Education Department, Government of Gujarat, ex-officio,
   • (v) the Secretary to Government, Finance Department, Government of Gujarat, ex-officio,
   • (vi) the Commissioner, Higher Education, Gujarat State, ex-officio,
   • (viii) two experts academicians, to be nominated by the Board,
   • (ix) the Commissioner or the Director of Technical Education, Gujarat State, ex-officio,
   • (x) two experts representing disciplines such as finance, legal, management and humanities, to be nominated by the Board, and
   • (xi) three experts representing different industries, to be nominated by the Board.
2. (3) The Registrar shall be the Secretary of the Board.

16. (1) The Chairman shall preside at the meetings of the Board.

1. (2) The Chairman shall exercise such other powers and perform such other functions as may be assigned to him by or under this Act or the regulations.

17. (1) Subject to the provisions of this Act, the Board shall be responsible for the general superintendence, direction and the control of the affairs of the University and shall exercise all the powers of the University, and shall have the power to review the acts of the Academic Council and the Finance Committee and other committees or authorities constituted by the University.

1. (2) Without prejudice to the provisions of sub-section (1), the Board shall have the following powers and functions, namely:-
   • (i) to take decision on question of policy relating to the administration and working of the University;
   • (ii) to institute courses of study at the University;
   • (iii) to make regulations;
   • (iv) to consider and approve the annual report and the annual budget of the University for every financial year;
   • (v) to invest moneys and funds of the University and to take decision on the recommendation of the Finance Committee;
   • (vi) to publish or finance the publication of studies, treaties, books, periodicals, reports and other literature from time to time and to sell or arrange for the sale as it may deem fit;
   • (vii) to create or abolish posts of teachers and officers and employees of the University;
   • (viii) to appoint such committees as it considers necessary for the exercise of its powers and the performance of its duties under this Act;
   • (ix) to appoint the Directors of the School of Studies of the University;
   • (x) to delegate any of its powers to the Directors, Deans, Registrar or any other officers, employee or any authority of the University or to a committee appointed by it; and
   • (xi) to exercise such other powers and perform such other functions as may be conferred or imposed upon it by or under this Act or the regulations, and such other powers for achieving the objects of the University.

18. (1) Save as otherwise provided in this section, the term of a nominated member of the Board shall be three years from the date of his nomination.

1. (2) The ex-officio member shall continue to be a member so long as he holds the office by virtue of which he is the member of the Board.
2. (3) Any vacancy in the Board occurring before the next reconstruction or before the expiry of the prescribed period shall be filled in the same manner as provided in section 15 and such a member shall hold office for the remainder of the term of the member in whose place he is nominated.
3. (4) A member shall be eligible for re-nomination for the next term.
4. (5) A member may resign from his office by writing under his hand addressed to the Chairman and his resignation shall take effect from the date it is accepted by the Chairman.

19. (1) The Academic Council of the University shall consist of the following members, namely:-

1. (i) the Vice-Chancellor, who shall be the Chairman of the Academic Council;
2. (ii) two academicians or professionals, to be nominated by the Board;
3. (iii) two academicians or professionals in the fields of science, engineering, technology or management to be nominated by the Board;
4. (iv) two Directors, by rotation, to be nominated by the Vice-Chancellor;
5. (v) two Deans, by rotation, to be nominated by the Vice-Chancellor; and
6. (vi) one Professor from each discipline of the University, by rotation, to be nominated by the Vice-Chancellor.

1. (2) The Registrar shall be the Secretary of the Council.
2. (3) The term of office of the members shall be three years.

20. Subject to the provisions of this Act and the regulations, the Academic Council shall exercise following powers and perform the following functions, namely:-

1. (i) to exercise control over the academic policies of the University and be responsible for the maintenance and improvement of standards of instruction, education and evaluation in the University;
2. (ii) to consider matters of general academic interest either on its own initiative or on a reference from the Faculty of the University or the Board and to take appropriate action thereon;
3. (iii) to recommend to the Board, such regulations as are consistent with this Act regarding the academic functioning of the University including discipline of students; and
4. (iv) to exercise such other powers and perform such other functions as may be conferred or imposed upon it by the regulations.

21. (1) The Finance Committee shall consist of the following members, namely:-

1. (i) the Vice-Chancellor, who shall be the Chairman of the Committee;
2. (ii) one member of the Board, to be nominated by the Vice-Chancellor;
3. (iii) one Director, by rotation, to be nominated by the Vice-Chancellor; and
4. (iv) one expert in the field of finance, to be nominated by the Board.

1. (2) The Registrar shall be the Secretary of the Committee.
2. (3) The term of office of the members shall be three years.

22. Subject to the other provisions of this Act, the Finance Committee shall exercise the following powers and perform the following functions, namely:-

1. (i) to examine the annual account and annual budget estimates of the University and to advise the Board thereon;
2. (ii) to review from time to time the financial position of the University;
3. (iii) to make recommendation to the Board on all financial policy matters of the University;
4. (iv) to make recommendation to the Board on all proposals involving raising of funds, receipts and expenditures;
5. (v) to provide guideline for investment of surplus funds;
6. (vi) to make recommendation to the Board on all proposals involving expenditure for which no provision has been made in the budget or for which expenditure in excess of the amount provided in the budget needs to be incurred;
7. (vii) to examine all proposals relating to the revision of pay scales, up gradation of the scales and those items which are not included in the budget prior to placing before the Board; and
8. (viii) to exercise such other powers and perform such other functions as may be conferred or imposed upon it by the regulations.

23. (1) The Directors shall be appointed by the Vice-Chancellor, with the approval of the Board in such manner and on such terms and conditions as may be prescribed.

1. (2) The Directors shall assist the Vice-Chancellor in managing the academic, administrative and other affairs of the colleges or centres and shall exercise such powers and perform such functions as may be prescribed or entrusted to them by the Vice-Chancellor.

24. (1) The Deans shall be appointed by the Vice-Chancellor, from amongst the Faculties of the University.

1. (2) The Deans shall assist the Vice-Chancellor and the respective Directors in managing the academic and other affairs of the University, colleges and centres and shall exercise such powers and perform such function as may be prescribed or entrusted to them by the Vice-Chancellor and the Director.

25. (1) The Registrar shall be appointed by the University in such manner and on such terms and conditions as may be prescribed.

1. (2) The Registrar shall,-
   • (i) be responsible for the custody of records, common seal, the funds of the University and such other properties of the University;
   • (ii) place before the Board and other authorities of the University, all such information and documents as may be necessary for transaction of its business;
   • (iii) be responsible to the Vice-Chancellor for the proper discharge of his functions;
   • (iv) be responsible for the administration and services of the University; and conduct of the examinations and make all other arrangements necessary thereof and be responsible for the execution of all processes connected therewith;
   • (v) attest and execute all documents on behalf of the University;
   • (vi) verify and sign the pleadings in all suits and other legal proceeding by or against the University and all processes in such suits and proceedings shall be issued to and served on the Registrar; and
   • (vii) exercise such other powers and perform such other duties as may be assigned to him by or under this Act, the regulations or as may be delegated to him by the Board or by the Vice-Chancellor.

26. (1) A college or institution applying for affiliation to the University shall submit an application to the Registrar one year prior to the proposed date of starting the college: Provided that on the recommendation of the Vice-Chancellor, the Board may, if it is satisfied that there are special reasons to do so, after recording such reasons, entertain an application for affiliation not submitted to the Registrar within the aforesaid period.

1. (2) Any college or institution applying for affiliation shall apply in such form alongwith such fees, in such manner and shall fulfill such norms and criteria as may be prescribed before applying for affiliation.
2. (3) On receipt of an application made under sub-section (1), the Board shall, in consultation with the Academic Council and after giving to the college or the institution an opportunity of stating its case, determine whether the college will supply a need in the locality, having regard to the type of education intended to be provided by the college, the existing provision for the same type of education made by other college in the neighborhood and the suitability of the locality where the college is to be established and comply with the provision of the Act and the regulations, record its opinion as to whether the application should be granted or refused either in whole or in part and communicate the decision to the college.
3. (4) Where an application for affiliation or any part thereof is granted, the order of the Board shall specify the courses of the instructions in respect of which the college is affiliated and where the application or any part thereof is refused, the grounds of such refusal shall be recorded and shall be communicated to the college.
4. (5) Any college of institution not satisfied with the decision of the Board under sub-section (4), may prefer an appeal to the State Government within sixty days from the date of communication of such decision or order and the decision of the State Government on such appeal shall be final.

27.

Inspection of colleges and report 28. (1) Every affiliated college shall furnish such reports, returns and other information as the Board after consulting the Academic Council may require in order to judge the efficiency of such college.

1. (2) The Board shall cause every such college to be inspected from time to time by the inspection committee consisting of the Director who shall be the Chairman and such other members, as may be appointed by the Board in accordance with the regulations.
2. (3) It shall be the duty of the inspection committee on the direction by the Board in this behalf, to inspect an affiliated college, and make a report to the Board.
3. (4) The Board may call upon the college so inspected to take, within a specified period, such action as may appear to it to be necessary in respect of any of the matters referred to in section 26.

29. (1) The rights conferred on a college by affiliation may be withdrawn in whole or in part or modified if the college has failed to carry out any of the provisions of section 26 or the regulations or has failed to observe any of the conditions of its affiliation or the college is conducted in a manner which is prejudicial to the interests of education.

1. (2) A motion for the withdrawal or the modification of such rights shall be initiated only in the Board. The member of the Board who intends to move such a motion shall give notice of it and shall state in writing the grounds on which it is made.
2. (3) Before taking such motion into consideration, the Board shall send a copy of the notice and written statement referred to in sub-section (2), to the principal of the college concerned, together with intimation that any representation in writing submitted within a period specified in such intimation on behalf of the college will be considered by the Board: Provided that the period so specified may, if necessary, be extended by the Board.
3. (4) On receipt of the representation or on the expiry of the period referred to in sub-section (3), the Board after considering the notice of motion, statement and the representation, and after such inspection by any competent person or persons authorized by the Board in this behalf, and such further inquiry as may appear to it to be necessary and after consulting the Academic Council, shall by a resolution on the grounds stated therein, withdraw in whole or in part, or modify, the rights conferred by the affiliation and shall communicate to the concerned college: Provided that where the views of the Academic Council with regard to the withdrawal or modification of the rights conferred by affiliation are not acceptable to the Board, it shall, before passing such resolution, refer the matter again to the Academic Council, with or without its comments and the Academic Council shall communicate again its views in the matter to the Board.

30. Any college aggrieved by the resolution withdrawing wholly or partly or modifying the rights conferred by affiliation passed under sub-section (4) of section 29, may make an appeal to the State Government within sixty days from the date of communication of the resolution and the decision of the State Government on such appeal shall be final.

31. The Board may, on recommendation of the Academic Council, recommend to the State Government withholding or reduction of grant to an affiliated college which on a report by an inspection committee or otherwise, is found to be making persistent default in carrying out the conditions of affiliation.

32. All the post-graduate instructions, teaching and training shall be conducted by the University or by the affiliated colleges in such subjects as may be prescribed and recognized by the University.